Transcript Purchasing Updates

Purchasing and Distribution Services
Procurement Updates
FAR Meeting – January 20, 2016
New Purchasing Thresholds
•
October 6th new purchasing thresholds became effective.
Dollar Range
$0.01 to $15,000.00
(Small Dollar)
Procedure
Authorization
limit for department buyers. Bids are not required.
Small dollar requisitions are created by Department Buyers
Use HUBs (Historically Underutilized Businesses) when available
$15,000.01 to $50,000.00
(Informal Bids)

$50,000.01 and over
(Formal Bids)

•
•
Purchasing must compete the purchase order by competitive bidding (soliciting to a minimum of two
certified HUB vendors)
 Purchase Orders are completed by Purchasing
Purchasing must compete the purchase order by a formal proposal (soliciting to a minimum of two certified
HUB vendors) with posting requirements
 Purchase Orders are completed by Purchasing
How does this effect end users?
–
PeopleSoft Auto Source will continue as is for $5,000 (system dispatched)
–
During a transition phase, Purchasing will review PO’s between $5,000.01 to $15,000 for additional detail needed to
communicate an order to a vendor (scope of work, vendor selection, etc.)
–
Purchasing will continue to dispatch orders during this transition phase to the department.
–
After the transition phase, Purchasing will no longer review purchase orders and departments will be responsible for
communicating correct order detail to a vendor.
Transition phase will end on February 1st and Auto Source process will increase from $5K to
$15K.
Changes to Procurement Methods
• Recently UT System has issued more restrictive directive
regarding usage of Group Cooperatives and Exclusive
Acquisition orders exceeding $15K.
• When purchasing from a TXMAS vendor, orders below
$15K will require a State PO to be generated (Texas
SmartBuy Order must be entered by Purchasing).
• For specific details and questions regarding these changes,
contact assigned Procurement Specialist.
Vendor Address Change on Requisition
Advantages:
•
Address selection flows from
requisition to purchase order
•
Reduce purchase order corrections
needed for address modifications
•
Increase purchase order vendor
efficiency.
Instructional Guide can be
found on Purchasing website:
http://www.utsa.edu/purchasing/PS_Purch_HowTo
.cfm
Contact Information
• Primary: send an e-mail to Purchasing at
[email protected]
• Contact department assigned Procurement
Specialist (click here for list)
• Contact Front Desk at ext. 4060
Resources:
• Purchasing Website:
http://www.utsa.edu/purchasing/index.cfm
• Purchasing PeopleSoft Forms:
http://www.utsa.edu/purchasing/PS_Purch_Forms.cfm
• Purchasing PeopleSoft Instructional Guides:
http://www.utsa.edu/purchasing/PS_Purch_HowTo.cfm