Transcript Procedural Guidance

Contractual Employment
Timelines and Procedures
Topics
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Types of Contracts
Process
Executive Staff Approval
Classification
SUPER Request
Forms
Dual Employment
Affordable Care Act
Timing
Reasons for pay delay
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Types of Contracts
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Contingent I
Contingent II
Student Worker
Adjunct
Faculty Supplemental-extension
of faculty duties
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Process
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Executive Staff approval
Classification
Enter SUPER Requisition
Complete paperwork with employee
Send completed packet to HR
Send employee for fingerprinting
o No students
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Executive Staff Approval
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New
Renewal with a pay rate change
1-1 replacement
Increase in hours
Changes from existing contract
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Classification
• PD/PI or bulleted job duties
o Not for adjuncts
o Includes initial determination of
Minimum Qualifications
• Align pay and job duties/responsibilities
• Exempt vs. Non-Exempt
o Non-exempt classification based on
USM job specifications
o Exempt based on USM code and
market
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SUPER Request
• Tracks positions and approvals
• Classification information
entered on Position Analysis
page
o Bottom button of SUPER
Request page
• Instructions on HR website
http://www.salisbury.edu/hr/searchandselection/doc
s/PersReqInstructionsStaffPosition_03.2012.pdf
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Forms
• New CI & CII contract templates on HR
website
• Benefits language
• Dual Employment language
• Contingent contracts located:
http://www.salisbury.edu/hr/facultystaff/toolkit.html
• Contingent I Hire Checklist
http://www.salisbury.edu/hr/Forms/Cont_I_Ch
ecklist_07_21_15.docx
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Forms, cont.
• Adjunct contract templates
http://www.salisbury.edu/provost/Faculty_Contract
s/FacultyContractPage.html
• Benefits language
• Dual Employment language
• Faculty contracts located:
http://www.salisbury.edu/provost/Faculty_Contract
s/FacultyContractPage.html
• Adjunct Hire Checklist
http://www.salisbury.edu/hr/Forms/Adjunct_Hire_C
hecklist_07_21_15.docx
• Student Hire Checklist
http://www.salisbury.edu/hr/Forms/StudentCheckli
st.docx
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Dual Employment
• What is dual employment?
• List of state agencies on HR
website
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http://www.maryland.gov/pages/agency_directory.
aspx
• Dual employment section needs to
be completed and initialed by
employee
• Dual employment agreement form
• http://www.salisbury.edu/hr/Forms/dualemploy.doc
• Additional new USM form
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The Affordable Care Act (ACA)
• Not eligible for health benefits
o =< 29 hours/wk
o => 30 hours/wk for < 90 days
• Eligible for health benefits
o =>30 hours/wk for =>90 days
• Hours within SU, USM or other state
agencies are combined to determine
benefits eligibility
• Review year for average hours worked
eligibility is October 15 to October 14
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ACA, cont.
Calculating Credit/Contact/Work Hours
• 30 hours equals 9 credit hours
Department
Contact
Hour
Equivalent
Credit Hour
ELI
1
1
Music – Applied music per student
.333
.333
Nursing & Respiratory Therapy
1
.92
All others
1
.86
Converting hours worked and credit hours:
9 credit hours = 30 work hours
1 credit hour = 3.33 work hours
.3 credit hour = 1 work hour
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Timing
• To be paid timely, contracts and
new hire paperwork:
o Received in HR,
o Complete packet, and
o Before the first day of pay
period in which the employee is
expected to start
• Transaction Calendar (PACS)
• Fingerprinting
o Results may take up to 6
business days
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Reasons for pay delays
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No SUPER Request
Missing documents
Fingerprint results not received timely
Paperwork not submitted timely
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Questions?
Contact Information:
Wendy Denny x36036 [email protected]
Melissa Sabol x75068 [email protected]
Heather Schalk x76565 [email protected]
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