Transcript Class 04 PP CS-203.ppt

CA203
Presentation Application
Working with
Slide Text
Lecture # 4
1
Objectives
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•
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•
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Add and manipulate text
Change size, alignment, and spacing
Find and replace text and fonts
Correct text while typing
Check spelling and presentation styles
Choose the best word
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Adding and Manipulating Text
• You can add text directly to the slides
• With PowerPoint, you have several alternatives
for placing text in text objects on your slides:
– Text placeholders for entering slide title & subtitle
– Text labels for short notes and phrases
– Word processing boxes for longer text
– You can also place text inside objects such as circles,
rectangles, or stars
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Adding and Manipulating Text
• Text labels is used for text that does not
wrap to a second line with in the textbox,
such as short note or phrase.
Click the text box button, click the slide where you want to place the label,
and then type the text.
• Word processing boxes is used for
text that wraps within the text box, such
as longer notes and sentences
Using the text box tool to drag a text box of the suitable size , and then
typing the text.
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Changing Size, Alignment &
Spacing
• To size an object to fit
a given amount of
text, you can either
manually size it or
you can use the
“Resize AutoShape
to fit text” option
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Changing Size, Alignment &
Spacing
• To control the way text is aligned within an
object, you can select the object and click one of
the alignment buttons on the Formatting toolbar.
• Try to use the Short keys to align the text.
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Changing Size, Alignment &
Spacing
• You can also select
an object and adjust
the space between
lines of text by using
the Line Spacing
command on the
Format menu.
• Format line spacing
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Finding & Replacing Text and Fonts
• The Find and Replace
commands include
options for more
detailed searches:
– To search for whole
words, you select the
“Find whole words
only” check box. For
example, if the text
you are searching for
is plan, PowerPoint
skips over plant.
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Finding & Replacing Text and Fonts
• To search for a word
or phrase that exactly
matches the case, or
capitalization, you
specify, you select the
“Match case” check
box. For example, if
you are searching for
IRS, PowerPoint
skips over firs.
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Correcting Text while Typing
• PowerPoint uses a
feature called
AutoCorrect to correct
common capitalization
and spelling errors as
you type them. For
example, if you type the
instead of the or WHen
instead of When,
AutoCorrect corrects the
entry.
• Tools  auto correct option
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Checking Spelling and presentation
Style
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•
•
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Tools  Spelling
Or
Press F7
You can add words to
PowerPoint’s supplemental
dictionary (called
CUSTOM.DIC), or create
custom dictionaries to
check the spelling of
unique words.
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Checking Spelling and presentation
Style
• Check spelling as you
type
• PowerPoint includes
built-in dictionaries in
several languages, so
you can check
presentations that use
languages other than
English.
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Checking Spelling and presentation
Style
• Tools Option
Spelling and Style
Tab
• Choose Style Option
– Case and End
Punctuation
– Visual Clarity
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Checking Spelling and presentation
Style
• Visual clarity option
manage text related
issues such as minimum
font size and maximum
number of bullet per
slide
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Choosing the Best Word
• PowerPoint’s Thesaurus (glossary) to
look up alternative words, or synonyms,
for a selected word.
• To use the Thesaurus, you select the word
you want to look up, and on the Tools
menu, click Thesaurus
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Chapter 4 Summary
• In addition to titles and bullet points or other paragraphs,
you can create two types of text boxes: text labels, and
word processing boxes. The first is a single line of
text, and the second is a note that wraps in a box.
• You can align text to the left or right, or center
• You can use the Find and Replace commands
• PowerPoint uses AutoCorrect to correct common
capitalization and spelling errors as you type.
• PowerPoint’s spelling checker checks the spelling of
slides, outlines, notes pages, and handout pages.
• You can use PowerPoint’s Thesaurus to look up
synonyms for a selected word
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