Allocations - Pittsburg State University
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Transcript Allocations - Pittsburg State University
Allocations
Spring 2013
Ethan Scott, SGA
Treasurer
Requirements
Be
a registered student organization per
Campus Activities Center
Must
have a on campus university account
Attend
an Information Workshop
Attend
a Finance Committee Presentation
Where do Allocations
come From?
University
Fee Council
Meets mid February through early March
Votes on amount to fund Allocations
SGA Senate then approves or amends
recommended total
President Scott has ultimate approval
How Much Money is Available
FY
12: $60,000 funded for Allocations
$30,000 allocated for each semester
Money not claimed last Fall rolls over into the
general fund for this Spring.
What can be Funded?
Films,
Videos, DVD’s, Other Electronics
Must be kept in the media library for use by ALL
PSU Students. Electronics will be kept in SGA
office upon approval.
Lecturers/Speakers
Consultant Agreement Form needed
Travel
Mileage, hotel, meals, registration fees
Appendix B: Travel Registration
Appendix C: Advisor’s Checklist for Travel
• Liability purposes
Restrictions
Advisor
expenses CANNOT be paid for
through Allocations.
You must fill out Appendix D: Event
Summary Form for each event that you use
Allocations money.
All on-campus events must be open to the
students, faculty, and staff at NO COST
and must be ADVERTISED.
Restrictions Cont.
Two
or more organizations CANNOT
receive funding for the same activity.
Organizations
CANNOT purchase supplies
for fundraisers with Allocations funds.
Organizations CANNOT use Allocations
funds as a donation.
How my Organization is
Reimbursed
Bring
receipts into SGA Office and hand
DIRECTLY to Barb Circle, Administrative
Assistant, or Ethan Scott, Treasurer
Preferably in an envelope marked with the
organization’s name, contact information and
event being funded
Barb will scan all original receipts and return
them immediately back to you
Treasurer
Office
sends funds transfer to Business
How my Organization is
Reimbursed (cont.)
On
Campus Accounts
Amount from invoice is paid into given account
To reimburse individuals:
• Organization must submit a separate DPR to the
Business Office for each individual
Off
Campus Accounts
Effective Spring 2013, no registered student
organization will be funded via an off-campus
account. For allocation purposes, only oncampus accounts will be utilized.
General Info
All forms are available on the SGA website and
can be filled out Electronically and turned in via
email. (Exception is the Appendix A)
Organization Information in Appendix A must
be turned in BEFORE a Finance Committee
Interview will be scheduled.
Maximum amount that can be requested is
$1,000 per semester.
Finance Committee Presentations
10 minutes to present and answer any questions the
finance committee might have.
Things to include in presentations:
Events you are requesting allocations for.
The amount you are requesting.
Who will be attending your events.
What the goals of your events are.
Only things requested in your presentation will be
reimbursed unless discussed with the treasurer
beforehand.
Finance Committee
Presentations
Presentations must be made by students. (Remember
you are registered STUDENT organizations.)
Advisors should not attend
Advisors may be consulted if there are any
unanswerable questions
A computer will be available for students to use
during presentations.
If using handouts please make 5-7 copies.
Important Dates to Remember
Finance Committee Presentation Times
th
Mon., Mar. 4 , 5-8:00 p.m. – Sunflower Room
th
Tue., Mar. 5 , 5-8:00 p.m. – Varsity Room
th
Wed., Mar. 6 , 5-7:00 p.m. – Varsity Room
th
Thu., Mar. 7 , 5-8:00 p.m. – Collegiate Room
th
Mon., Mar. 11 , 5-8:00 p.m. – Sunflower Room
th
Tue., Mar. 12 , 5-8:00 p.m. – Varsity Room
th
Wed., Mar. 13 , 5-7:00 p.m. – Varsity Room
th
Thu., Mar. 14 , 5-8:00 p.m. – Collegiate Room
th
Wednesday March 27 , SGA will vote on the resolution
All receipts due by 12:00 p.m. on Friday April 5th.
There will be NO Exceptions!
Contact Information
I
will be communicating directly with the
Informational Workshop representative
unless requested otherwise.
SGA
website: www.pittstate.edu/campuslife/groups/sga/
Reminders:
Allocations is a current PSU Registered
Student Organization privilege.
Allocations is a reimbursement program only,
Do Not depend on Allocations to fund your
organization. (SGA is NOT responsible for
your budget or over-spending.)
Any event that takes places after April 5th,
2013 can be saved and turned in for Fall 2013
Allocations.
QUESTIONS?