Transcript PPT - CAaspp

CALPADS and the
Smarter Balanced
Spring 2014 Field Test
CALPADS/CBEDS/CDS
Operations Office
[email protected]
916-324-6738
Who Should Attend
LEA CAASPP Coordinators
Select individuals that will train peers
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Agenda
CALPADS & TIDE
Q&A
Wrap-Up
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CALPADS
& TIDE
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CALPADS to TIDE
Importance of CALPADS
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CALPADS is the sole source for student enrollment, demographic,
and program participation data for the student registration system
known as the Test Information Distribution Engine (TIDE).
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All updates must be made in CALPADS. LEAs cannot update
student demographic data in TIDE.
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Student accommodations and designated supports are not
collected in CALPADS.
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Student accommodations and supports cannot be uploaded by
the LEA until CALPADS data is available in TIDE. (e.g., new
enrollments must be uploaded to TIDE prior to accommodations
for the newly enrolled student.)
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Processing time from CALPADS to TIDE is within 48 hours.
CALPADS to TIDE
Data Loading Process
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CDE’s Nightly
Extract of student
level data from
CALPADS ODS and
uploads to TIDE.
Continues through
testing window
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Updating CALPADS
ODS Enrollment &
Demographic data
LEAs review TIDE,
verify data uploaded,
and submit
designated supports
and accommodations
to TIDE directly
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START
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TIDE’s automated
process determines
any updates,
deletes, and adds
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CALPADS to TIDE
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What is CALPADS sending to TIDE?
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CALPADS sends all open enrollments with Enrollment Status = 10
or 30, for Grades 3-8, 11, and select schools for Grades 9 & 10.
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Concurrent Enrollments (CCEs) – the record with the most recent
enrollment will be sent to TIDE.
Short Term enrollments: need to exit students
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The following slides will show a mapping from the Smarter
Balanced expected fields to the CALPADS field element that is
used to populate and/or derive the information.
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NOTE: Independently Testing Charters are NOT the same as
Independently Reporting Charters in CALPADS. Some charters
may be testing differently than how they report to CALPADS.
CALPADS to TIDE
Smarter Field
Element
CALPADS Field Element # & Name
*State
Abbreviation
2.39 - Residential Address State
Province Code
*Responsible
District Identifier
2.06 - Reporting LEA
*Responsible
School Identifier
2.07 - School of Attendance
*Last Or
Surname
2.13 - Student Legal Last Name
*First Name
2.11- Student Legal First Name
Middle Name
2.12-Student Legal Middle Name
*SSID
1.08-Statewide Student Identifier
*Confirmation
Code
2.11- Student Legal First Name
*Grade Level
When Assessed
2.32-Grade Level Code
CALPADS Business Rules (if any)
Independently Testing Charters will use
2.07 - School of Attendance for this field.
* These fields are a priority to begin testing, but all fields are required.
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CALPADS Data Fields (cont)
Smarter Field
Element
CALPADS Field Element # &
Name
Sex
2.19 - Student Gender Code
Hispanic or Latino
Ethnicity
2.24 through 2.25 - Student
Hispanic Ethnicity Indicator and
Student Missing Ethnicity Indicator
Uses the same CALPADS Business Logic
that aggregates these codes for federal
reporting purposes.
American Indian or
Alaska Native
2.26 through 2.30 - Student Race 1
Code Through Student Race 5
Code
Uses the same CALPADS Business Logic
that aggregates these codes for federal
reporting purposes.
Asian
2.26 through 2.30 - Student Race 1
Code Through Student Race 5
Code
Uses the same CALPADS Business Logic
that aggregates these codes for federal
reporting purposes.
Black or African
American
2.26 through 2.30 - Student Race 1
Code Through Student Race 5
Code
Uses the same CALPADS Business Logic
that aggregates these codes for federal
reporting purposes.
White
2.26 through 2.30 - Student Race 1
Code Through Student Race 5
Code
Uses the same CALPADS Business Logic
that aggregates these codes for federal
reporting purposes.
Native Hawaiian or
Other Pacific Islander
2.26 through 2.30 - Student Race 1
Code Through Student Race 5
Code
Uses the same CALPADS Business Logic
that aggregates these codes for federal
reporting purposes.
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CALPADS Business Rules (if any)
CALPADS Data Fields (cont)
Smarter Field
Element
CALPADS Field
Element # & Name
CALPADS Business Rules (if any)
Demographic
Race Two or
More Races
2.26 through 2.31 Student Race 1 Code
Through Student Race
5 Code and Race
Missing Indicator
Uses the same CALPADS Business Logic that aggregates these
codes for federal reporting purposes.
