Transcript Procurement Updates

Purchasing and Distribution Services
Procurement Updates
FAR Meeting – March 23, 2016
Purchase Order Encumbrance Review
• Departments encouraged to run open encumbrance reports
to view balances on PO’s.
• Queries to run:
• UTS_PO_OPEN_ENC_BY_CC – PO Encumbrance by Cost Center
• UTS_PO_OPEN_ENC_BY_DEPT – PO Encumbrance by Department
• UTS_PO_OPEN_ENC_BY_PROJECT – PO Encumbrance by Project ID
• Send list of PO’s to be closed to the Purchasing Office email
at [email protected].
• Focus on encumbrances for Budget Year 2016 only.
GPO Restrictions
Orders $15K and above
• Group Purchasing Organization accreditation
requirements
– Managed and monitored by UT System
– Details of program pending board approval
• UT System Limitation on GPO’s
– Supply Chain Alliance
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Department of Information Resource (DIR)
Educational & Institutional (E&I)
Premier Group Cooperative
Texas Multiple Award Schedule (TxMAS)
Requisition Workshops – Copier Orders
• Purchasing will be hosting copier discussion sessions
tentatively planned for August.
• Discussion Sessions will bring department and copier
companies together to discuss new fiscal year services and
contract obligations.
• Departments should be prepared to bring prior year
purchase orders and learn how to prepare new year
requisitions.
• Details will be sent as available.
Purchasing Training Updates
• Purchasing has updated both AM 580 / PS 202.02 classes
with most up to date policy and system changes.
• Employees encouraged to attend AM 580 to learn and
understand new state and UT System policies.
• Encouraged to attend PS 202.02 for a refresh of processes
and system knowledge on creating requisitions.
Contact Information
• Primary: send an e-mail to Purchasing at
[email protected]
• Contact department assigned Procurement
Specialist (click here for list)
• Contact Front Desk at ext. 4060
Resources:
• Purchasing Website:
http://www.utsa.edu/purchasing/index.cfm
• Purchasing PeopleSoft Forms:
http://www.utsa.edu/purchasing/PS_Purch_Forms.cfm
• Purchasing PeopleSoft Instructional Guides:
http://www.utsa.edu/purchasing/PS_Purch_HowTo.cfm