Transcript Track Session II Nuts and Bolts for Student Organization

Campus Activities &
Involvement Center
SOLC 2011
What is
all about?
The Campus Activities & Involvement Center (CAIC) is your
gateway to entertainment, involvement, and leadership on
campus. As part of the Division of Student Affairs, we are creating
experiences for life by providing opportunities for students to
participate actively, grow personally, and explore new ideas
and interests through a variety of entertainment and involvement
experiences. We organize events such as the UNCWelcome,
UNCWelcome Back, and many others... Our staff, and the
students with whom we work, are committed to creating a vibrant
campus community filled with diverse activities for all students.
Meet the Staff in the Involvement Center
Jon Kapell
Director
Kim Reardon
Office Manager
Stacey Baisden
Assistant Director
Sandra Jackson
Film Program
Coordinator
Multicultural Coordinator
Stefanie Mancuso
ACE Advisor
Tina Riley
Fiscal Assistant, *FUU 2041*
Involvement Specialists
Peer educators trained to assist students develop leadership skills
and learn to effectively run their student organizations.
• Communicate with student organization leaders
• Assist with constitution review
• Advise on marketing materials and initiatives
• Assist with event planning process
• Support SGA Services (i.e. Appropriations process and Legal Services)
• Assist with general Involvement Center needs (i.e. copying, printing, use of
scanner, student organization forms, etc.)
Involvement Specialists
Keith Fraser - Involvement Center Area Manager
Elizabeth Baker
Sarah Cox
Lindsey Czark
Alex MacEachern
Hannah Rockecharlie
Michael Vaughn
How do you get in touch with an Involvement Specialist??
- Anytime from 10am-8pm M-Th, 10am-5pm Fri, & from 5pm-8pm Sundays
- Call 910-962-3553
- Email [email protected]
Resource Package for Student Orgs
Quantity Listed is Per Organization / Per Semester
FREE for Student Organizations!!
• Buttons: 50 total (provided in increments of 10 buttons per bag)
• Helium Balloons: 50 total (you provide the balloons and ribbon)
• Plotter (large-scale color printing): 5 posters (2’ x 3’ max per poster)
• Arts and Crafts supplies: to be used with discretion
Resources in the Involvement Center?
Laptop, projector, tent checkout, laminator
Copier (color and B&W)
Conference room, SO mailboxes
Texas Markers, sidewalk chalk
21 storage bins (on a lottery basis)
Computer stations
Note: Printing limitations are per event: 50 B&W or 25 color
Photoshop, Illustrator, Contribute
Spray paint (for Spirit Rock/Boulder ONLY)
Making a Difference Award
• A monthly award given by CAIC during the academic
year to recognize and honor student organizations that
are making a difference on campus, in the Wilmington
community, or the world at large.
How can your group be considered for this award?
• Send an email to [email protected] by noon on the
1st business day of the following month detailing
what the organization did during the relative month to
make a difference.
Funding Opportunities
Three main sources of funding through SGA:
• Operational Budget
• Special Activity Fund (60/40 split)
• Capital Expenditure
*Operational Budgets*
What: Budget for entire academic year.
Who: Registered organizations that:
• have an open membership policy,
• have been active for 2 full semesters (min of entire Spring ‘11
and Fall ‘10), and
• have earned at least 4 SGA Budget Points. (More information
later…)
• do not fall under SCC or GSA (those SO’s go through their
governing council)
When: Spring semester (for the following academic year).
*Operational Budgets*
New process that started this past spring for fall
implementation
- Operational needs only (advertising, equipment and supplies,
copy card, etc. with a cap of $550)
- Larger allocation of Special Activity Funding (around $69,000
versus $35,000 last year)
- We know SAF works!
- Early Hawk Funding to help plan for early programs in the fall.
- Potentially increase the number of programs allowed through SAF per
organization.
- 60/40 split of on-campus versus off-campus funding.
Special Activity Funding
What: One-time program funding for initiatives such as conferences or
other travel opportunities, social or educational programs or speakers, etc.
Who: ALL registered student organizations. (Note: SO’s falling under SCC or
GSA must seek funding with their governing body first.)
When: Requests will be reviewed starting Monday, Sept 19th. Requests will
not be reviewed until after the SOLC. No retroactive funding will be given.
How: First-come, first-serve opportunity. Use the online forms at
www.uncw.edu/sga - TYPE, print, and submit along with documentation.
Limit: 4 Requests per year (2 for travel and 2 for programs). $3,000 cap for
programs and $1,000 cap per travel.
Capital Expenditure Fund
What: Provides supportive funding to student organizations for large
capital purchases in excess of $500 that have a minimum life
expectancy of three (3) years and contribute directly to the fulfillment
of the organization’s stated mission.
Who: ALL registered organizations. Must demonstrate organization
relevance and overall benefit to the university as a whole.
When: End of fall AND spring semesters.
On-Campus Accounts
• SGA Fiscal Assistant (Tina Riley) is located in the Campus
Life Business Office (FUU 2041).
• Deposits can be made between 8am and 5pm in FUU 2041.
• Donations made to the organization will receive tax credit information
from the university.
• Expenditures must follow university guidelines:
• Speak to us before making any commitments and/or purchases.
• Students cannot sign contracts on behalf of an organization if the
performer is to be paid from your on-campus account. Allow a
minimum of 6 weeks for these to be processed.
SGA Budget Points
• SGA Budget Points are earned by student organization
representatives attending developmental workshops
throughout the course of the academic year.
• IMPORTANT!: 4 budget points are required to be eligible to
apply for an operational budget.
• Some examples of qualifying developmental workshops
include:
• Leadership UNCW programs
• *Other opportunities are available but must be approved by the SGA
Treasurer or Jon Kapell (Appropriations Council Advisor)