Project Presentation - Academic Affairs
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Transcript Project Presentation - Academic Affairs
Florida International University
Faculty Activity Reporting – eFAR
Project Organization
Steering Committee
Provost and Academic Deans (DAC)
Functional and Technical Project Management
Tonja Moore (AA)
Carlos Varona (UTS), Eddie Monteiro (UTS)
Carlos Flores (PSHR)
Marta Perez (OPIR)
Project Organization
Implementation Team
Determine business and reporting requirements
Determine accreditation specific requirements and
configuration
Define and configure college structures and process workflows
Input on system design
Facilitate faculty input process and primary contact on data
collection/process for college
Primary liaison/administrator for system in college after
implementation
Project Organization
Implementation Team
College/Unit
Architecture & the Arts
Representative
IT Support
Adam Drisin
Arts & Sciences
Valerie Johnsen/Maricel Cigales
Amir Moatamedi
Business
Ruth Ann McEwen
Rigoberto Fernandez
Education
Engineering
Honors
Kyle Perkins
Norman Monroe
Jose Rodriguez
Hospitality
Randall Upchurch
Journalism and Mass Communications
Allan Richards
Law
Tawia Ansah
Library
Bryan Cooper
Medicine
Claudia Paz
Nursing and Health Sciences
Helen Cornely
Public Health & Social Work
Mark Williams
Academic Affairs
Priscilla Williams
Human Resources
Gail Hansen
Dale Gomez
Project Organization
Faculty Focus Group
Review system development
Provide feedback and suggestions as users or Chairs
Assist in training development/communications
Shekhar Bhansali
Teresa Ponte
David Chatfield
Ranu Jung
Kinsuk Maitra
Bill Pelham
Jamie Sutton
Paul Warren
Kathleen Wilson
Fall 2014
Project Timeline
Gather data requirements for CV, Annual Assignments, Activity Reports,
Annual Evaluation
Determine data sources (updated each term)
PeopleSoft (HR, Campus Solutions, Grants)
Legacy systems (ie Sedona, other systems?)
External systems (SciVal, Academic Analytics)
Committees
Direct input
Determine data set definitions for CV input
Current CV entered into system by mid Dec by faculty or professional service
If professional service, need current CV in word or pdf format by Nov 1
Faculty confirm CV information by start of Spring term
Project Timeline
Fall 2014
Gather data requirements for CV, Annual Assignments, Activity Reports,
Annual Evaluation
Determine data sources (updated each term)
PeopleSoft (HR, Campus Solutions, Grants)
Legacy systems (ie Sedona, other systems?)
External systems (SciVal, Academic Analytics)
Committees
Direct input
Determine data set definitions for CV input
Current CV entered into system by mid Dec by faculty or professional service
If professional service, need current CV in word or pdf format by Nov 1
Faculty confirm CV information by start of Spring term
Project Timeline
Fall 2014 cont.
Determine inclusion of data for adjuncts
Determine workflows
Testing/review of developed forms/processes/reports
Project Timeline
Spring 2015
Faculty update Activities for AY 14/15
Faculty CVs published as web service
Faculty submit Activity Reports
Chairs submit Annual Evaluations
Chairs provide Annual Assignments
Gather T&P data/process requirements/workflow
Gather Third year review requirements
Gather Sustained performance requirements
Project Timeline
Summer/Fall 2015
Complete T&P, Third Year Review, Sustained Performance configuration
and testing
Spring 2016
Implement 16/17 T&P Review, Third Year Review and Sustained
Performance Review processes
TBD
Sabbatical
PDL
Faculty Awards
Data Sources - PeopleSoft
Courses Taught - Campus Solutions
Course Prefix, Number, Title
Credit hours
Section
Day/Time
Location
Course level
Load/Weight
Primary Instructor PantherID/Name
Enrollment/Cap
Instruction Mode
Data Sources - PeopleSoft
Faculty - Human Resources
Name
Panther ID
Title (ie Assistant Professor)
Email
Department ID
Date hired
Date in current position title
Employment status (FT/PT, Inactive, Staff)
Year started
Tenure status
Gender
Ethnicity
Faculty Rank
Next Steps
Units collect CV and Faculty confirm system CV
Collect additional data, forms or accreditation
requirements
Determine consistent requirements/common CV
Determine adjunct requirements
Determine communication plan with faculty for CV
entry
Establish weekly project meeting time/date to work on
additional Fall 2014 items
Questions?