Transcript Human Services Commission

County of Santa Barbara
Human Services Commission
Applicant Training December 1st & 3rd 2014
FY 2015-2017
County Executive Offices
New Direction
Board Directive: Allocate larger grant amounts to fewer
qualifying organizations for greater impact and efficiency
HSC Analysis = New Strategy developed with data review and
analysis and support from other County Departments
Development of 3 Tier model*: Mini Grants (agency capacity
building), Basic Services (maintenance & stability), Best
Practices (proven programs)
*Based on the overall disposition of grant applications received, determination of needs
and availability of funding, the Human Services Commission may make
recommendations to the Board of Supervisors outside of the guidelines that follow.
2015 Priorities
Target Population
 Children
 Families
 Seniors
Services: emphasis on food, shelter, transportation,
freedom from abuse
Additional emphasis: Non English speaking
population; mental health; access; prevention;
capacity and collaboration; evidence-based results;
support programs serving all populations
Key Funding Guidelines
 Deadline JANUARY 16, 2015 by 5:00 p.m.
 Electronic submissions only ZoomGrants
 Human Services Commission is responsible for
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overseeing the fund (approx. $1,072,000)
Commission advises the Board of Supervisors on
funding priorities for nonprofit 501 (c) 3 organizations
Access applications through County Human Services
Commission website below:
http://www.countyofsb.org/humanservices.aspx?id=21
730
Inquiries: [email protected] or 568.3522
No late entries
Complete, accurate applications, required documents
Funding Guidelines Cont.
 Mini Grants – one year commitment, may re-apply
annually
 Basic Services and Best Practices Grants –
 Utilize HUD guidelines on income, race and ethnicity
 Document upload requirements in ZG
 Describe how you will reach the target population and
how programs are culturally competent and accessible
for all persons needing the services including nonEnglish speaking populations and those without transit
 Basic Services grants may be renewed for 2016-17 and
2017-18 depending upon performance
 Best Practices Grants are (3) three years
Tier One – One Year Mini Grants
Purpose: Catalysts for Capacity Building
($5,000 – 7,000 with $50,000 total)
Examples: organizational development, systems change,
agency capacity building (i.e., training including staff and
boards of directors, collaboration/data sharing; research
(i.e., to develop a new program, extend service reach,
conduct asset mapping, conduct a media /marketing /
advocacy campaign, develop strategy on how to move
toward evidence-based best practice)
NOT FOR PROGRAMS and SERVICES!
Summary MINI Grant Application
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Request amount, name, contact info, experience
Other funding secured?
Participating partners?
Target populations and or geographical areas that
ultimately benefit?
 Type of request:
Organizational development
 Training, education, research, evaluation
 Collaboration
 Volunteerism
 Advocacy
 Other
 One page application; one page report; one invoice
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Tier Two – Basic Services
(1-3 years)
Purpose: Safety net programs, maintenance,
prevention ($20,000-$50,000 with $500,000 total)
• Priorities: food, shelter, transportation, services
which provide freedom from abuse (i.e., spousal,
seniors, children through violence, physical,
sexual and emotional assault)
• Other services that support families, seniors,
youth, disabled, homeless populations
• Reporting and Invoicing - quarterly
• Monitoring; onsite visits as needed
Basic Services Cont.
Support Agencies that:
• Demonstrate on-going program and
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administrative growth
Implement ongoing evaluation of services and
institute performance management systems
Value real-time proven feedback systems
Continuously strive for evidence-based results
Who are committed to sharing and
collaborating with other organizations
Summary Basic Services Application
 Request amount, name, contact info, experience
 Describe program, mission, years in operation, staff
capacity and expertise, volunteers
 New or unmet need? Geographical location? Target
populations and how many served? Services: i.e. food,
counseling, shelter, family strengthening, seniors
 Other funding secured? Financially stable?
 Agency commitment to improved service delivery
 i.e. Conduct needs assessments, outreach, evaluation, data
collection, how different than similar services?
 Documented partnerships?
 Clients included in process? Represented on board?
 Access to services? i.e., transit, outreach to non-English
speakers, elderly, disabled
 Measurable performance targets
 Quarterly invoicing, reporting, site visits annually ideally
Tier Three – Best Practices
(3 years)
Purpose: ($50,000-$100,000 with $450,00 total)
The overarching purpose is to achieve measurable results in
assisting individuals and families in need crossing all
socioeconomic boundaries. Combines the best research with
agency expertise and client needs, and where:
 Results are clearly articulated, data driven, research
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supported, derived from experience, peer reviewed,
collaborative, scalable and adaptable
A proven model is either demonstrated by an applicant or tied
to industry standards from reputable institution or
government agency
At the end of the three-year grant cycle clients life
circumstances have clearly improved
More cost effective and efficient
Evaluation and monitoring are more extensive
Definition of Evidence
Combines the best research with clinical expertise and client needs
(i.e., location, culture, health, language). Includes:
• Contextual evidence
– Measurable community factors (data, assessment, focus
groups)
– What is acceptable, feasible and useful in local setting
• Research evidence
– Inquiry, evaluation, design and implementation
– Observable, replicable, credible, verifiable
• Experiential evidence
– Insight, understanding, skills, expertise gained over time
– Knowledge of community through real world experience
• Adapt Model:
Assess target population, identify components of proven model,
modify model, document modifications, pilot the modified model
Note: If your agency has been using an evidence based system that has proven
effective or have one that is emerging you are encouraged to submit an
application for review
Summary Best Practices Application
 Request amount, name, contacts, experience
 Describe proposed program (new/ongoing), agency
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mission, years in operation, staff capacity and expertise,
volunteer skills and level of commitment
Demonstrate that the proposed program is backed by
clearly articulated proven results that can measure success
(i.e., from data, evaluations, tracking clients, conducting
pre/post assessments, surveys, focus groups)
At the end of the 3 year cycle a clients life
circumstances will have clearly improved
Constituency involved (program; board members)
Location, target population and units of service are clearly
identified; does the program differ from similar programs?
Describe how “reach” and “access” are achieved
Minimum quarterly invoicing and reporting and site visits
as needed, minimum annually
Utilize HUD’s income, race and ethnicity guidelines
COMMISSION COMMITTMENT
Support agencies by:
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Connecting them to resources, networks,
and collaborative opportunities
Encouraging them to solicit and use
feedback to improve service delivery and
access to services
Providing technical assistance
Supporting capacity building
Communicating expectations clearly
Supporting issues advocacy
Short Term Plan – Feb 2015
December
Timeline
October
September
July August
November
November
December
January Feb 2015
Responses, HSC reviews,
interviews, recommendations,
Board Hearing, Decisions END
NOFA workshops, technical assistance,
applicant training
Committee work, Commission Retreat,
prep NOFA, release Nov 17, 2014
Outreach, public input, education, noticing
Administrative and committee work, develop concept,
draft criteria, applications
Data review, analysis
START: Early planning and
organizational Assessments