Transcript Third Literary Anthology Meeting

Literary Anthology
Coordinator’s Meeting
Socorro Independent School
March 24, 2016
EDC Conference Room
4:30-5:30 p.m.
AGENDA
•
•
•
•
•
•
Welcome
Pulse Check: Part Deux
Entry Submission
Contest Day
Author’s Luncheon
Q and A
Roles and Responsibilities
Check Off/Update
By now, you should have…
 informed teachers of the different components
within each genre.
 provided exemplars of published authors and
other students of each genre (if requested).
 Note: a sample of the entire anthology is posted on
the literary anthology website—teachers may see
examples in the anthology for each genre and grade
Roles and Responsibilities
Check Off/Update
By now, you should have…
 informed teachers of the different components within
each genre.
 provided exemplars of published authors and other
students of each genre (if requested).
 started collecting entries (each campus will be
expected to submit two of their best entries per genre
(see charts), totaling 60 for elementary schools, 36 for
middle schools, and 40 for high schools.
Roles and Responsibilities
Check Off/Update
By now, you should have also…
 started developing a judging system to select the top 2
entries from each genre.
 be making sure that entries are being typed (each entry
is typed in Verdana font, size 12 and the title is size
14).
 be making sure that each entry has a cover sheet (entry
form) that provides a naming convention. Entries may
NOT have a student’s name or school name on it
anywhere.
Roles and Responsibilities
Check Off/Update
Finally...
 recruit 3-5 judges for the spring judging.
SISD Literary Anthology Site
• Log on to MYSISD:
– Staff Net
– Departments
– Curriculum & Instruction
– Literary Anthology
Roles and Responsibilities
In Progress…
Remember, you need to…
 Collect the optimum number of quality
entries. Each campus will be excepted to
submit two of their best entries per genre
(see chart), totaling 60 for elementary, 36
for middle schools and 40 for high schools.
Pulse Check
Part 2 
So…how’s it going with
the collection of entries?
2015-2016 Genres
Real/
Imaginative/
Engaging
Stories
Poetry
K
√
√
1
√
2
Letters
Persuasive
Essay
Personal
Narratives
Script
√
X
X
X
X
√
√
√
X
X
X
√
√
√
√
√
X
X
3
√
√
√
√
√
√
X
4
√
√
√
√
√
√
X
5
√
√
√
√
√
√
X
6
√
√
√
√
√
√
X
7
√
√
√
√
√
√
X
8
√
√
√
√
√
√
X
HS
√
√
√
X
√
X
√
Engaging
Stories
Essays
To inform
To explain
Analytical
Essays
Argumentative
Essays
Campus : ____________________ Coordinator: __________________ Date: _____________
Entry Expectations
Elementary Genres
Real/
Imaginative
Stories
K.14A
1.18A
2.18A
3.18A
4.16A
5.16A
Poetry
K.14B
1.18B
2.18B
3.18B
4.16B
5.16B
Essays
K.15A
1.19A
2.19A
3.20A
4.18A
5.18A
Letters
1.19B
2.19B
3.20B
4.18B
5.18B
Persuasive
Essays
2.20A
3.21A
4.19A
5.19A
Personal
Narratives
3.19A
4.17A
5.17A
Kinder
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
First
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
Second
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
Third
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
Fourth
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
Fifth
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
Total Number of Expected Entries is 60
Campus : ____________________ Coordinator: __________________ Date: _____________
Entry Expectations
Middle School Genres
Personal
Narratives
6.16A
7.16A
8.16A
Poetry
6.15B
7.15B
8.15B
Essay
Inform/
Explain
6.17A
7.17A
8.17A
Persuasive
Essays
6.18A
7.18A
8.18A
Letters
6.17B
7.17B
8.17B
Imaginative
Stories
6.15A
7.15A
8.15A
Sixth
1. ____
2. ____
1. ____
2. ____
1. ____
2. ____
1. ____
2. ____
1. ____
2. ____
1. ____
2. ____
Seventh
1. ____
2. ____
1. ____
2. ____
1. ____
2. ____
1. ____
2. ____
1. ____
2. ____
1. ____
2. ____
Eighth
1. ____
2. ____
1. ____
2. ____
1. ____
2. ____
1. ____
2. ____
1. ____
2. ____
1. ____
2. ____
Total Number of Expected Entries is 36
Campus : ____________________ Coordinator: __________________ Date: _____________
Entry Expectations
High School Genres
Poetry
E1.14B
E2.14B
E3.14B
E4.14B
Analytical
Essays
E1.15A
E2.15A
E3.15A
E4.15A
Argumentative
English I
1. ______
2. ______
1. ______
2. ______
English II
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
English III
English IV
Engaging Stories
E1.14A
E2.14A
E3.14A
E4.14A
Script
E1.14C
E2.14C
E3.14C
E4.14C
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
1. ______
2. ______
Essays
E1.16 A-E
E2.16 A-F
E3.16 A-F
E4.16 A-G
Total Number of Expected Entries is 40.
Entry Submission
Submitting Entries
• Date/Time: March 31, 2016 from 3:00 – 5:00 p.m.
• Location: DSC, Second Floor, Instructional
Services
• Reminders…
– Organize all your entries
– Check signatures on entry forms
– Check your flash drive for entries and tracking sheet
• Area will be set-up for your to review your
submissions one last time
