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UNITED STATES MILITARY ACADEMY HEADQUARTERS GUIDANCE Sandhurst 14 Public Affairs MEDIA COVERAGE • USMA will encourage internal and external coverage of the competition • USMA PAO will invite U.S. media agencies. Foreign journalists interested in covering the activities must be cleared through the State Department and the USMA PAO. • Release of external team video/photos must be in coordination with competition policy requirements – protecting the integrity of the event • USMA’s official Flickr site is a resource to you but not all teams are captured: http://www.flickr.com/photos/west_point/ • The USMA PAO is responsible to confirm media coverage and coordinate with the event coordinators to determine access. Specific guidelines and ground rules will be provided to approved media prior to the event. • POC: [email protected] Sandhurst 14 G37 DIPLOMATIC CLEARANCE • Diplomatic clearance • Dates for submission • POC: [email protected] Sandhurst 14 Protocol Guidance to External Teams • WHO Distinguished Visitors (DVs) • General Officers or Equivalent, Defense Attachés and Observing Teams • WHAT Protocol Support • Lodging • USMA Escorts • Transportation • DV Itineraries • WHEN From the moment the DV arrives to West Point through their departure from West Point • WHERE The United States Military Academy Sandhurst 14 Protocol Guidance to External Teams • LODGING Protocol will provide lodging for all DVs and observing countries DISTINGUISHED VISITORS QUARTERS (ON POST) – Superintendent determines who stays in DVQ – Type of Rooms » SUITES » STANDARD queen beds » Cost: $106.00 + tax with official orders $149.00 + tax without official orders IHG (FIVE STAR INN) OFF POST – Type of Rooms » QUEEN SUITE (1 Queen + Pull out couch) • Cost: $85.00 + tax with official orders $129.00 + tax without official orders » FAMILY - ROOM (2 Singles + 1 Queen) • Cost: $90.00 + tax with official orders $139.00 + tax without official orders NOTE: MAXIMUM NUMBER OF GUESTS PER ROOM MAY NOT EXCEED TWO ADULTS PER BED. EXTRA ROLLAWAY BEDS CAN BE PROVIDED UPON REQUEST TO APPLICABLE ROOMS FOR $15 PER BED PER NIGHT (DEPENDING ON AVAILABILITY) Sandhurst 14 Protocol Guidance to External Teams PAYMENT All teams are responsible for payment of lodging for their DVs • Information Needed – Credit Card Information » Name on Card » Type of Card » Card Number » Expiration Date » 3 digit security code on the back – Copy of Official Orders • FAX or Email Misty Schreppel, Protocol • DEADLINE: NO LATER THAN 21 MARCH 2014 NOTE: If payment is not received by this date, any rooms that have been reserved under Protocol will be released back into the lodging inventory Sandhurst 14 Protocol Guidance to External Teams Bldg 785 IHG (Five Star Inn) DVQ Jefferson Hall Distinguished Visitors Quarters 109 (DVQ) Front Entrance Guest Room 2 13 Guest Room Fitness Room Front Entrance Shared Kitchen Entry Stairs Guest Room 2 Suite 101 Garage Sitting Room Handicap Lift Guest Room 1 Back Stairs Sandhurst 14 Protocol Guidance to External Teams DV Lodging IHG Queen Suite Sandhurst 14 Protocol Guidance to External Teams DV Lodging IHG Queen Suite Sandhurst 14 Protocol Guidance to External Teams • USMA ESCORTS USMA Escort Officers will be assigned to each DV for the duration of their stay at the Academy. USMA Foreign Exchange Officers will be utilized as escorts for their country if available. • TRANSPORTATION All DVs are responsible for their own transportation to and from West Point. If your DV will be arriving via a MILAIR flight, please contact Mrs. Misty Schreppel, Protocol Office, for further guidance. Protocol will provide transportation support to all DVs during Sandhurt. • Each DV will be provided either a mini van or 15 PAX van driven by their assigned USMA Escort Officer. • ITINERAIRES Protocol will be provide and coordinate all DV itineraries to include office calls, briefs, or any other special requests. Sandhurst 14 Protocol Guidance to External Teams • PROTOCOL CONTACT INFORMATION Mrs. Misty Schreppel Protocol Specialist Directorate of Strategic Initiatives United States Military Academy West Point, New York 12550 Office: 845-938-0296/4315 BB: 845-590-1259 DSN: 688-0296 International FAX: 001-845-938-7827 Domestic FAX: 1-845-938-7827 [email protected]