Transcript Institution Login

Workshop on
e-PASS
Post-Registration Module
Student’s Registration
• Student Registered his Application in ePASS
• All the students (except Minority , Disabled
Welfare Scholarship Applicants under GoI) are
registering in hpepass website
• Student has to scan and upload all the
documents in ePASS portal
• Student will select his present study of
institution, course and course year
• Student will select his present study of
institution, course and course year
Institution Login
• Candidates who select a institution as present
institution will come automatically to that
respective Institution’s login.
• Verification of Candidates Applied.
• Forwards the candidates from Schools to Deputy
Director’s Login and College Candidates directly
to Director’s Login.
• View Details of each candidate.
• Edit/Update Candidates Data.
Certificates to be Verified with
Online Application
• Passport Size Photo (in all Scholarship
Schemes)
• AADHAAR Card (in all Scholarship Schemes)
• Himachali Bonafide Certificate (in all
Scholarship Schemes)
• Previous Year(s) Result Card from Matric
onwards (in all Scholarship Schemes)
• Latest Bank Statement of the Student's Bank
Account (in all Scholarship Schemes)
Certificates to be Verified with
Online Application
• Caste Certificate (in case of Caste / Category
based Scholarship Schemes only)
• Income Certificate issued by the Competent
Authority (Not below the rank of Tehsildar) (in
case of Income based Scholarship Schemes
only)
• I.R.D.P. / B.P.L. Certificate (in case of I.R.D.P. /
B.P.L. Scholarship Scheme only)
Certificates to be Verified with
Online Application
• Gap Year Affidavit, for Post Matric Scholarship
Scheme for SC / ST / OBC Students (in
Original) (in case of any break in Study)
• Fee Structure approved by the University /
Board / State Govt. / Centre Govt. (in case of
Post Matric Scholarship Scheme for SC / ST /
OBC Students, only)
• Fee Payment Receipts (in case of Post Matric
Scholarship Scheme for SC / ST / OBC
Students, only)
Certificates to be Verified with
Online Application
• Selection Letter (in case of selection of a
Student in IITs / IIMs / AIIMS)
• And all other relevant documents, as per the
requirements of the concerned scheme.
The Student’s Details to be verified
in Online Application
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Name, Father’s Name, Date of Birth, Gender
Scholarship Scheme
Category of the Student (SC/ST/OBC etc.)
Mobile Number and e Mail of the student
Present Institution, Course, Course year
Date of Admission into present study
Regular / Paid Seat
Hosteller / Day Scholar
The Student’s Details to be verified
in Online Application by the
Institutions
• Previous Institution, Course, Course year,
Marks Obtained
• Bank Account Details like Account Number,
IFSC Code
• Bank with internet banking or not
• Whether he is eligible for the scheme applied
or not
• Photograph is of same student or not
Role of Institutions in ePASS online
• To ensure all the eligible students for
scholarships to register in hpepass online
system
• To guide the students in registration with
correct details
• To help in scanning the certificates and to
upload to epass
• To guide the students in selecting the correct
scheme
Role of Institutions in ePASS online
• To help in creating the e-mails for the students
who do not posses so far
• To help in opening of bank accounts for each
scholarship applicants
• To enter the bank account number and IFSC
code/ Bank Branch correctly in epass
• To know the schemes eligible for their
institution
Role of Institutions after
Registrations by the student
• To login into http://hpepass.cgg.gov.in with
user id and password given to the Institution
• Check the college name display on the login
screen
• If not correct inform to the DHE or DDHE
• Check the Courses in Course and Course Year
List Boxes
Role of Institutions after
Registrations by the student
• If any course running in the college is missing
or any course not running in college is found
inform to DHE
• Check for the students details in the print view
• If the details are correct click on the check and
click on verify button to forward to DDHE (in
case of schools) or DHE in case of colleges
Role of Institutions after
Registrations by the student
• If any details are found to be wrong click on
Reject Button
• Select the reason for rejection from the list
box
• The reason to select is Bonafide Certificate
Not attached/Caste Certificate Not
Attached/Income Certificate Not attached or
Others
• The Rejected Applications will be forwarded
and will be available for editing at next level
Flow After Institute Verification
• All the Applications Forwarded by Schools (Pre
Matric) will be populated in Deputy Director,
Higher Education
• All the Applications Forwarded by Colleges
(Post Matric) will be populated in Director,
Higher Education Login
• All the physical applications of pre matric to
be handed over to DDHE along with the
certificates
Flow After Institute Verification
• The Applications forwarded by the schools are
verified online in epass portal by the
concerned DDHE
• The Applications forwarded by the colleges
are verified online in epass portal by the DHE
• The School Applications forwarded by the
concerned DDHE will be populated in DHE
login
Flow After Institute Verification
• The Applications populated in DHE login are
processed online for merit list generation
• As per the merit list prepared online (as per
the eligibility rules) the epass system makes
sanction of amount
• The release orders will be generated in the
system
• All Formats generated in epass system
Flow After Institute Verification
• After Release orders generation the print outs
are taken from the system
• The print outs are Proceedings, other
prescribed formats
• Bank File Generated as per the banks formats
• The details like student name, application
no.,bank account no., IFSC Code, amount etc.
are generated in epass for mailing to bank
• Bank will transfer the money to the bank
accounts
Flow After Institute Verification
• The Institutions should ensure the receive of
money by the students
• SMS will be students’ mobile for the payment
transferred by the bank
• Any discrepancies should be brought to DHE
immediately
• Ensure the amount of payment made
correctly and excess payments should be
intimated to DHE
• Ensure no student should get more than one
scholarships and no ineligible claims made
General Instructions
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Use Latest Fire Fox Browser
All Scanned images to be in .JPEG format only
Each scanned image to be less than 50 Kb size
Contact DHE for any clarifications
Display instructions on notice boards
Correct AADHAAR card of the student is
compulsory
• AADHAAR to be bank account seeded
Rejected Reasons
• Caste Certificate not attached.
• Bonafide Certificate not attached.
• Others(provision to enter the reason by
Institution Principal.)
Deputy Director Login
• Verifies the Institutions Candidates of Schools
which were forwarded by schools.
• He again verifies and forwards to Director,
Higher Education’s Login for sanctions.
• Fees will be automatically populated as
mentioned in the scholarship schemes.
Director’s Login
• Generates Merit List for Merit Scholarship
Schemes.
• Sanctions scholarship amount from the given
budgets.
• Generates Bank files in specified format to
send it to banks for the transfer of amounts.
• Generates Annexures (II & III), Office Orders
and Treasury Abstracts.
Thank you