Transcript Enterprise Financial System Insert meeting name here

Enterprise Financial System
Project Update
Council of Research Associate Deans
January 17, 2008
www.finsys.umn.edu
Agenda
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Project Timeline
What the New System Will Replace
System Benefits
Grants Management
Reporting
Training and Organizational Design
Communication
For More Information
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Project Timeline
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Project is on schedule
System Test phase began in
November 2007
System training and rollout begins
April 2008
System goes live July 2008
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What the New System Will Replace
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The new financial system will replace
CUFS, Financial Forms Nirvana,
EGMSi, JD Edwards, PAMS, TIMS,
BNA, Bank Procurement Card System,
Financial Reports on the Web, CUFS
1099 Bolt-on, and a number of other
systems
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New System Benefits
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Web-based system replacing old
mainframe no longer supported by
vendor
Integrates financial processes across all
campuses into a single enterprise
Integrates with HRMS and student
systems
Presents improvements in processes,
quality, and quantity of information
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PeopleSoft Grants Integration
EGMS/PRF
Proposal
GRANTS
Projects, Activities and
Budget Data
Grants
Transactions
Projects
Award
Award
Data
F&A and Revenue
Contracts
LOC and Invoicing
Billing
Feeder Systems
Payables
Purchasing
General Ledger
HRMS Travel & Expense
General
Ledger
Billed
Data
Receivables
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Grants Management
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Proposal preparation will remain
in EGMS
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Core functionality will remain the same
Minor retrofits for new EFS terminology
Departments still responsible for PRF
SPA will continue to review and approve
EGMSi replaced by EFS functionality
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Grants Management (cont.)
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Online proposal and award tracking
Electronic NOGA delivery
Delivered PI reports
Cost sharing captured in financial
system
Custom sponsor invoice and report
forms available in system
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Grants Management (cont.)
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Ability to see daily F&A
distribution and revenue
transactions
Commitment control features
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Reporting
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PeopleSoft provides a rich, robust,
and flexible information-delivery
environment that will:
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Meet diverse reporting/information needs
Meet diverse output and distribution needs
Deliver equivalent financial reporting and
information currently provided by
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Data Warehouse
UM Reports
Financial Reports on the Web
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Base Reports
Tools
Deliverables
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• Delivered queries and
reports
• Extract financial data
• All PS online search
pages (e.g., carryforward)
PS Reports
PS Query
nVision
Crystal
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Reports for Super Users
Tools
Deliverables
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• Create and catalog
queries to share
• Extract financial data
• Management reporting
• Analyze financial system
data for management
decisions
PS Reports
PS Query
nVision
Crystal
XML Publisher
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Reports for Enterprise Analysts
Tools
Deliverables
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• Strategic reports
• Ad-hoc reports
• Create and catalog
queries and reports for
others to use
• Analyze enterprise
systems data for
management decisions
PS Reports
PS Query
nVision
Crystal
XML Publisher
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Organizational Design
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Clusters provide a way to deliver
functionality without decentralizing
high-risk functions
Org design committees overseeing
cluster process
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Committee chairs handout
All committee members are identified
on the EFS web site
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Training
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Two prerequisites currently available
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COA and Basic Accounting
System training begins April 2008
Approximately half of end-user training
courses will be online
Competency assessments for most
courses
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Users will be required to pass
assessment for access to
parts of system
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Training (cont.)
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Faculty can designate a proxy to perform
financial system tasks for them (in which case
the proxy would take the training and
assessments)
Faculty who wish to create purchase
requisitions, travel and expense documents,
or perform other tasks in the financial system
will need to participate in training relevant to
the tasks, and then pass the associated
assessments
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Training (cont.)
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Faculty are not required to take a
reporting class. A tutorial demonstration
on running queries and delivered
reports will be available. It will include a
list of common queries and reports, and
it will give step-by-step instructions for
running reports and queries.
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Communications
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Ongoing outreach
Faculty fact sheet
Online chat session January 25 for
Q&As on training
Online resources include:
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Training course listing (with descriptions
and prereqs)
Recorded presentations on various topics
System highlights, including
module descriptions
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For More Information
Web:
www.finsys.umn.edu
E-mail:
[email protected]
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