Transcript Mob Info Day INA

The Mobility Report
Mobility Info Day
Brussels, 19 October 2009
Ina Grope
Fusion Association Agreements
Research DG
European Commission
THE MOBILITY REPORT
Outline
• Procedure
• Contents
• Supporting documents
• Submission of files
• What does the Commission
check?
• What happens when the report is
approved?
Mobility Report
Procedure
• Beginning of year n+1 – Associations
may send their mobility reports to the
Commission for prior verification
• Year n+1 – final mobility accounts are
sent to the Commission financial
services for effective payment
Remark :payment can only take place
after verification of mobility report
supporting documents
Mobility Report
• Consist of :
–Mobility financial table (in
mobility plan excel workbook)
–Supporting documents for each
mobility action undertaken
during the year
Mobility Report
Required documents
• Financial overview
- in mobility plan excel workbook
• Supporting documents
– Mobility assignment form
– Invitation letter
when applicable
– Work programme
– Report
Mobility Report
• How to present the Financial overview?
•Electronically and paper
•One line per mobility action
•Indicate when the line refers to a
collaboration under art. 7.2.2 (in the
remark column)
•Submit a separate summary table for
each collaboration under art. 7.2.2
Mobility Report
• How to present the file with
supporting documents?
– Paper : filed alphabetically or in the
same order as in the report
OR
– Electronically : 1 zip file per mobility
action with all supporting documents
relating to one action
Mobility Report
• What does the Commission check?
– Comparison of mobility plan with
mobility report (as far as ceilings and
collaborations are concerned)
– Eligibility of mobility actions, verification
of ceilings, calculations, details of
collaborations under art 7.2.2.
Mobility Report
• What does the Commission check?
– Availability of supporting documents for
all mobility actions mentioned in the
financial overview
– Verification that all missions for which
supporting documents are available are
mentioned in the financial table
Mobility Report
• What does the Commission check?
– Verification of requested
reimbursements
• the amounts mentioned on the mobility
forms are ceilings
• the Commission reimburses what the
Association has effectively spent for the
mission within the ceiling approved and
according to national rules
Mobility Report
• Submission of the report
–Financial overview and
supporting documents have to
be both available at the same
time
–On paper and electronically
Mobility Report
What happens when the
mobility report has been
approved by J4?