IDEA Indicator
3.13-Education
Program Code
See Code Set: Education Program
Value = 144
Limited
English
Proficiency
Status
2.41-English Language
Acquisition Status
Code
See Code Set English Language Acquisition Code Set
Value = EL (maps to Yes)
Section 504
Status
3.13-Education
Program Code
See Code Set: Education Program Code
Value = 101 (504 Accommodation Plan)
IDEA Indicator, Section 504 Status, and Primary Disability Code fields have no
validations against each other.
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CALPADS Data Fields (cont)
Smarter
Field
Element
CALPADS
Field Element
# & Name
CALPADS Business Rules (if any)
Economic
Disadvantage
Status
3.13 Education
Program Code
Source: Student Enrollment
Enrollment Status Code (Field 1.24) = 10 (Primary) or 30 (Short-term)
AND
Source: Student Information or Student Program
-Parent/Guardian Highest Education Level Code (Field 2.50) = 14 (Not a HS Graduate) from most recent SINF record based on effective date
OR
-Education Program Code (Field 3.13) is on or before 6/30/12 = 175 - Free or Reduced
Price Meal Program or Education Program Code (Field 3.13) is on or after 7/01/12 =
181 – Free Meal Program or 182 – Reduced-Price Meal Program
and
Education Program Membership Code (Field 3.14) = 1 or 3 (Eligible or Participating)
from most recent SPRG record within the current academic year (7/1/-6/30) based on
Education Program Membership Start Date
OR
-Primary Residence Category Code (Field 2.33)= 100, 110, 120, 130 or 210
(Homeless or Foster)
OR
-Education Program Code =(Field 3.13)= 135 (Title I Part C Migrant)
OR
-Direct Certification = S (SNAP), T (TANF), B (SNAP/TANF) or C (Certified)
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CALPADS Data Fields (cont)
Smarter Field
Element
CALPADS Field
Element # & Name
Language Code
2.23 - Primary
Language Code
English Language
Proficiency Level
N/A
Values 1 - 5 based on CELDT testing performance levels.
**NOTE** This data will not be sent until late in the testing
window. Null values will be submitted until then.
Migrant Status
3.13 -Education
Program Code
See Code Set: Education Program Code
Value = 135 (Migrant)
Limited English
Proficiency Entry
Date
2.42- English
Language Acquisition
Status Start Date
If English Language Acquisition Status = EL, then this field
will be populated with the English Language Acquisition
Start Date.
Limited English
Proficiency Exit
Date
2.42- English
Language Acquisition
Status Start Date
If English Language Acquisition Status = RFEP, then this
field will be populated with the English Language Acquisition
Start Date.
Primary Disability
Type
3.21-Primary Disability
Code
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CALPADS Business Rules (if any)
TIDE
View Student Information
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To search for existing student records, select the sub-tab [View
Students].
Select a district and school from the drop-down menu.
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Note: Users only have
access to students in
districts and schools with
which they are associated
in TIDE.
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TIDE
View Student Information
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Student demographic
data is read-only.
Changes must be
submitted to
CALPADS and will be
reflected within 48
hours.
Note: Economically
Disadvantaged Status is
not viewable by Test
Administrators
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TIDE
View Student or Export List of Students
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The search will result in a table similar to the one shown below.
Results may be sorted by selecting the column header above the
data.
To view a student’s record, select the [View] button for that record.
It may be helpful to export a list of students in order to verify the
correctness of their information and assist them in logging in to the
test.
TIDE - Accommodations
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CALPADS to TIDE
Designated Supports & Accommodations
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Both DCs and SCs are authorized to set designated supports and
accommodations for students.
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Two ways: one-by-one or upload file (using SSID to link)
Must be set prior to the test session
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Template for uploading both embedded and non-embedded
supports/accommodations.
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Set in system by content area.
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Accommodations can be set immediately prior to the student test.
Questions & Answers
Common Issues
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NPS School Missing
Charter testing status
Enrollment Status
“Everything in CALPADS is Correct!”
Deleting records
Update Timing
Questions & Answers
Issues/Questions
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What if IDEA Indicator, Section 504 Status, or
Primary Disability fields are blank but student
needs accommodations and/or designated
supports?
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These fields are not used in validations within the TIDE
system.
CALPADS submission deadline for these data occur
toward the end of the school year each year, typically
after the testing period is completed for most LEAs.
LEA CALPADS Administrators are able to update
CALPADS at all times and should consider updating
these data regularly before and during the testing
windows.
Wrap Up
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Additional Resources
CalTAC Support Desk
 http://californiatac.org
 [email protected]
 800-955-2954
CALPADS Support Desk
 http://www2.cde.ca.gov/calpadshelp/default.aspx
 [email protected]
 916-325-9210
CDE CAASPP Program Office
 http://www.cde.ca.gov/ta/tg/ca/
 [email protected]
 916-445-8765
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Wrap-UP
Questions
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Comments?