On-Campus Employment - Eastern Michigan University
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Transcript On-Campus Employment - Eastern Michigan University
Employment is any type of work
performed or services provided
in exchange for:
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money
tuition
fees
books
supplies
room
food
or any other benefit
even if you receive no pay !!!
Earn money
2. Meet people & make friends
3. Improve English skills
4. Develop time-management skills
5. Work experience for résumé
6. Not eligible to work off-campus
7. Get a social security number
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Employers located on the school’s premises
All EMU departments & offices
› Student worker
› Graduate assistant
On-campus commercial firms
› Book store
› Wendy’s
› Subway
EMU offsite locations
› EMU Foundation
› Eagle Crest Hotel & Conference Center
Are you enrolled full-time? (fall & winter)
Are you “in status?”
› SEVIS compliant
› Passport valid at least 6 months
Are you in good academic standing?
Have you already reached your program end date?
If you are a J1 student, does your program sponsor
approve?
Immigration Rules & EMU Rules
Maintain valid immigration status
Not exceed maximum allowable work hours
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Fall/winter=20 hours/week
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summer & school breaks =40 hours/week
J-1 meet any sponsor requirements
No special OIS authorization required for F-1
No central hiring office
Not eligible for work-study jobs
All jobs can provide learning experiences and valuable skills
Hiring forms and procedures vary between university
departments
Treat all jobs seriously
Don’t forget to focus on your studies
One job can lead to another
Utilize OIS Website
www.emich.edu/ois/employment
University Advising and Career Development Center (UACDC)
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EagleCareers.experience.com
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Upcoming job fairs, workshops and events are also featured on this site
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Call 734.487.0400 for a username and password
Apply to individual departments
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Start with your department
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Talk with your graduate coordinator and professors
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Ask if there are grader or tutoring positions available
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Talk to professors you are interested in working with about possible openings
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Network: friends & classmates
Don’t be afraid to ask
Watch bulletin boards & email
Administered by the Graduate
School & Offering Department
Provides financial support
› Bi-monthly Stipend
› Tuition Payments
Academic training
Work experience
http://gradschool.emich.edu/ga_hiringinfo/ga_info.html
http://www.emich.edu/ois/oncampus.html
Dining Services
Campus Life
Rec/IM
Student Center
Information Technology
Library
Upward Bound
Supplemental Instruction
Peer Tutoring
Example - Dining/Catering: accepting résumés of students with good communication skills
and who are willing to work weekends. No walk-ins or phone calls; email résumé to
[email protected] they will call you, if they think you’re a good match
Attend OIS sponsored seminars & workshops
Use UACDC services
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Attend fairs & events
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Attend résumé, cover letter and interviewing workshops and practice sessions
Apply early & don’t give up
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finding a job can take up to a semester, or even longer.
Most employers hire a few weeks before the beginning and end of a semester
Prepare your résumé in the US style
Network! Contact friends, classmates, and professors
Be professional and polite ~ always smile and ask in a kind manner
Make a good first impression: show confidence & dress professionally
Personally hand your resume to departments that are hiring
Wait until after the application deadline to enquire about the status of your application
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If there isn't a deadline, follow up one to two weeks after
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Don’t check on the status of your application too often
Consider volunteering
No begging!
With your employer:
› Job Offer Letter Form 10-1304
› WAP 37 Confidentiality Statement - EMU
department
› Safety Awareness Training: face to face class
› Sexual Harassment Training : on-line … print
certificate
Other tasks:
› Social Security Number – US Gov’t identification #
› I-9 Form (Employment Eligibility Verification)
› Taxes: State and Federal withholding (W-4) forms
› J-1 Sponsor Approval
› Direct Deposit Authorization
http://www.emich.edu/ois/oncampus.html
Ask employer for letter
On letterhead
Student Center Stationary
Bring to the OIS
Original offer letter
I-20
Passport, visa & I-94
cat·nap (ktnp) n. A
short nap; a light sleep.
OIS Handout On-Campus Employment & Social Security
Number
Wait at least 10 days after your initial arrival to the US
You must have completed the OIS check-in process and
received a continuing I-20 before you can apply for a SSN
OIS Website
OIS Handout
› SSN Application
› Passport (plus a copy)
› I-94 card (plus a copy)
› I-20 form (plus a copy) (for F-1 visa
holders only)
› DS-2019 form (plus a copy) (for J-1 visa
holders only)
› Completed 10-1304 Job Offer
Proof a person is legally eligible to work
Employers MUST have one
for every employee
Student Employment:
OIS will process
› Bring passport, visa, I-94, I-20
› Submit to Student Employment or
independent employer
Graduate Assistants:
Grad School will process
› Bring passport, visa, I-94, I-20
Payroll Department – Hover
Tax treaty may apply
FICA exemption may apply
› Social Security & Medicare taxes
› 5 year rule
Income tax returns due April 15
Online tax software (GLACIER)
OIS website
Employee Withholding Allowance
Complete Campus Work Authorization form
Obtain program sponsor signature
Submit to the OIS
I’m taking 3 classes at EMU and 1 class at WCC;
can I find an on-campus job at WCC?
I’m going to be on medical leave this semester; can I
still work on campus?
I’m working 10 hours a week in event planning and
have an opportunity to work 12 hours a week for
dining services … can I do this since neither job is
more than 20 hours a week?
Economic Necessity
Academic Training (J-1 Students)
Practical Training
Curricular (CPT)
Optional (OPT)
Practical Training
› Purpose: practical experience in field of study
› 2 Types:
1. Curricular practical training (CPT)
2. Optional practical training (OPT)
› Requirements:
- Enrolled Full-time for 1 full academic year
- OIS approval before beginning work
- Attend OIS Seminar mandatory!
Curricular Practical Training (CPT)
› During your Program of Study or Annual Vacation
› Full-time or Part Time
› Three Types of CPT
Degree Required
Co-op through Career Services
Integral part of the Curriculum
Optional Practical Training
› Usually after completion of coursework
› Requires USCIS Approval Before Starting Work
What do I need to know?
Are you “in status”?
How long have you been an F1?
Are you enrolled full time?
What is your major?
What will be your job responsibilities?