Transcript Main Title

ERP Project Update
Jakarta 28 May 2013
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Report Summary
As per 23 May 2013
Achievement
Plan for coming period
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Digiwin Company choosen for ERP Project
ERP Project Contract signed
Full time project team formed as MIS division
ERP system hardware quotation reviewed
Continued to drafting “as is” process business
Understanding current business process
Kick Off Project
Starting for Survey & Diagnosis with consultant
Key Issues & Actions
Support Required
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Nil
Assigning representative to support this project for
the following purpose
• Source of information
• Provide data and information needed
• Validate data and process
• Assist project team on data collection and
migration and improve business process
• Lead in managing the change in their unit areas
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Overall ERP Project Schedule
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan’14
Feb’14
Mar’14
Apr’14
May’14
Preparation
1.Signing contract
2.Hardware purchase
3.System Instalation
4.Form Project Team
5.Kick Off
23 May, Contract Signing
10 June, Kick Off Project
Implementing
1. Survey & Diagnosis
2. Application Training
3. S.O.P. Modeling
4. Gap Analysis & Design
5. Data Migration & Input
6. Simulation &Fine-tuning
7. Balance Checked in
Phase 1 - Project Implementation 6 months
Scope:
Finance & Acc; Supply Chain, Sales, Manufacturing, HRM
Phase 2 - Project Implementation 6 months
Scope:
GPS/PLC Integration; B2B; BI, Easyflow and other
customized programs
Go-Live Preparation
1. Software Specification
Writing
2. Customization &
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7.
Programming
User Acceptance Test
Integration test
End User Training
IT infrastructure
Contengency pln
Phase 2
Go-Live Preparation
Phase 1
Go-Live Preparation
EUT Completed
EUT Completed
System Go-Live
1. System Go-live
2. Setlement of account
3.Go-live support
Phase 1
Go-Live
Phase 2
Go-Live
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Milestone Target
Milestone
Duedate
1. Contract Sign off
Week 3 May 2013
2. System Installation
Week 3 June 2013
3. Survey & Diagnosis
Week 1 July 2013
4. SOP Modelling
Week 3 August 2013
5. Completed Gap Analysis
Week 4 August 2013
6. Complete MIS Technical Transfer.
Week 4 Sep 2013
7. Basic Data Preparation
Week 1 Oct 2013
8. User Acceptance Test for Phase I
Week 1 Nov 2013
9. Integration test / Simulation for phase I modules
Week 1 Dec 2013
10. Data migration for Phase I
Week 1 Dec 2013
11. Phase 1 System Goes-Live
Week 4 Dec 2013
12. User Acceptance Test for Phase II
Week 4 April 2014
13. Integration test / Simulation for phase II modules
Week 4 May 2014
14. Data migration for Phase II
Week 4 May 2014
15. Phase 2 System Goes-Live
Week 1 June 2014
16. Setlement of account
Week 4 August 2014
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Ganda IDN Project Leader
Toto – Ganda Group Indonesia
TBD – DIGIWIN PROJECT MANAGER
Support Function
Digiwin Consultant
1. Change & Communication : Toto
2. Project Supporting: Daman
1. Finance & Acc = Consutant 1 (1 person)
2. Mfg and Sales & Dist = Consultant 2 (1 person)
3. HRM,= consultant 3 (1 person)
4. BI = Consultan 4 (1 person)
5. Easyflow = consultant 5 (1 person)
6. System Analysis / Trainer = Consultant 6 ( 2 person)
Note: Not include programmer that should working on Taiwan)
Technical Support
1. Sunu Waskita (leader)
2. Appilion
3. .Digiwin System Engineer (1 person)
Advance Feature:
Business Inteligent; B2B
ERP Project Team
(Full Time)
PLC/Field Instrument Integration
ERP / MIS Specialist
1. Frans
2. Andi U Yani
ERP Engineer
1.
Hary (Juniror Engineer)
3. Vacant
2.
Damanhuri (Programmer)
Accounting & Finance
Process Owner: Ms Maria
Human Resources
Process Owner: Mr Wahyu
Dept Representative
1. Metta
2. ..........................
Dept Representatiove
1. Dian
2. Akhawan
Team (Key User)
1.. ............ 2. ..........
3. ............. 4. ..........
Team (Key User)
1.. ............ 2. ..........
3. ............. 4. ..........
