Transcript PPTX
Structure and Mandate of Ministry of Home Affairs and Immigration Namibia Workshop on the Principles and Recommendations for Vital Statistics Systems, Addis Ababa, 3 December 2014 Mandate of Ministry of Home Affairs and Immigration • • • • • • • • Registration of birth, issuance of birth certificates Registration of death, issuance of death certificates Registration of marriages, and divorces Registration of ID, and issuance of IDs Amendment of records Storage and retrieval of records, and issuance of duplicate records Ministry of Justice ( Divorces) Legal frameworks – Births, Marriages and Deaths Registration Act and Identification Act, 1996. Structure HO Regional offices Sub-regional office Hospitalbased offices Magistrate Office Process: Birth Registration Registration of birth • Ministry of Health and Social Services • Child’s birth details and mothers first and surname Notification of a birth • Ministry of Home Affairs and Immigration • Creation of birth records/ Capturing the National Population Registration System ( NPRS) • Issuance of birth certificate • Ministry of Home Affairs and Immigration • Stored electronically in the NPRS • Application form stored permanently Storing and retrieval Process: Registration of Natural Deaths • Ministry of Health and Social Services • Medical certificate incl. cause(s) of death • Mortuary ( stamp) Notification of death Registration of the death • Ministry of Home Affairs and Immigration • Creation of death records in NPRS and issuance of death certificate and burial order. • Ministry of Home Affairs and Immigration • Stored electronically in NPRS • Medical certificate and application stored permanently • All records above the age of 5 years, stored in a external archive Storing and retrieval Process: Unnatural deaths Registration of death • NAMPOL • Notice of death ( cause of death: under investigati on) Notification of death • Ministry of Home Affairs and Immigration • Registration of death ( no cause of death) • Issuance of death certificate and burial order Final cause of death • Ministry of Home Affairs and Immigration • Electronically storing of details • Temporary filing Storing and retrieval • Post mortem • Submission of cause of death form to Ministry of Home Affairs and Immigration • Ministry of Home Affairs and Immigration • entering of cause of death • Storing of application and police report Storing and retrieval Process: Registration of marriages • Magistrate officers • Authorised Pastors Solemnizing of marriage Registration • All marriage register are captured in NPRS • Ministry of Home Affairs and Immigration Storage and retrieval Life cycle of civic events - National Population Registration System Birth details Death ID details details Identify Divorce Marriage details details NPRS Birth details Birth details Death details Death details Parents details Identity Marriage/Divorce details Marriage details Birth details Identity (spouse) Marriage/d ivroce details ID details ID details Birth details I Death details Identity (Parent) Parents details Parents details ID details Death details Identity (Child) Marriage details ID details In working progress • Comprehensive Country Assessment and Strategy plan – Coordination body steered by Ministry of Home Affairs and Immigration – Interface to transmit raw data to Namibia Statistics Agency – Interface to transfer birth and death notification details to NPRS from Health Information System • Death verification application ( GIPF) Initial and year of birth • Date of death and place of death • Initial of parents • Initial of children and date of death • Introduction of new birth and death certificates • Turnaround project • E-services via X-road (a standard tool which connects all the different decentralised systems)