Transcript Class 09 PP CS-203.ppt

CA203
Presentation Application
Adding Tables,
Charts, and Diagrams
Lecture # 9
By
Tariq Ibn Aziz
Dammam Community college
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Objectives
In this chapter you will learn to:
✔ Insert and format a table.
✔ Insert an Excel worksheet.
✔ Insert and format a chart.
✔ Insert and format an organization chart.
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College
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Table, Chart and Diagram
• Table, chart, or diagram objects are all easily
placed on PowerPoint slides that have been
assigned a layout that includes a content
placeholder. You use them as follows:
– You use tables to compact information into highly
structured row and column.
– You use charts to present numerical information in
visual ways.
– You use diagrams to show hierarchies or processes.
PowerPoint’s diagramming tool enables you to easily
create organization charts and cycle, radial, pyramid,
Venn, and target diagrams.
– Insert diagram
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College
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Inserting and Formatting a Table
• To present a lot of data in an
organized and easy-to-read
format, a table is often your
best choice.
• PowerPoint makes it easy by
including an Insert Table button
in its content placeholders.
• You choose a layout that
includes a content placeholder
click the Insert Table button,
specify the number of columns
and rows, and then enter data
in the resulting table structure.
• Use TAB key to move the
insertion point from cell to cell.
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College
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Inserting and Formatting a Table
• You can customize and format individual
cells as well as the entire table.
– By Merging Cell
– By Splitting single cell
– you can add color and borders and change
text alignment in a table.
Example InsertTable
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College
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Inserting a Word Table
• If you have already created a table in Word, you can
insert that table into a PowerPoint slide as an embedded
object instead of retyping it.
• To insert an existing Word table:
– On PowerPoint’s Insert menu, click Object.
– In the Insert Object dialog box, click Create from file.
– Click the Browse button, navigate to the storage location of the
Word document containing the table, double-click the file name,
and click OK. The table is embedded in the slide as an object.
– Double-click the table object. Word’s menus and toolbars replace
PowerPoint’s. You can now use Word to format and otherwise
manipulate the table.
– Drag the object’s handles to size its frame to fit snugly around
the table, and then click outside the object to return to
PowerPoint.
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College
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Inserting an Excel Worksheet
• If your data involves calculations or is likely to
require updating, you will probably want to
maintain the information in an Excel worksheet.
• You can then embed the worksheet in a slide as
an object, or you can link the slide to the
worksheet
• An embedded object is an object that maintains
a direct connection to its original program,
known as the source program.
• A linked object is a representation on a slide of
information that is still stored in the original
document, known as the source document.
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College
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Inserting an Excel Worksheet
• Use Insert  Object
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College
Spring/Summer Fall/Winter
250
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Inserting and Formatting a Chart
• For those occasions when you
want to display numeric data
visually, you can use Microsoft
Graph, a program that works
with PowerPoint to insert a
chart into a presentation slide.
• You can start Graph in the
following ways:
– By double-clicking a chart
placeholder on a slide
– By clicking the Insert Chart
button on the Standard toolbar
– By clicking Chart on the Insert
menu
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College
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Inserting an Excel Chart
• If you have already created a chart in Excel, you
can import it into a slide instead of recreating it
in PowerPoint.
• To insert an Excel chart object into a slide:
– On the Insert menu, click Object.
– Select the Create from file option, and then click
Browse.
– Navigate to the folder where the Excel workbook
containing the chart is stored, click OK to close the
Browse dialog box, and then click OK to close the
Insert Object dialog box.
PowerPoint embeds the chart in the slide.
Example Excel Chart
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College
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Inserting and Formatting an
Organization Chart
• You can use
PowerPoint’s
diagramming tool to
create organization
charts.
• It shows the relationships
among the elements of
an organization—for
example, the relationship
between a manager and
her subordinates.
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College
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Chapter 9 Summary
• You can insert a table into a slide to organize
information neatly in rows and columns. You can
customize and format individual cells as well as the
entire table.
• You can embed an Excel worksheet in a slide. Doubleclicking the worksheet object opens it in Excel so that
you can edit it using Excel’s formatting and calculating
capabilities.
• You can create a chart with Microsoft Graph to present
numeric data in an easy-to-grasp visual format.
• You can create a variety of diagrams, including
organization charts. You can edit and format the
diagram and change its layout to suit your needs.
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College
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Insert Table Example
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Insert Chart Example
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College
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