Transcript The NHF Schedule of Rates in modern procurement practice

The NHF Schedule of Rates in
modern procurement practice
David Miller
Rand Associates
Where We are and Where We Want
to Be
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Where we are now with the NHF Schedule of
Rates - Version 5.1
Background
Existing Content
Inclusive Nature
Rates and Adjustments
Does it cover all the Stock
Use in Procurement
The Future - What do we want for Version 6
Background
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Developed from the requirements of 8 RSL
members of the Hammer SW Group
Now has:
328 Housing Associations
53 Local Authorities
347 in England, 21 in Wales, 6 In
Scotland, 7 in Northern Ireland
Existing Format
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Three Levels of Description
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Property Record File Description (short) 1 line
up to 50 characters
Works Order Description (medium) 4 lines up
to 50 characters each line
Tender Purposes Description (long) 12 lines
up to 50 characters each line
Existing Content 1
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ELEMENTS
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Foundations
External Works
Fencing & Gates
Drainage
Brickwork
Masonry
Roofing
Scaffolding
Joinery
Existing Content 2
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ELEMENTS
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Plasterwork
Floor and Wall Tiling and Sheet Flooring
Painting
Cleaning & Clearance
Glazing
Plumbing
Heating & Gas Appliances
Electrical
Disabled Works
Special Treatments
Existing Content 3
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FORMAT
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Elements reflect Trade Preamble sections
Some Sections are repeated in more than one element
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Bath panels in Joinery and Plumbing
Bathroom Ancillaries in Joinery and Plumbing
Showers in Plumbing and Electrical
Some solid fuel items both in Brickwork and Heating
Special Treatment Elements incorporates:
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Mould Treatment
Timber Treatment
Chemical DPC Treatment
Pest Control
Artex Removal
Existing Content 4
PRIORITIES:
 E
Emergency Works
 U
Urgent Works
 R
Routine Works
 X
User Defined
Inclusive Nature
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Each item in SOR is intended to represent
the entire work content of the particular
repair and or maintenance item ordered
and the Contractor’s percentage
adjustment is deemed to include for all
ancillary items not specifically referred to
on the description of the SOR item but
which are necessary to achieve the
satisfactory repair or renewal.
Rates and Adjustments
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All Labour, Materials, Plant And Transport.
Overheads and Profit
Removal of Contractor’s Debris
Means of Access up to Two Storey
ridgeline
First Time Fix- adequate van stocks etc
Empowerment of operatives on variations
Does it cover all the Stock? -1
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General Needs
Sheltered
Supported Housing
Student/NHS Staff Accommodation
Market Rent Schemes
Leasehold/Shared Owner Liabilities
Estate works
Care and Repair Schemes
Does it cover all the Stock? - 2
The need to cover all stock types, the
components of 400+ subscribers and cater
for:
 Responsive Day to Day
 Void property/change of tenancy
 Package/minor planned works
 Decent Homes works
 Emergency works
Results in a current library of 2900 items
Use in Procurement – Primary
Means of Payment
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Traditional format with % adjustment
Partnering traditional identifying
profit/head office overheads and %
adjustment
Partnering identifying profit/head office
overheads, preliminary costs and %
adjustment
Use in Procurement – Secondary
Means of Payment
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Payment on basis of fixed rate per order,
reconciled on a periodic basis back to SOR
Payment on basis of fixed value per
dwelling with SOR being used to
reimburse works to Voids, High Value
works orders, communal clearance, Tenant
recharge works etc
Use in Procurement – As a
Monitoring tool
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Open book accounting reconciled back to
SOR to establish whether best value is
being achieved
Record of what work has been undertaken
Use in Procurement – Other Uses?
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Before we move on to looking at what the
format and content of version 6 should be,
have any of you had experience of using
the NHF SOR in other methods of
procurement?
Version 6 - 1
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Should we separate Responsive Day to Day and Voids
Should we separate the most frequently incurring items
from those less used but still required.
Should we separate repairs from renewals.
Trade or Elemental format e.g all works associated with
bathrooms or solid fuel appliances in their own section
regardless of trade involvement.
Version 6 - 2
How much rationalisation:
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have all windows measured in sq metres regardless of numbers of
opening and fixed lights, size etc
have all glazing msd in sq metres regardless of pane size
have a standard cost for redecorating rooms with variances in
specification applied by % add
assume that all ‘old’ components like metal windows, cast iron
gutters etc have been renewed with modern products
One standard void item covering all the prime basic works done on
void eg lock change, gas and electric tests, pre-occupation check,
condition inspection, change wc seat, overhaul taps, cistern etc.
Any Others ??
Version 6 - 3
 What
else would you like to see in
Version 6
 It’s
over to you now