Transcript PowerPoint Slides

Electronic Submission:
Update and Lessons Learned
July ORA Third Tuesday
July 15, 2008
Update
• PureEdge – Still used for most
packages; will not work with Vista
operating system or Macs (except PCcompatible Macs)
• Adobe – Used for some packages; be
sure to use correct version (check
grants.gov web site for latest info)
Agency Plans - NIH
• Plans to post bulk of Adobe forms in December
• Planned submission dates and mechanisms:
– February 12, 2009 - Research Career Development (all
Ks except K12)
April 8, 2009 - Individual National Research Service
Awards (F)
September 25, 2009 - Institutional National Research
Service Awards and Other Training Grants (T, D), D43,
D71/U2R and K12
• http://grants.nih.gov/grants/guide/notice-files/NOTOD-08-073.html
Agency Plans - Army
• Posted an estimated transition to
Adobe of June 30, 2008, but . . . .
• Pre-applications/LOIs via Army web
site; full applications via grants.gov
• e-receipt FAQs:
https://cdmrp.org/FAQ/#grants_q4
Agency Plans - NSF
• So far, few opportunities require
submission via grants.gov; although
they may be posted on grants.gov.
• Most NSF applications are submitted
via NSF FastLane; paper copies of
color graphics may be sent later.
• Contact ORA for FastLane registration.
• https://www.fastlane.nsf.gov/GGHelp/w
ebhelp/grants/grants_gov.htm
Agency Plans - HRSA
• Apply through grants.gov
• Complete application in HRSA EHB
system
• http://www.hrsa.gov/grants/electronics
ubmission.htm
Lessons Learned
• Instructions – Agency and Opportunity
Variations
• Using Old Packages – not recommended
• Time Line – Why the Early Bird gets at least
a shot at the worm and the Late Submission
may not get in at all; best plans may be
delayed due to personnel absences or
unexpected illness or technical problems.
Lessons Learned
• Proofreading
• Consistency throughout application (e.g.,
budget/justification, role on project)
• Correct spelling of “principal investigator”
• Ignoring areas that are not applicable
• Supporting documents (including
collaboration letters; subaward letters)
Lessons Learned
• Prior approval of cost-share/match
(department, college, F&O)
• PI Assurance Form for NIH – required
• Route sheet signed by all
departments/colleges
• Calendar months vs. % effort on
SF424 applications
Lessons Learned
• Army 48-hour advance deadline; ORA
5-working day deadline
• Grants.gov guarantee to get
application to agency w/i 48 hours
• Warnings vs. Errors in NIH
• Other agencies – no feedback on
errors
Lessons Learned
• ORA will provide training to
departments/groups, individuals upon
request.
• Let ORA know when you are
submitting a proposal, when it is due,
any special guidelines.
Lessons Learned
•
Expect long hold times on help desks at NIH and grants.gov on submission deadlines.
ORA Contacts
• Office of Research Administration
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910 Madison, Suite 823
Memphis, TN 38163
901 448-5587/ fax 901 448-7600
[email protected]
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Ginny – x1668 [email protected]
Connie – x 4188 [email protected]
Debbie – x4823 [email protected]
Rosa – x5587 – [email protected]