Transcript "Real Student Data in Real Time"

Real Student Data in Real Time
Austin Community College’s
The Information Portal System (TIPS)
https://www.youtube.com/watch
?v=hM5cj8OZZhk
Objectives:
• Provide a key for finding a treasure trove
of student data
• Provide clues about potential “booby
traps” in using student data
• Unlock the mystery of the data warehouse
tool called TIPS
• Encourage further data exploration
What is TIPS?
• TIPS is a reporting tool that is:
– Menu-driven
– Allows customized reports on
• Enrollments
• Students
• Courses
– Allows you to view reports
• On screen
• Download most reports in Excel format
• Download some reports in PDF format
What is TIPS?
• Data in TIPS come from a variety of sources,
including:
– ACC Student Systems (Datatel)
– National Student Clearinghouse (transfer data)
– Future sources:
• Surveys (CCSSE, SENSE, Noel-Levitz)
• Workforce data
• Internet Explorer is recommended for best
results.
What’s in TIPS?
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Course Progression Reports
Dashboards/Snapshots
Enrollment Data Reports
Graduation Data Reports
Heat Maps
Student Profile Reports
Transfer Data Reports
Student Listing Report
Student Listing Report
• Select students by various criteria
• Select timing of data (1st day, census day, end
of term, current, or real-time)
• Select fields to output
• Select format for the output
– On screen
– In Excel format
www.austincc.edu/tips
WEBSITE
www.austincc.edu/tips
TIPS DEMO
Allows users to report on grade distribution within the college, dean
area, departmental, and course levels.
GRADE DATA REPORTS
EXERCISE #1:
Compare the success rates in Spring 2012 and
Spring 2013 for PSYC 2301. Was there a
significant difference?
(hint: use the Grade Distribution Summary
Report)
Your results should
look something like
this (there may be
summary tables
before this table).
Allows users to report on withdrawal rates, withdrawal reason
frequencies, and week by week withdrawal timelines.
WITHDRAWAL DATA REPORTS
EXERCISE #2:
• In Fall 2013, what was the most prevalent
withdrawal reason given for SPAN 1511?
How many students listed that reason?
Your results should
look something like
this (there may be
summary tables
before this table).
Allows users to report on student performance across courses taken in a
specified sequential order.
COURSE DATA REPORTS
EXERCISE #3:
• Run a course progression report for ENGL
1301 Fall 2013 to PSYC 2301 Spring 2014.
Based on this course progression data, what
percentage of students who received a
successful grade (A, B or C) in ENGL 1301
received a successful grade (A,B, or C) in PSYC
2301?
Your results should
look something like
this (there may be
summary tables
before this table).
Gives a quick visual look at the selected data using a color gradient to
target areas of concern.
HEAT MAPS
EXERCISE #4:
• Which course in the Computer Science
Department had the highest percentage of
non-successful Distance Learning students for
Fall 2013?
Your results should
look something like
this (there may be
summary tables
before this table).
Allows users to follow a cohort of first time in college (FTIC)
students to their first degree/certificate completion.
GRADUATIONS/COMPLETIONS
EXERCISE #5:
• For the Fall 2006 FTIC cohort, what cumulative
percentage of Females graduated with an AS
by year 5?
Your results should
look something like
this (there may be
summary tables
before this table).