• Email reminder will be sent out
Checklist for Printed Copies
Campus: ___________________________________________ Campus Coordinator: ____________________________________
Before submitting your entries, please do the following:
Task
 Ensure Eligibility
Make COPIES of your entries for judging and ensure the following:
ENTRY FORM
Each entry must include a fully completed entry form
Do not staple the form to the entry
ENTRY
Each entry must be formatted as follows:
Title: Verdana, Size 14, bolded
Body of work: Verdana, size 12, double spaced
NO identifying information (such as name, school, etc. )
See example
 Printed copy of Excel Spreadsheet
 Judges form stapled to the back of every entry—back-to-back—and remember
that you will staple it in the center, one staple only
Campus Coordinator
Initials
District Verifier
Initials/Date
Checklist for Flash Drive
Campus: ___________________________________________ Campus Coordinator: ____________________________________
Before submitting your entries on April 11, please do the following:
Task
Save your entries on the FLASH DRIVE that was provided
The flash drive will include the following:
1 folder per genre
In each folder, you should have the entries with the correct
naming convention
Naming Convention of each entry should be accurate (under what
name is should be saved)
Entries should be saved in the appropriate file folder
The saved copy WILL contain the student’s identifying information
Name/Grade level
Teacher Name
School Name
Refer to Appendix F for an example—please note how the name,
grade, campus, teacher, etc. have been formatted
Excel Spreadsheet
Saved on flash drive in a folder
Campus Coordinator
Initials
District Verifier
Initials/Date
2015-2016
2013-2014 school year
flash drive
Format Agreement
• Make sure each entry is typed in
Verdana font, size 12 and the title is
size 14.
• Each entry needs to be double
spaced.
• Bold the title and the info on
bottom of entry, centered
Page Limit
As per the rubrics posted on the literary
anthology site…
• Story
– Middle School = 6 pages
– High School = 10 pages
• Script
– High School = 20 pages
• The printed copy WILL NOT contain any
of the student’s identifying information
• So, to identify the student, you will
paper clip the entry form to the printed
copy.
• The entry form will include the genre,
school code, genre code,
entry number, etc.
• The saved copy WILL contain the
student’s identifying information
• The flash drive is used for the publication
of the anthology.
• Each submission is saved on the flash
drive using the code that is on the
judging form...so that it can be matched
back to the work.
• When the coordinator opens the Word
file, he/she will find the completed entry
with all the information.
Bold Title
Flash
Drive
Sample
As coordinators,
please ensure
that work is not
plagiarized.
Please…
do not turn
in any slips
that do not
have all
three
signatures
Entry
Entry Form
(paper clipped to
entry)
(no name, no campus, no
grade, etc.; for entries with
multiple pages, staple in the
center, no corner stapling; no
half sheets either —paper
needs to be 8 ½ x 11)
Judging Form
(stapled to back of
entry; back-to-back
with entry; staple in
the center)
Coding
Genre
Personal
Narrative
Entry
#
Grade Level
5th
Campus
Code
(Horizon
Heights)
Excel Tracking Sheet
Flash Drives
• One folder for each grade????
• In each folder is a folder for each
genre
• Once you open your flash
drive, you should see the
folders organized by grade
level (6-8 for middle school
and 9-12 for high school).
• You will also see a folder
where you will save your
tracking sheet—once you
receive it via email.
You will then see a
folder per genre for the
grade level.
Reminder
• All entries are due on March
the DSC.
31, 2016 at
District Contest Day
District Contest Day
• Date: April 9, 2016
• Time/Location: 8:00 – 3:00 p.m.
• Breakfast for judges
– Option: $10.00 per coordinator and have it catered
– Money may be turned in when you turn in your entries
• Lunch for judges
– Pending approval from our sponsors TSTA
• Each one of us will have a task to do that day (like last year, it
will be emailed to you)
Judges
• Each Anthology Coordinator is
responsible for bringing in 3-5 judges
for the spring judging
• Submit names to Leslie Goldmann
[email protected]
Please have names in before March 26
Stations
Give us some ideas! 
• Team up with the coordinators that were in
your station last year (list on next slides)
• Review the tasks in your station, as well as the
materials you had
• On the sheet provided, please give us your
recommendations for improving the station
• When you’re done, please turn the sheet in to
one of the district coordinators
Here is a reminder of the
stations
from last year….
WELCOME TABLE—LOCATION: ENTRANCE TO DSC
Station
Welcome Judges
Tasks





