Transcript Working with Sponsored Programs

Stuart Taub
Director
113 Bowne Hall
[email protected]; x9356
osp.syr.edu
Presentation is adapted from a talk authored by Trish Lowney, asst. VP for Research
Objectives
 What are sponsored programs
 OSP services and context…
 Tips for successful experience
 Your OSP research administrator
Sponsored Programs are…
Research,
Instruction, or
Other activities
 paid for in whole or in part by federal or non-
federal agencies & organizations (i.e., a
“sponsor”)
Sponsored Programs…
 Beneficiary = Public
 Grants
 Cooperative Agreements
 Other names – MOU, MOA, Research Agreement….
 Beneficiary = Sponsor
 Contracts
Sponsored Programs
 Are not gifts… (i.e. – funding agency wants something in return)
 They have requirements or ‘strings attached’…
 The ties that bind – vary with the kind of award…

Grant – pretty loose
Purpose is to transfer money, property, services or anything of value to recipient in
order to accomplish a public purpose. No substantial involvement of government.

Coop Agreement – tighter
Substantial involvement is anticipated between government and recipient during
performance of activity.

Contract – very restrictive!
Principal purpose is to acquire property or services for direct benefit or use of the
federal government.
Sponsored Programs
 Common ‘strings attached’
 As a condition of receiving support, the University
will…





Submit progress reports on time
Spend funds properly, in accordance with sponsor and
university policies
Acknowledge support of sponsoring agency
Protect human and animal research subjects, the environment
Comply with all applicable laws, statutes, orders, and
University policies
So why bother??
 Enables the university/institution to fulfill its
mission…
 “To promote learning through teaching, research,
scholarship, creative accomplishment and service.”
 And allows you to follow your passion and contribute
to the public good!
Office of Research
 Office of Sponsored Programs (OSP)
 Office of Research Integrity and Protections (ORIP)
Please Note: Office of Technology Transfer (TTID),
while no longer organized under Office of Research
(since 2011), is still an integral part of working with OSP.
TTID now reports to Office of Strategic Business
Development and Innovation.
OSP 113 Bowne Hall
 We “Serve & Protect” by
 Assisting with preparation, review, and authorization of
proposals for external support;
 Assuring that submitted proposals conform to
University policies and sponsor guidelines, and
 If funded, assuring that projects will comply with
sponsor requirements.
OSP Services
 Train in responsible project administration
 Identify possible sponsors
 Facilitate multi-investigator or multi-institutional




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proposal development
Draft budgets and narratives
Review narrative for inclusion of all required
sections, formats, page limitations, etc.
Authorize applications on behalf of university
Negotiate/authorize binding agreements with
funding agencies (federal, state, corp., foundations)
Post award management – progress reports, prior
approvals, subawarding, close-out, etc.
Sponsored Programs, Research &
Compliance…
 Things OSP addresses prior to and during
award…
 Debarment & suspension
 Financial Conflict of interest
 Export Controls
 Environmental Health & Safety (with EHO)
 RCR (with ORIP)
 Expanded Authorities
 …and any sponsor’s special requirements
Sponsored Programs, Research &
Compliance…
 ORIP
 Institutional Review Board
 Institutional Animal Care and Use Committee


Must have approvals prior to starting research
Even if work is not sponsored
Sponsored Programs, Research &
Compliance…
 TTID
 Assist faculty and staff protect and commercialize
intellectual property (e.g., potentially patentable or
copyrightable works)
 Manage disposition of technologies resulting from
research
 Comply with federal and state reporting
requirements
 Identify potential commercial partners for research
Lifecycle of a Proposal/Award
1
2
1.
2.
3.
4.
5.
6.
3
4
5
6
Submit Proposal
Revised Budget
Pre-Award Costs
Award
Submit Renewal/Competing-Continuation
Final Reports
Slide Reference: NCURA, Fundamentals of SPA
14
Lifecycle of a Proposal/Award, Continued
Find/Explore
Apply
Award
Perform
Technical Close
(Principal Investigator)
(Principal Investigator)
Administer/Monitor
(PI/ OSA/ Dept.
Budget Manager/
OSP)
Financial Close
(OSA)
Final Invention Close
(OSP/TTID)
Slide Reference: adapted from NCURA, Fundamentals of SPA
15
Key Points to Remember
 Give yourself plenty of time
 Grant writing takes longer than you think!
 Confirm your idea with the sponsor’s point of contact,
(aka the Program Officer,) before you do any work on
the application
 Carefully read the solicitation’s instructions – in their
entirety
Key Points to Remember
 Read the solicitation’s instructions again – and ask
OSP for a simultaneous read of the solicitations
 Make a timeline of what needs to be done by whom
and when, and follow it!
 Plan on having everything done 1 wk before the
deadline, and follow OSP service guidelines
Key Points to Remember
 Tell everyone who ‘needs to know’ your plans, i.e.
chair, dean, OSP, and what resources you need when
Embrace the collaboration!!
OSP is here to help, but know we serve the entire University!
 Open communication and a “we’re in this together”
approach to pursuing and administering externally
sponsored projects is key.
Key Points to Remember
 Use the OSP budget template
 Get the IRR together as early in the process as possible
and don’t forget your COIs
 Get feedback on your narrative from a variety of folks
Resources
osp.syr.edu
 Your Research Administrator
 Mary Ellen Gilbert– Arch, Eng, UC, VP Res
X1121, [email protected]
 Amy Graves – A&S, COHE
x9360, [email protected]
 Meghan MacBlane – BBI, iSchool, Newhouse, Whitman
X8252, [email protected]
 Caroline McMullin – Ed, Law, Maxwell, VPA, Library
x9358; [email protected]