Transcript Policies Procedures updates/Upcoming Desk Audit on SPP Indicators 11 13

DESK AUDIT
INDICATORS 11 AND 13
Bureau of Indian Education
Division of Performance and Accountability
WebEx March 22, 2011
Why a desk audit?
 DPA will not be conducting compliance monitoring
(file reviews) at the schools this year like they did in
the past
 However, because Indicator 11 and Indicator 13 are
compliance indicators and must be at 100% as defined
in the State Performance Plan (SPP), DPA has to
report this data annually to the Office of Special
Education Programs (OSEP)
Indicator 11 – Child Find
 Percent of children who were evaluated within 60 days
of receiving parental consent for initial evaluation or, if
the State establishes a timeframe within which the
evaluation must be conducted, within that timeframe.
 Consent to Eligibility Determination - 60 calendar days
Indicator 13 – Transition
 Percent of youth aged 16 and above with an IEP that
includes coordinated, measurable, annual IEP goals
and transition services that will reasonably enable
student to meet the postsecondary goals.
NASIS Special Education Module
 Memorandum to all Line Offices and Schools dated
February 2009 states:
 “After training is completed, the use of the NASIS
special education forms will be required for all BIE
funded schools.”
 “Primarily, the data base will allow the DPA to
collect data for specific reports sent to the United
States Department of Education, Office of Special
Education and Rehabilitative Services, Office of
Special Education Programs.”
DPA User Group and User Accounts
 Memorandum dated November 23, 2010 to all Line
Offices and schools states:
 “Therefore, the DPA will begin desk audit activities
as part of the data collection and monitoring
procedures.”
Desk Audit Notification
 Memorandum dated March 9, 2011 to school
administrators and school special education
coordinators:
 Informs schools of desk audit beginning April 15,
2011
 Attaches sample data collection form for schools to
submit by April 8, 2011 to the DPA
Bureau of Indian Education
Division of Performance and Accountability
Special Education
DESK AUDIT
School Performance Plan (SPP) Indicator 11
Information for 60 Day Timeline for SY 2010-2011
DUE BY APRIL 8, 2011
NAME OF SCHOOL: _______________________________
NUMBER OF PARENT CONSENT(s): __________________
CONTACT PERSON: _______________________________
NASIS ID
GRADE
DATE OF PARENT CONSENT
ELIGIBILITY DETERMINATION DATE
REASON FOR DELAY (drop down box)
Choose 1 – 4, if 4 complete next box
1. Parent repeatedly fails or refuses to make the child available for evaluation.
2. The child transfers to a new school after the previous school has begun,
and not completed, an evaluation.
3.
Other
a. Contract not awarded
b. Inclement weather
c. Evaluator not available
4. If other - Provide reason
4-Provide Reason
No. OF DAYS PAST 60 DAY
TIMELINE
Next Steps:
 DPA will verify the information submitted by the
schools
 How?
 Check the Assessment Plan of the student for date
of consent and signature to compare with the
submitted form
 Check the Evaluation Summary Report or the
Specific Learning Disability Determination form
for the date of Eligibility Determination and
compare with the submitted form
Indicator 11 tips
 Schools should ensure that the parental consent page is
signed, dated and scanned into the NASIS module
 Refer to the updated NASIS Special Education Process
Guide dated March 11, 2011 for instructions on how to
upload signature pages (required for Indicator 13 also)
 Process Guide can be accessed at the following website:
 www.bie.edu
 NASIS link, NASIS training
After Eligibility Determination
 During the evaluation process, the school should have
indicated the child’s Special Ed Status in the NASIS
enrollment tab as 02: Being Evaluated
 Once the determination is completed, the school needs
to change the child’s Special Ed Status in the NASIS
enrollment tab to:
 01: Regular Ed – Not Receiving Services or
 03: Receiving Services
Indicator 13 Tips
 Make sure there is evidence that the student was
invited to the meeting,
 Student signature? (scan the signature page of the
attendees)
 If student did not attend meeting, the meeting
notes should indicate that the student was invited
but did not attend
 If student signs for age of majority for the first
time, scan that page; if student signed in a previous
IEP, make a note of that in the meeting notes
More Indicator 13 Resources
 Refer to the BIE website for further secondary transition
information:
 www.bie.edu
 Programs Link
 Special Education
 Training
 WebEx Online Training 2010
 Secondary Transition, dated February 16, 2010
Notification of Findings
 By May 9, 2011 schools will be notified of the results
of the desk audits with instructions on completing
their Corrective Action Plan if non compliances are
found
Contact Information
 Indicator 11
 Narcy Ka’Won, 505 563-5257,
[email protected]
 Indicator 13
 Sally Hollow Horn, 505 563-5276,
[email protected]