Welcome Coordinators





Greeter



Sign-in
Badges
Give judges their packet
Direct judges to Rooms C/D for
their assignment and continental
breakfast
At 9:00 a.m. head to your other
assigned station and take the
items from the sign-in table to
the Operations Room
Sign-in
Badges
Remind coordinators about their
stations
Direct them to Rooms C/D for
breakfast and welcome
At 8:30 a.m. head to your other
assigned station and take the
items from the sign-in table to
the Operation Room
Direct judges to Rooms C and D
Please stand by Board Room
At 8:30 head to your next station
Coordinator
1. Kim Henry
2. Bonnie Sherrod
3. Melissa Rueda
1.
Rebecca Carrillo
1. E. Nicole Wilson
Please keep all entries in their folders as they move from station to station.
Station
Tasks
Station 1
Plagiarism

Station 2
Signatures on Entry
Form/Permission
Slips


Materials at station: laptop, power 
strip, flash drive with digital slip
on it


Materials at the station: Tracking
Forms, paper clips, Post-it Notes
®
Station 3
Copiers
(located in Research office area)
Materials at the station: stapler and
staple remover, envelope for entries by
genre/grade





Coordinator
Check entry for plagiarism by checking on
internet (type in title, first couple of
sentences/lines of piece)
Once cleared, it moves on to Station 2
Evidence of plagiarism needs to be reported
to district coordinators immediately and
noted on the digital slip (load the document
from the flash drive on the desktop of the
laptop and at the end of the day, load
everything back on the flash drive)
1. Michael McLaughlin
2. Judy Armendariz
3. Rebecca Kraft Johnson
Using the Tracking Form, check
entry/permission forms for author, teacher,
and parent signatures
Pull out forms of winners and clip it to the
entry form
Using a Post-it Note ®, flag those with
missing signatures and report to district
coordinators
1. Shelly Barr
2. Lynn Hardiman
Make copies of entries
Re-staple the originals together
Staple the copy to the entry form in front
of the selection
Original will move on to the next station
Copy is for editing—take to editing station
1.
2.
3.
4.
Jacobed Luevano
Virginia Carrillo
Fernando Hernandez
Caley Morales
Station 4
Name check
Materials at this station: 2 copies
of Excel sheets, 3 hole puncher, 2
binders, Tracking Forms; list of
campuses with campus codes
Station 5
Data Input

Use the Tracking Form to verify the name on
the entry form
1.
2.

