Transcript Temporary University Staff (LTE) Time Entry

University Staff Temporary (LTE)
Time Sheet Instructions
University Staff Temporary (LTE)
Instructions
• How to log on to My UW-System
(Employee Portal)
– From UW-Platteville’s homepage, you can click on ‘Faculty
and Staff’, then under ‘Quick Links’, click on My UW System
(employee portal)
or….
– Click on ‘Shortcuts’, go to ‘A to Z Index’, click on ‘M’, then
select ‘My UW System (Employee Portal)’
– Select ‘UW-Platteville’ as your Organization, click ‘Go’
– Enter ‘NetID’ and ‘Password’, this will be the same log-in
information as your email.
University Staff Temporary (LTE)
Instructions
• This is what My UW System looks like:
University Staff Temporary (LTE)
Instructions
How do I fill out my time sheet?
Go to the Time and Absence section in My UW System and click on
“Timesheet”.
University Staff Temporary (LTE)
Instructions
BEST PRACTICES FOR TIMESHEET ENTRY
1.) Please report time in Quarter Hours ONLY:
2.) Please enter time in standard time entry or convert and enter in 24 Hour / Military time
Time of Day:
7:15AM
3:00PM
4:45PM
11:45AM
Standard Time Entry
7:15AM
3PM
4:45P
11:45AM
24 Hour Clock Entry / Military Time Entry
0715
1500
1645
1145
 Quick Tip for entering in military time: for any times from 1:00PM-11:00PM, just add 12 to the time.
Examples: 1pm + 12 = 1300, 2pm + 12 =14. For standard hours you will need to enter the AM and PM
indicators (see in examples in chart above).
University Staff Temporary (LTE)
Instructions
Here is what your timesheet will look like.
Enter your IN and OUT times and then click on the ‘Submit’ button at the
bottom. Once you click on the ‘Submit’ button, you can verify the amount
of hours that you worked that day in the ‘Punch Total’ column.
University Staff Temporary (LTE) Instructions
COMMON TIMEHSEET SENARIOS
How to enter time with a lunch:
How to enter time without a lunch:
Same entry method whenever you just have 1 IN and 1 OUT per line.
What if you come back to work later that same day and do not take a break
to add on to the hours worked or to make up hours? Scroll all the over to
the right and click on the + button. Then enter the extra hours.
University Staff Temporary (LTE) Instructions
COMMON TIMEHSEET SENARIOS
How to enter an overnight shift:
If your shift ends on a Thursday morning and you come in again on Thursday
night, you would add a row by clicking on the “+” symbol on the far right
hand side of the screen. Always enter your break times on the day they
actually land on (see picture below):
University Staff Temporary (LTE) Instructions
If ‘IN’ and ‘OUT’ boxes are grayed out:
Click on the ‘View By’ down arrow and select ‘Day’ instead of ‘Time Period’.
Then click on the calendar and select what day you want to enter hours for,
then click on refresh.
It will then look like the below. Enter your IN and OUTs for that day then
submit. You will have to do the whole pay period this way. Next pay
period, it will look normal.
University Staff Temporary (LTE) Instructions
LEGAL HOLIDAY SCENARIOS
When it’s a legal holiday, how do I enter my time for that day?
Worked Full Day— This will pay them for working 8 hours of Holiday Pay.
Worked Partial Day— This will pay them for working 5 hours of Holiday Pay.
University Staff Temporary (LTE) Instructions
How can I tell if my supervisor has approved by timesheet?
• From the menu to the left, under ‘Self Service’ click on ‘Time
Reporting’.
• Once there click on ‘View Time’.
University Staff Temporary (LTE) Instructions
Then click on ‘Payable Time Detail’.
Here will see what status your timesheet is in.
•
•
•
•‘Needs Approval’ means that your supervisor has not approved that time.
‘Approved’ means that your supervisor has approved that time. ‘Taken by
Payroll’ means that it has been approved and has gone to the payroll office to
process.
•Please be sure to notify your supervisor if you change any previously submitted
times, because they will have to approve the changes.
•Logout of HRS and close all browser windows especially when using a shared
computer. If you are using a lab computer, be sure to take the same steps in
addition to logging off the computer completely.
University Staff Temporary (LTE) Instructions
Earning Statements:
Earning Statements can be found on the employee portal under the
‘Payroll Information Section’.
Payment is received on the second Thursday following the end of a
pay period. Once in a while it may be a different day due to holidays.
Bi-Weekly Payroll Schedule can be found on the Human Resources
web site, click on Employee Self Service, then select University
Employee Self Service.
Questions