Transcript New Member Orientation Workshop(1)
New Member Orientation Workshop One
WELCOME NEW MOTHER MEMBERS !
Jack and Jill of America, Inc. endeavors to be the premier family organization in America focused on youth leadership and development. As National Vice President, I welcome you on behalf of the National Executive Board as new members of our wonderful organization.
Tamara Turnley Robinson National Vice President 2010 - 2012 The following presentation is intended to provide our newest members with an orientation that will serve as a basis for your understanding of the J&J organization. It is also intended to provide a foundation to ensure your tenure in J&J will be fulfilling, valuable and rewarding.
Long live Jack and Jill!
“Achieving Excellence, Inspiring Greatness, Motivating Our Youth to Lead and Serve”
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Agenda
• Jack and Jill of America, Inc.
– History – Organization and Structure • National • Regional • Chapter – Organization Facts & Timeline – Governing Documents • Auxiliary Groups • Jack and Jill of America Foundation • New Member Success 4
History
• Founded in January 1938 with 20 founding mothers in Philadelphia, Pennsylvania by Marion Stubbs Thomas • Initial rapid growth in Northeast • Incorporated in 1947 in Delaware as a non-profit organization • Currently over 200 Chapters, in 37 states in all regions of the country from Maine to Alaska • Over 9,000 mothers, and 30,000 Family Members 5
Jack and Jill of America, Inc
.
• •
The objects of our nonprofit organization are:
To create a medium of contact for children which will stimulate growth and development To provide for children a constructive educational, cultural, civic, health, recreational and social program • • •
The aims of our organization are:
To aid mothers in learning more about their children by careful study.
To seek for all children the same advantages which we desire for our own.
To support all National legislation aimed at bettering the conditions of all children .
Our Honorary Member Marion Wright Edelman 6
Jack and Jill of America, Inc
.
National Jack and Jill Emblem ™: Pledge: “To support the aims of the National Organization Motto: “Let’s work, let’s play, let’s live together” Colors: Pink and Blue Flower: Pink Sweetheart Rosebud WEBSITE: www.jackandjillinc.org
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Jack and Jill of America, Inc.
2010 – 2012 National Theme
“Achieving Excellence, Inspiring Greatness, Motivating Youth to Lead and Serve!”
National Program Thrust
AIM for Healthier Lifestyle AIM for Youth Leadership Development AIM for Youth Financial Literacy Recreational and Social Educational Cultural Community Service Legislative
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Official Publications
•
Scope
– annual publication highlighting the programming activities across the nation •
ExecuCom
– quarterly communications from the National Executive Board •
Up the Hill
– Annual yearbook chronicling Jack and Jill activities •
Member Manual
- Publication that sets forth the history, objectives and policies of the organization •
Teen Leadership Guide / Financial Literacy Guide
– modules of learning used across the nation for youth and teen programming 9
Organization Structure
President Vice President Program Director Executive Director Headquarters Staff Recording Secretary Corresponding Secretary Treasurer Editor Regional Director Secretary-Treasurer Member-at-Large Regional Director Secretary-Treasurer Member-at-Large Regional Director Secretary-Treasurer Member-at-Large Regional Director Secretary-Treasurer Member-at-Large Regional Director Secretary-Treasurer Member-at-Large Regional Director Secretary-Treasurer Member-at-Large Chapters Chapters Chapters Chapters Chapters Chapters 10
National / Regional Role
• National Organization Serves Needs of Entire Membership – Infrastructure – Maintains Process, Procedure, Standards – Ensures Continuity – Provides Organizational Identity • Regional Organization – Supports National and local – Promotes fuller participation and communication between and among chapters – Manages the day to day issues in a region – Is the first line of escalation for matters that cannot be resolved at the chapter level 11
National Executive Board
2010-2012 National Officers
“Achieving Excellence, Inspiring Greatness, Motivating Youth to Lead and Serve”
Tara Joseph-Labrie President, Central Region Tamara Turnley Robinson Vice President, Southeastern Region Cheryl Beal Anderson Program Director, Mid-Western Region Allison Copeland Recording Secretary, Mid-Atlantic Region Terri Parker Treasurer, Eastern Region Jacqueline Nash Corresponding Secretary, South Central Region Brenda Lacy Davis Editor, Far West Region
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Structure – The Sevens
•
Seven National Officers One Per Region:
– President – Vice President – Program Director – Recording Secretary – Corresponding Secretary – Treasurer – Editor •
Seven Regions each with a Director, Secretary-Treasurer, Member-at-Large:
– Central – Eastern – Far West – Mid-Atlantic – Mid-Western – South Central – Southeastern 13
Regional Officers
• • • • •
National Officer of Region –
Represents Region on National Board
Regional Director
– Leads the Regional Officer Team – Works Closely with National Officer – Responsibilities Delineated in Bylaws
Treasurer –
Financial Officer
Secretary
– Official Records and Communications
Member-at-Large
- Regional Voice on the J&J Foundation Board 14
Chapters
• Jack and Jill Chapters Are The Heart of our Organization • Currently over 200 chapters across seven regions • Chapter Membership Size ranges from 15 to over 100 15
Chapters
• PLEASE CUSTOMIZE THIS SLIDE FOR YOUR CHAPTER OVERVIEW • Chapter Officers • Key Chapter Programs • Key Chapter Dates Please note: Detail chapter programming and financial information should be included in the New Member Workshop Orientation II presentation 16
Three layers of Structure and Accountability
• • •
Chapter
– Governed by a Chapter Executive Board – Meetings: Monthly chapter meetings – Final Decisions ratified by the body
Regional
– Governed by the elected officers of the Region – Meetings: Clusters and Regional conference in odd years – Final Decisions ratified by the body
National
– Governed by the National Executive Board (NEB) – Meetings: National Advisory Council / National Convention – Final Decisions ratified by the body 17
Auxiliary Groups
Associates
• The Associate Structure was formalized in 1984.
– Membership category available to mothers who tenure out(graduate) from J&J when youngest child graduates from high school or turns 20 – Recognition that graduated mothers are a valuable asset – Win-win situation for chapters and associates – National Project is: Mothers Away From Home
Fathers Auxiliary
• The Father’s Auxiliary Structure was formalized in 1996 – Supporting Role for Chapters – Recognition of Pivotal Role of Fathers in the Home – Groups Work with Mothers to Define Structure Within Guidelines – Varies 18
Governance • Jack and Jill Governing Documents
– National Constitution and By Laws – Resolutions – Member Manual – Financial Guidelines – National Policy and Procedures Manual – Standing Rules of Order (National and Regional) – Code of Ethics – Chapter Bylaws (must not contain provisions that conflict with the National Constitution and Bylaws or governing documents)
It is Very Important to Be Aware of and Understand Our Organizations Governing Documents
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Organization Timeline
June 1 – May 31 – Financial / Program Year
June / July – Regional Teen Conference (yearly) Mothers Regional Conferences (odd years) National Conference (even years) September – Jack and Jill Day & Carole Robertson Day September 30 – National / Regional Per Capita Due January – Founders Day March / April – New Member Elections / New Member Orientation / Chapter Officer Elections May – May 31 – Black Family Day Deadline for New Member Initiation 20
Membership Requirements
Jack and Jill of America, Inc.
2010 – 2012 National By Laws
To maintain membership, a member must be in good standing. Good standing means a mother must be
active
and
financial
. •
Active
is defined as participating in local chapter activities, sponsoring age-group activities and supporting the Foundation. •
1:4 Requirement:
An active member shall be required to attend one national convention or one regional conference or one regional area workday or cluster within each four year period for the duration of her membership tenure. •
Financial
is defined as having paid all chapter, regional and national dues, assessments and fees. 21
Jack and Jill of America Foundation
• J&J Foundation chartered in 1968 • Further Confirmed Visionary Leaders – Commitment to service to children formed the genesis – Since inception, J&J, Inc. engaged in significant fundraising and support for a variety of charities but had no voice on their boards • J&J Foundation is our Philanthropic Arm, it is
OUR
Foundation • Executive Director – Paid Position • Volunteer Board of Trustees, includes officers from Jack and Jill, Inc. 22
New Member Success
• Get Engaged Immediately Chapter Committee work builds relationships Volunteer for committee that will match your skills/passion • • • • An Informed Member is an Empowered Member Attend Chapter Meetings Regularly Attend Regional and National Meetings Know your governing documents 23
New Member Success
• Support Your Chapter Leaders • Continue to Focus on Children • Personalize the Success of your Chapter – Generously Share your Unique Talents, Skills and Resources • Focus on Effective Community Outreach • Help Manage Chapter Finances Effectively – Pay Dues and Assessments on Time • Support Regional and National Initiatives 24
New Member Success • Jack and Jill is a Unique Organization
– The Difference is the Children – The Joy and the Challenge are the Children
• Learn About the Organization
– Training at Meetings • Workday / Cluster • Mother Regional Conference (odd years) • National Conference (even years) – Network with Other Chapters 25
LONG LIVE JACK AND JILL !
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