Sales & Distribution
Process Owner: Ms. Jacqueline
Purchasing & Inventory
Process Owner: Mr Gary
Manufacturing & CMMS
Process Owner: Mr Wahyu
Dept Representative
1. Oza
2. Sie Ngoh
Dept Representative
1. Purwanto
2. Arik
Dept Representative
1. Budi Tri
2. Aswin
Dept Representative
1. Sie Ngoh
2. Etiene
Dept Representative
1. Dadik
2. ................
Team (Key User)
1.. ............ 2. ..........
3. ............. 4. ..........
Team (Key User)
1.. ............ 2. ..........
3. ............. 4. ..........
Team (Key User)
1.. ............ 2. ..........
3. ............. 4. ..........
Team (Key User)
1.. ............ 2. ..........
3. ............. 4. ..........
Team (Key User)
1.. ............ 2. ..........
3. ............. 4. ..........
Fleet Management
Process Owner: ......
Project Management
Process Owner: Mr Anang
SCOPE:
SCOPE:
SCOPE:
SCOPE:
SCOPE:
SCOPE:
SCOPE:
WHI, GG, AASTAR, CG, NSD,
ANP, SAG, MM
GG, AASTAR, CG, NSD, ANP,
SAG, MM
GG, AASTAR, CG, NSD, ANP,
SAG, MM
GG, AASTAR, CG, NSD, ANP,
SAG, MM
CG, SAG, MM
ANP
GG, CG
www.semenmerahputih.com |
Project Team Responsibilities
Role
Responsibility
Qualifications
Remark
Project
Leader
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Deliver the specified project deliverables on time in good quality and
in accordance with the budget
Achieve milestones on time
Report on project progress to the steering committee
Identified of potential bottleneck and initiate to propose the solution
Coordinate & Assign tasks to project members
Keep in touch with Consultant to ensure successfully the project and
for knowledge transfer
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Knowledge of business processes
The ability to work effectively with all levels within Organization
Project Management Expertise
Have good understanding of project scope & constraint.
Time management skills and multi-tasking capabilities
Good on verbal and written communication skills
The ability to make timely decisions
Strong organizational skills
Good leadership and coaching skills
Full time
IT
Technical
Support
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Providing IT infrastructure for implement ERP System
To setup system requirement for ERP System
Support user to operate this system
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Have Good skill & experience in Databases, networking, and
operating system
Have good understanding on the current IT System
Experience and knowledge in current system environment.
Part time but
ready if
required
Support
Function
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To assist project team on Project administration, training, business
process development and prepare new infrastructure (if needed)
To coordinate change program impacted of ERP impl. system
Project Administration task
Setup and organize documentation control system and records
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Good knowledge of the company’s organizational structure and
business processes
The ability to work effectively with all members of the organization
ranging from executive members to front line / users.
Full Time
Group
Leader
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Leader on development defined modules
To manage and coordinate project communication, training,
socialization and prepare new infrastructure (if needed)
Working together with consultant to determine business process flow
that needed to ERP system requirement with consultation to process
owner.
Development of business process documentation (incl design
standard form and report) with consultation to process owner.
Conduct testing, data collection, data validate and data migration for
new system configuration.
To drive, coach and facilitate the implementation of new system
Issues resolution
Working together with key user to Identify of end user, training
requirements at their particular site.
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Experience in functional business process,
In-depth knowledge of the company’s business processes & best
practices,
Strong analytical skills and problem solving skills
Strong communication skills and coaching skills
Excellence team player skills, with strong verbal and written
communication skills and coaching skills,
Experience to design and developing System & Procedures.
Experience in delivery training
Full time
Co-ordinate between Project and End User
Represent End Users
Support project team by share data & information
Validate data & Process
Build knowledge of what new system will do
Assist on end user training
“Owner” of new system
Lead in managing the change in their unit areas
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An in-depth knowledge of the business unit functionality business
and requirements in their business process area(s),
Strong analytical skills.
Active and willing
Able to use own initiative
Good at interpersonal communication
Part Time but
ready on
demand with
advance
notification
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Key User
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www.semenmerahputih.com |
ERP Project Team (Full Time)
www.semenmerahputih.com | 6
Schedule to visit Unit Business
Purpose:
- Understanding “as is” process business
- Prepare Draft of Business Process
Modules
Mon
Tue
27
Wed
28
Thu
29
Fri
30
Mon
31
Tue
3
Wed
4
Thu
5
Fri
6
7
Finance & Acc
Sales
Distribution
Production
Inventory / WH
Purchasing
PM
HR
www.semenmerahputih.com |