Transcript PowerPoint I

Microsoft PowerPoint
Level One
Presented by
Merrilee Shopland
Media Graphics Specialist
Professional Development & Evaluation Programs
Goal of Workshop
 Introduce
the functions and tools of
PowerPoint and have you produce:


One presentation using the AutoContent
Wizard
One presentation using a Design
Template
What is PowerPoint?
A
presentation graphics application
•Handles Text
•Outlining
•Drawing tools
•Graphing tools
•Insert Clip Art, Photos, Video or
Audio (from PowerPoint or from
other graphics programs)
What you can make with
PowerPoint
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Presentations
Slides
Overheads
Handouts
Speaker's Notes
Outlines
Website
Graphics
What participants should know:
 Click
left button
 Click right button for Shortcut Menus
 Center button not used
 Double-click activates an “open” or
“select” command
 “Dragging” an object repositions an
object or selects several objects
Major Elements of the
PowerPoint Window

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Menu Bar
Toolbars
Status bar
Scroll
bars
Work area
PowerPoint Views
1.
2.
3.
4.
Normal View
Outline View
Slide Sorter View
Slide Show View
Commands
 Commands
are grouped in Menus
 Some commands perform actions
immediately; others display a dialog box
that allows you to select options
 Shortcut Menus are activated when you
point to an object, click right mouse
button.

(To cancel: click outside menu box or hit ESC
button - top left keyboard button.)
When Opening PowerPoint
Four Choices

1.
2.
3.
4.
AutoContent Wizard - Quick & Easy
Prompts
Design Template - Let’s you choose from
pre-designed templates
Blank Presentation – No predefined colors
or graphics
An Existing Presentation – Once you’ve
completed a PowerPoint presentation it will
appear in the scroll box.
Using Wizards
PowerPoint allows beginning users to
make presentations quickly and easily
using a guided approach - called Wizards.
Just answer questions as they appear.
Use AutoContent Wizard to
create a presentation.

Go up to the File Menu and Select “New”

Select AutoContent Wizard option

Wizard will prompt you to

make a title slide

choose a presentation category

with suggestions

Type in your ideas over sample text in outline

Switch to Slide View to see your slides
Refine your presentation
 You
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can edit your text in Outline View
rearrange slides,
move quickly to a particular slide,
get an overview of the entire presentation
Views
Refine your presentation
text colors, sizes in
Normal View –
 Change


use clicking and dragging to select text
blocks or sections
click buttons on Tool Bar for selecting
colors & alternate font sizes.
Views
Refine your presentation
 Change
order of slide
presentation and transitions in
Slide Sorter View


use clicking and dragging to select slides
and drag groups to different orders
Double-click on a slide in Slide Sorter View
to immediately view it in Slide View.
Views
Refine your presentation
 Special Effects:
 Add graphics, video, or sound by going to the
“Insert” menu on the Toobar
 Add Slide Transitions by right clicking on the
mouse (Make sure text box is not selected).
 Alter your slide layout or design by right
clicking on the mouse
Preview your presentation
on-screen
 Click
"Slide Show" button at bottom
 Click Mouse button to advance manually
(arrow buttons on keyboard also work).
 Push "ESC" button to exit to view selected
The Drawing Tools
The Drawing Toolbar allows you to
draw and manipulate:
•Lines, Shapes, Arrows, etc
•Insert Pictures, Charts, Graphs, Clip Art,
and WordArt
•Apply color
•Add a 3rd Dimension
Creating a New Presentation
1. Go to the “File” Menu and click “New”
2. Choose “Design Templates” on Task
Pane located on the right side of the
page
3. Right Click on “Slide Layout” & choose a
title slide from option on the Task Pane
Creating a New Presentation
 Click
into the place holder on top of “Click
to add title” and enter the title of your talk
 On the Menu bar, select Insert and click
New Slide. Type what you want to say.
 Repeat this process until your presentation
is finished.
Inserting Text
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Click on the outline tab
Click the slide icon you want the outline text to
appear after.
On the Insert menu, click “Slides from
Outline.”
Go to the folder where you've stored the
document whose text you want to use.
Double-click the document to insert the text. ( I
found .rtf format worked better than .doc)
Inserting Graphics
 On
the Drawing toolbar, click Insert
Picture From File.
 Locate the folder that contains the picture
that you want to insert, then click the
picture file.
 Do one of the following:
 To embed the picture, click Insert.
Inserting Audio or Video
 On
the Insert menu, point to Movies and
Sounds, and then do one of the following:
Either click on Sound From File or Movie
From File
 Click Sound from File, locate the folder
that contains the file, and then double-click
the file you want.
Save Your Document
 On
the Menu bar select “File” and select
“Save” in the dialog box.

Any PowerPoint presentation will have the
extension of .ppt on the end of the name.
You Can Print

Slides
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Speaker Notes
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Prints one slide per page with notes
Handouts
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Use transparency to make Overheads
These are miniature versions of the slides
Choose how many miniature slides per page when
you go to print.
Outline
You can print in grayscale, color or black and white
Contact Info
Merrilee Shopland
HBC, Bldg. A, 606.2
223-7885
[email protected]