From the external drive load the Excel
spreadsheet you will be using
Enter the district winners on the District
Winners Excel Spreadsheet
Save as you enter data
Refer to the Tracking Form if ncessary
K-2: Mary Jane Webb & Luz Arellano
3-4: Rosa Duran & Elisa Beard
5-6: Esther Rodriguez & E. Nicole Wilson
7-8: Rosa Talavera & Melissa Rueda
9-10: Melissa Holguin & Becca Carrillo
11-12: Lydia Vasquez
1. Mandy Porras
2. Amy Rivera
3. Richard Helmling
4. Trini Lopez
5. Ana Martinez



CERTIFICATES

Using the template provided, create
certificates for students with the following
information:
~Student Name
~Genre
~Place (1st, 2nd, or 3rd)
Materials at this station: laptops,
After printing the certificate, add a Post-it
certificate template, color printer, 
Note ® to it with the following information:
Post-it Notes ®, markers, ribbons,
~Campus
Name
envelopes for ribbons and

Place
certificates
in campus envelope
envelopes for invites and, of
course, invites, certificate covers, RIBBONS

Place 2nd and 3rd place ribbons in envelope
double sided tape; school labels
provided
BANQUET INVITES & TICKETS

Fill in campus info on banquet envelopes

Place 3 invitations in the envelope

Station 7 will assist early on
Station 6
Certificates, Ribbons,
Banquet Tickets
Mercedes Jasso
Bonnie Sherrod
Station 7
Editing
Materials at this station: colored
pens, binder
Refiling of Entries
(tables located in center of the
room with crates—labels with
campus names are posted)
Please assist Station 6 while you are waiting
for entries

Edit the winning selections

Note: no content changes—only checking
for punctuation, spelling, capitalization,
and minor grammatical errors such as
verb tense, subject-verb agreement.

Place entries in binder by genre, by
grade

Rotate with Refiling Entries staff

While you wait, please start working
on the CDs: 1. place stickers on CDs; 2.
place cover on jewel case. DO NOT
place CDs in jewel case—we still need
to load them.


File entries back in crates
Rotate with Station 7 staff
1.
2.
3.
4.
Angie Arden
Gabriela Iglesias
Liliana Villarreal
Darlene Davis Lopez
1.
2.
3.
4.
5.
6.
Melissa Buenrostro
Maureen Garcia
Araceli Carmona
Laura Widner/Andrea Webb
Marcela Alvarado
Kim Henry
JUDGING ROOM (LOCATION: ROOMS C & D)
Station
Hosts/Runners
Tasks







Judges will be given a bag, which will
contain the rubrics for the day
2-3 Hosts can greet judges at the door and
give them their assignment (using the
assignment sheet); the rest of the hosts,
please remain inside the room and in
case they forget their assignment, give is
to them by using the assignment sheet
Provide judges with packets to score—
please go in this order: (personal
narratives, essays, stories, and so on—the
last one will be poetry)
Judges can first review rubric
If they need to see an example, please
show them the 2011-2012 anthology 1st
place entries (anthology copies available
by pencil sharpeners)
Take completed/scored packets to
Operations Room
Answer judges’ questions
Coordinator
K-2: Maricela Armendariz & Jerry
Saucedo
3-5: Sandra Nava & Ryan Garcia
6-8: Denise Sifuentes & Fran Fresquez
9-10: Aileen Mares & Jose Tavarez
11-12: Tina Valero
Author’s Luncheon
Author’s Luncheon
• Date: May 7, 2016
• Venue: Pebble Hills High School
• Guest speaker update
– Search continues
– Options
• Select students to read (live or video before hand)
• All student pictures can be included in video so long as you send a
pic of student (PR will assist)
• How do we select students to read (I from each: K-2, 3-5, 6-8, HS)?
• PR looking into getting a guest speaker for luncheon
• Theme: Play Write (drama masks)
Table Decor
• Remember that you will be decorating the
table(s) for your campus.
• You may come the night before to the campus
or show up early the day of the banquet
• Let’s look at some of tables (Writing Takes
You Places) …
For the Good of the Order…
• Questions?
• Comments?
• Suggestions?
Entries Due!
March 31, 2016
DSC
Second floor
2:00-5:00 p.m.