Transcript Document
STORM RESTORATION
REPORTING
TO
FEMA
Gary Hurst
Manager, Corporate Accounting
[email protected]
APRIL 27 STORM FACTS
129,515 HOMES/BUSINESSES LOST POWER
8,966 ELECTRIC LOCATIONS DAMAGED
1,130 BROKEN POLES REPLACED
415 TRANSFORMERS REPLACED
193 OIL SPILLS CLEANED UP
58 MILES OF ELECTRIC LINE REPLACED
$25,000,000 STORM RESTORATION COSTS
PRE-STORM
CONSIDERATIONS
UNIQUE FERC ACCOUNTS
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5616
5816
5937
5997
9308
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TRANSMISSION DISPATCHING (STORM)
DISTRIBUTION DISPATCHING (STORM)
OH LINE MAINTENANCE (STORM)
FIBER/SMART GRID (STORM)
SUPPORT (STORM)
SINGLE WORK ORDER FOR CONSTRUCTION
REQUESTS (CRs)
MUTUAL AID TEMPLATE (APPA)
BOILER PLATE CONTRACT FOR CONTRACTORS
STORM RESTORATION COSTS
UTILITY
FEMA
ADMINISTRATIVE COSTS
CONTRACTOR COSTS
CREDIT CARDS/PETTY CASH/CHECKS
EQUIPMENT COSTS
LABOR COSTS
MATERIAL COSTS
TRANSFORMERS/SPILLS/SALVAGE
CATEGORY A
CATEGORY B
CATEGORY F
BY COUNTY
CRs
PREMISE OUTAGE
ADMINISTRATIVE COSTS
WAS 3% OF OTHER COSTS, NOW ACTUAL COSTS
COSTS TO PREPARE SUPPORTING DOCUMENTATION
OPERATING COSTS TO VERIFY RESTORATION
EFFORT
COSTS TO ANSWER NUMEROUS QUESTIONS
COSTS TO MODIFY DOCUMENTATION
ALLOCATE TO CATEGORIES A, B, AND F
EPB ADMIN COSTS: TN - $28K, GA - $15K
CONTRACTOR COSTS
CATEGORY A - TREE TRIMMING
CATEGORY B - MUTUAL AID FROM OTHER UTILITIES
CATEGORY F – ALL OTHER CONTRACTORS
REQUIRED DOCUMENTATION
• CONTRACTS
• MUTUAL AID AGREEMENTS
• INVOICES
SEPARATE STORM INVOICE
INVOICE WITH STORM COSTS IDENTIFIED BY STORM CR/FERC
LABOR, EQUIPMENT, MATERIALS, TRAVEL, FUEL, LODGING, MEALS
TIMELY
• PAYMENT VERIFICATION – COPIES OF ALL CHECKS/WIRE
TRANSFERS: TN - $15.1 MILLION, GA - $1.3 MILLION
CREDIT CARDS/PETTY CASH/CHECKS
CATEGORY B
• FUEL - $4k (CAN INCLUDE IF NOT IN
VEHICLE HOURLY RATE)
• MEALS - $280k
• LODGING - $362k
• MISCELLANEOUS - $0k
• MATERIAL - $40k
MOVED TO EPB MATERIAL COSTS
EQUIPMENT COSTS
CATEGORY F
LOWER OF FEMA OR UTILITY EQUIPMENT
RATES – HOURLY RATES BY CLASS
EQUIPMENT USAGE MUST BE DETAILED BY
HOURS PER DAY
EACH PIECE OF EQUIPMENT MUST HAVE A
DRIVER IDENTIFIED FOR EACH DAY OF USE
DETAILED EQUIPMENT RECORDS MUST TIE
TO DETAILED LABOR RECORDS
LABOR
CATEGORY B
• PERSONNEL SUPPORTING STORM RESTORATION EFFORT
• OVERTIME ONLY UNLESS WORKING UNSCHEDULED TIME
CATEGORY F
• PERSONNEL IN THE FIELD WORKING TO RESTORE
SERVICES
• REGULAR AND OVERTIME BOTH ELIGIBLE
INCLUDE NAME, JOB DESCRIPTION, RATE OF PAY,
HOURS OF REG-1.5-2.0 BY DAY, TOTAL DOLLARS
PER EMPLOYEE PER DAY, SORT ALPHABETICAL
MUST PROVIDE TIME SHEETS AS REQUESTED
SALARIED PERSONNEL NOT ELIGIBLE
CATEGORY B LABOR
TEMPORARY EMPLOYEES/RETIREES
• FOOD SERVICE
• MATERIAL MANAGEMENT
• OTHER
NON-UNION PERSONNEL
• CALL CENTER PERSONNEL
• IT SUPPORT PERSONNEL
• OTHER
UNION PERSONNEL
• MATERIAL HANDLERS
• DISPATCHERS
• OTHER
CATEGORY F LABOR
TEMPORARY EMPLOYEES/RETIREES
• BIRD DOGS/SCOUTS
• LINEMAN
• OTHER
NON-UNION PERSONNEL
• BIRD DOGS/SCOUTS
• LINEMAN
• OTHER
UNION PERSONNEL
• LINEMAN
• SUBSTATION TECHNICIAN
• OTHER
OTHER LABOR CONSIDERATIONS
COPY OF UNION CONTRACT
OVERTIME POLICY FOR EXEMPT EMPLOYEES
DURING “STORM RESTORATION” EFFORT
FRINGE BENEFIT ANALYSIS
MUST EXCLUDE EQUIPMENT MAINTENANCE
PERSONNEL IF INCLUDED IN EQUIPMENT
RATES
MUST PROVIDE INVOICES FROM TEMP
AGENCIES FOR ALL TEMPORARY STORM
WORKERS
MATERIAL COSTS
CATEGORY F
NO OVERHEADS ALLOWED
PROVIDED
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BY DAY
QUANTITY
DESCRIPTION
DOLLAR AMOUNT
MUST PROVIDE PICK TICKETS AS
REQUESTED
TRANSFORMERS/SPILLS/SALVAGE
LIST EACH TRANSFORMER REPLACED
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POLE NUMBER
STOREROOM ITEM #
TRANSFORMER SIZE
STATUS – REPAIRED/DAMAGED BEYOND REPAIR
REPAIR/REPLACEMENT COST
PCB OIL TEST (PPM)
SALVAGE VALUE/DISPOSAL COST
HOW YOU DISPOSED OF OIL AND DIRT
• INVOICE FROM DISPOSAL COMPANY
INVOICE FOR SALE OF SALVAGE -WIRE, ETC
THE END