Transcript ES2002 Report - Writing the Report

Writing the Report
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Business
Writing:Communication:
Writing the Report
Writing the Report
Drafting the Report
• Distinguish the Functions of the Report
Sections
• Ensure Coherence at All Levels of the
Report
• Acknowledge Data in Report from
Secondary Sources
• Edit and Proofread the Report
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Business
Writing:Communication:
Writing the Report
Writing the Report
Basic Divisions of a Formal Report
• Prefatory Parts
• Supplementary Parts
• The Report Proper
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Writing:Communication:
Writing the Report
Writing the Report
Prefatory Parts
May include:
•
Title Page
•
Letter of Authorisation
•
Letter of Transmittal
•
Table of Contents
•
List of Illustrations
•
Executive Summary
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Writing:Communication:
Writing the Report
Writing the Report
Supplementary Parts
May include:
•
References (Sources)
•
Endnotes
•
Appendix
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Business
Writing:Communication:
Writing the Report
Writing the Report
The Report Proper
Includes:
•
Introduction
•
Findings
•
Conclusions
•
Recommendations
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Business
Writing:Communication:
Writing the Report
Writing the Report
Ensure coherence at all levels of
the report
• provide introductory comments
• use general statements/topic
sentences
• use transitional devices
• incorporate charts & tables into text
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Business
Writing:Communication:
Writing the Report
Writing the Report
Acknowledge Data in Report from
Secondary Sources
• Author-Date System … (Lee, 2000: 67)
• Superscript System … led to a 12%
increase in profits.1
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Business
Writing:Communication:
Writing the Report
Writing the Report
Edit and Proofread
• Check the Substance and Style
• Check for Consistency and Errors
• Ensure the report is Attractive and
Neat
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Business
Writing:Communication:
Writing the Report
Writing the Report
• Remember the 5 Cs
– Clarity
– Conciseness
– Coherence
– Correctness
– Courtesy
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Business
Writing:Communication:
Writing the Report
Writing the Report
MY SPELLING CHEQUER
Eye halve a spelling chequer
It came with my pea sea
It plainly marques four my revue
Miss steaks eye kin knot sea.
Eye have run this poem threw it
I am shore your pleased two no
Its letter perfect awl the weigh
My chequer tolled me sew.
~ Sores unknown ~
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Business
Writing:Communication:
Writing the Report
Writing the Report
• Spell-check Non-errors
e.g. too / to / two
their / there
its / it’s
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Business
Writing:Communication:
Writing the Report
Writing the Report
Elements of a Well-written Report
• Carefully constructed outline
• Logical, consistent content
• Accurate information
• Clear writing style
• Neat and attractive presentation
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Business
Writing:Communication:
Writing the Report
Writing the Report
Something to think about
• Some say report writing reflects the culture of
specific corporate cultures. What do you
understand by this assertion? Can you give
examples of how reports reflect workplace
cultures?
Business
Business
Writing:Communication:
Writing the Report
Writing the Report