Transcript Cohort Graduation Rate PPT

Cohort Graduation
Rate
April 16, 2014
www.education.state.pa.us >
Cohort Graduation Rate
The Basics:
• Educating Local Education Agencies submits data to PIMS
(Student Template).
• Students are placed in a cohort based on 9th grade entry
year (9th grade entry year remains consistent, even if
student is retained in grade).
• Educating Local Education Agencies need to check Cognos
Reports, which include only students they reported (PreAttribution Reports). Be sure to check Students
Unaccounted For report to identify possible issues.
www.education.state.pa.us >
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Cohort Graduation Rate
The Basics (cont.):
• PDE applies attribution rules…students are attributed to
“responsible” Local Education Agency...Post-Attribution file is
sent to Data Recognition Corporation (DRC). It is not
possible to change PIMS data once attribution is
applied and file is sent to DRC.
• Data Recognition Corporation Graduation Attribution
Window…Local Education Agencies can see students
attributed to them, as well as students they reported…LEAs
reattribute students, as necessary.
• Data Recognition Corporation provides Post-Attribution file to
PDE. This file is used to calculate cohort graduation rates.
www.education.state.pa.us >
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Cohort Graduation Rate
Grade 9 Entry Date:
• Places student in cohort…First time grade 9 entry year
remains consistent once entered.
• Doesn’t change if student is retained in a grade or transfers
to another Local Education Agency.
• Errors must be corrected in the Student Template in year
data was entered, not the current year.
• If a student has multiple grade 9 entry dates (entered in
different years or single year by multiple LEAs) student will
be included in multiple cohorts…Check Students Reported
Elsewhere report to identify possible issues.
www.education.state.pa.us >
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Cohort Graduation Rate
Data:
• Student Template (Must populate three fields)
o Graduation Status Code.
o Post-Graduation Activity.
o Diploma Type.
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Cohort Graduation Process
Data (cont.):
• Attribution…How is a student removed from your cohort?
o Graduates and Dropouts will always remain.
o Attributed to State only.
-
Student takes PASA vs. PSSA (any year of cohort).
Foreign Exchange Student (any year of cohort).
Homeless (final year of cohort).
Court or Agency Placed (final year of cohort).
Institutionalized (final year of cohort).
o Transfers out.
- Student moves to receiving LEA (any year of cohort).
www.education.state.pa.us >
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Cohort Graduation Process
Data (cont.):
• Graduates and Dropouts…Current year data.
o Current Year Graduates.
- Current year graduates…cohort doesn’t matter.
- Students who complete graduation requirements and
receive a regular high school diploma should be reported.
- No “rate” calculated.
o Dropouts.
- Current year dropouts in grades 7-12.
- Dropout rate calculated (count of dropouts in grades 7-12 /
October 1 enrollments in grades 7-12).
www.education.state.pa.us >
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Cohort Graduation Rate
Data (cont.):
• Graduates and Dropouts…Current year data (cont.).
o Cohort Graduation Rate.
- On-time graduates… (4 years) from specific 9th grade cohort.
- Rate calculation: count of on-time graduates / 9th grade cohort.
o Student “Counts” (For graduates, dropouts or remain-in cohort).
- “Count” based on last Local Education Agency of enrollment.
- Student does not need to be in the Local Education Agency
for four years
- If you don’t know where the student went, they must be
reported as a dropout.
www.education.state.pa.us >
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Cohort Graduation Process
Data Quality Checks:
• All normal Student Template checks apply.
• File Manager:
o Student not in grade 9-12 and Grade 09 - Entry Date is
populated.
o Graduate missing Diploma Type – Populated field 65
Graduation Status Code with a G, but field 91 diploma
type is not populated.
o Diploma Type Code but Graduation Status not G –
Populated field 91 diploma type with a valid value, but
field 65 Graduation Status Code is not populated with a
G.
www.education.state.pa.us >
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Cohort Graduation Rate
Data Quality Checks:
• File Manager (cont.):
o Grad/Drop but no Post-Grad Activity – Populated field
65 Graduation Status Code with a valid Grad or Drop
Code, but did not populate field 66 Post Grad Activity
with a valid code.
o Graduate but Invalid Post-Grad Activity – Populated
field 65 Graduation Status Code with a G, but field 66
Post-Grad Activity is not a valid code for a graduate.
o Dropout but Invalid Post-Grad Activity – Populated field
65 with a valid Dropout Code, but field 66 Post-Grad
Activity does not have a valid code for dropouts.
www.education.state.pa.us >
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Cohort Graduation Rate
Data Quality Checks:
• File Manager (cont.):
o Post-Grad Activity = 997, Spec Ed must have IEP –
Populated field 66 Post-Grad Activity with
997(Independent Living), but field 38 Special Education
is reported as N.
o Foreign exchange student Graduation Status <> G –
Populated field 73 Foreign Exchange with Y and
populated field 65 Graduation Status Code with a G.
• Batch Manager:
o Student reported as a graduate in previous school year.
www.education.state.pa.us >
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Cohort Graduation Rate
Data Quality Reports:
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Bad Grade 9 Entry Dates
Questionable Grade 9 Entry Dates
Change in Grade 9 Entry Date
Transfer Students’ Grade 9 Entry Dates
Students Who May Be Considered Dropouts
Dropouts Reported Elsewhere
Cohort Graduation Rate without Attribution*
Cohort List without Attribution
* Hidden when file is sent to DRC
www.education.state.pa.us >
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Cohort Graduation Rate
Data Quality Reports Location:
Public Folders  eScholar Framework for CognosProduction  Graduation and Dropout Reports  Data Quality
Reports  Cohort Reports
www.education.state.pa.us >
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Cohort Graduation Rate
For more information on the Cohort Graduation Rate,
please visit PDE’s website at:
http://www.education.state.pa.us/portal/server.pt/community
/pennsylvania_department_of_education/7237/info/757639
The mission of the department is to academically prepare children and adults
to succeed as productive citizens. The department seeks to ensure that the
technical support, resources and opportunities are in place for all students,
whether children or adults, to receive a high quality education.
www.education.state.pa.us >
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