Transcript Downloadable PPT - Academic Affairs

New Faculty Orientation
COLUMBUS STATE UNIVERSITY
AUGUST 2012
Academic Policies & Procedures
 University System of
Georgia (USG)
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CSU is one of 35
Institutions
CSU Serves a Dual Role
BOR Policies
 USG Institutions are
Governed by a
Constitutional Board of
Regents (BOR)
CSU
(Institutional)
Policies
• Minimum Admissions
Policies
• Uniform Grading
System
•
•
•
•
Attendance Policy
Academic Standing
Academic Appeals
Advising
Requirements and
Registration Priorities
Academic Policies & Procedures
 Resources
 BOR Policy Manual
http://www.usg.edu/policymanual/
 BOR Academic Affairs Handbook
http://www.usg.edu/academic_affairs_handbook/
 CSU Catalog
http://academics.columbusstate.edu/catalogs/
 Faculty Handbook
http://faculty.columbusstate.edu/handbooks/ftfac/
 Academic Advising Handbook
http://ace.columbusstate.edu/advising/index.php
 Student Handbook
http://studentlife.columbusstate.edu/handbook.asp
UITS- University Information and
Technology Services
 Information Security @ CSU
 Classroom/Lab Technology
 Digital Production Assistance
 Logging in to Novell, CougarNet, CougarView
 Document Storage/Retrieval
 Campus WiFi
 Mobile Apps
Call 706-507-8199 (Helpdesk) or submit an eQuest
Web &
CougarNet
Email
Student Advising
Class Rosters
And SOOOO much more
Academic Resources Online
 http://www.columbusstate.edu/academics.php
Administrative Duties Online- Email
 All faculty are assigned a
 Faculty should check
Cougar e-mail account
upon hire
 The Registrar’s Office
communicates via
Cougar email regarding:
their Cougar email
REGULARLY
 Cougar email accounts
can be set up to default
to other email accounts if
necessary – i.e. hotmail,
etc.
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Grading deadlines
Drop for non-payment
notification
Instructions for roll audit
and excessive absence
procedures
Administrative Duties Online
Important Dates – Fall 2012
Event
Date
Classes begin
Aug. 13
Schedule change (add/drop)
Aug. 13-17
Class roll audit
TBA
Excessive absences
TBA
Deadline to Withdraw
Sept. 7
Midterm
Oct. 4
Grades open
TBA
Graduation application deadline
Aug. 28
Grades DUE in ISIS
Dec. 14@ 10am
Administrative Duties Online
Important Dates – Spring 2013
Event
Date
Classes begin
Jan. 7
Schedule change (add/drop)
Jan. 7-11
Class roll audit
TBA
Excessive absences
TBA
Deadline to Withdrawal
Feb. 4
Midterm
Feb. 28
Grades open
TBA
Graduation application deadline
Jan. 21
Grades DUE in ISIS
May 8 @ 10am
ISIS Screen Shot
ISIS Screen Shot
ISIS Screen
Shot
Class Roll Audit
Faculty review their
rolls and indicate those
that are registered but
not attending
Excessive Absence
Request Form
To request that a
student be dropped
from a class and
assigned a grade of
"WF“
Administrative Duties Online- ISIS
 What will I use ISIS for?
 Update personal information
 View academic records of
students
 View class rosters
 Conduct registration
 Remove registration holds
Report class roll audits
(RA)
 Report excessive
absences (EA)
 Submit change of grades
 Entering Final Grades

 Reporting Menu
 Run a list of students sorted by advisor, major, or dept.
 Run a list of student email addresses by Section (CRN#)
 Run updated class rosters!!!!!
FERPA
 The Family Educational Rights and Privacy Act
(FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99)
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Federal law that protects the privacy of student education
records.
Signed into law in 1974, applies to all schools that receive
funds under an applicable program of the U.S. Department of
Education, including institutions of higher education (IHEs).
Registrar Contact Info
 John Brown- University Registrar
(706)507-8808
[email protected]
 Reports for enrollment
 Registrar’s staff
 UCC meetings
 ASC meetings
 Stephanie Speer – Associate Registrar
(706)507-8834
[email protected]
 Graduation
 DER questions & adjustments
 CAPP building and maintenance
Registrar Contact Info
 Patricia Weeks – Records Retention Specialist
(706)507-8833
[email protected]
 Grade issues
 End of term contact
 Process transcript request
 Enrollment verification
 Major changes
 DeShaun Alexander– Enrollment Specialist
(706)507-8837
[email protected]
 Registration issues
 Roll audits
 Excessive absences
 Assist transcript requests
Registrar Contact Info
 Sunae Euell- Transfer Counselor
(706)507-8836
[email protected]
 Transfer Evaluation
 Re-entry applications
 Reinstatement applications
 GOML
 LeRon Haire - Transfer Counselor
(706)507-8814
[email protected]
 Transfer evaluation
 Transient permissions
Provost Office contact
 Nicole de Vries – Manager of Academic Data
(706)507-8964
[email protected]
 Class Scheduling- Overview and Section Data Entry Manager
 Catalog
 Parts of Term
 Academic Calendar
 Academic Space- CougarScheduler
 MAP-Works
 Curriculum Changes - ICS
 Final Exam Schedule