Transcript Locked Print Setup & Use for Ricoh MFP

Locked Print Setup & Use for Ricoh MFP
Based on a Ricoh document:
cheet sheet for locked print.doc
Screen shots are for Windows XP.
Paul Mullins
• The Locked Print function allows a user to enter a password for his
or her print job when sending documents to a remote printer. Locked
Print processes (stores) the print job at the MultiFunction Printer
(MFP), but does not print it until the user arrives at the machine and
enters the required print job password.
•
Locked Print is useful when printing documents of a sensitive
nature to shared printers (password matters). It is also a convenient
feature that prevents a colleague from inadvertently picking up your
print out mixed with their material (password doesn’t matter).
•
The downside – print jobs that you do not “manually” release to be
printed will remain in the printer’s memory. Ricoh service people will
not know your password and cannot remove old print jobs. Hence,
our Ricoh representative suggested that everyone simply use “123”
as his or her password. This works as long as you don't care that a
colleague (or student "in the know") could print the document.
Setup 1: Access installed printers
Setup 2: Right-click on the Ricoh MFP
This is probably your default printer. (It won’t be AT276-1)
The name was given in the instructions for connecting your
printer to the new Ricoh MFP.
Setup 2a: Select Properties
Setup 3: Select Printing Preferences
Setup 4: Using the drop-down menu for Job Type,
Select Locked Print
Setup 4a: Select Details
Setup 5: Create a user ID
I used my initials: pmm
Setup 5a: Create a Password
The Ricoh rep suggested 123. As you can see there is no way to
recover it if you forget. This provides limited confidentiality, since
everyone would know your password.
Printing 1: This is the normal state for the MFP
Select the physical Printer button
Printing 2: Select the onScreen Print Jobs button
Print Jobs
Print 3: Ricoh suggests simply selecting the jobs to print
from the list shown on screen (touch each), then select
Print (grayed out in image shown). Skip to step 6. –OR–
jobs for User ID
print
Printing 3: Select the onScreen Jobs Per User ID button
Print 4: Jobs Per User ID causes a list of IDs to be shown
Select your user ID on screen
Print 5: Select the onScreen Print All Jobs
Print 6: Use the numeric keypad to enter your password
This is the password you set in the Details box earlier.
Print 7: Select OK, then Yes
Print 8: If you’re nice, select the physical Copy button to
return the MFP to its original copier state