Transcript Grad Organizational Meeting-13 2

Grad Organizational Meeting
February 12
5:00 pm
Open Area Hum
Outcomes of our Meeting
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Provide Information on what grads have decided so far
Define
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Commencement-afternoon
Grad- evening /banquet
Dry grad-no school involvement
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Safe grad- no school involvement
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Jerel Peters
Parents needed-name to Fessler
Parents needed
Outline process
Gather support for requirements of graduation
Organize/Secure parent volunteers
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Outline roles
Why grad?
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Celebration of years of work
Recognition of student and teacher effort
Great celebration of student learning and
accomplishment
The best celebrations are those that include
community, school, parents and students…all people
must partake in organization and celebration for
events like this to be successful.
GRAD THEME / SONG
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Student voted
Students will be deciding theme
Theme and song will go together
Staff
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Involvement of Staff
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Concern of past
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Celebration of successes!
Staff were involved in organization/coordination and
monitoring
Last year
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Staff be an integral part of grad
They celebrate with the students
They are recognized for their contribution as well.
Staff are presented as faculty at Commencement(Friday) and are
part of the formal event in its entirety
Grad Committee
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In Place-Large group, almost 50 meet each
Monday
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Need for Small leadership group5-8 for
decorating and such
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Name to Fessler
They will report to larger group who will make
the final decisions or take it to the larger group
Location
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Why no gym?
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Space concerns/mezz
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Decorating options-looks better than our gym and much cooler
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Can’t see grads as they go behind stage
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Arena\Curling Rink
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Commencement
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Bleachers/Video/Chairs(football)/Backdrop(part of committee)
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Staff seating/gowns
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Diagram
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Will light up speakers/walk in
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Voting for speakers etc –during TA
Banquet
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Set up/Video/Chairs moved Sat morning
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We need support of all parents and students during those 2 days prior to. We will
forward details to you and ask for your help to get set up.
Grad Pictures
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Done
Retakes-To be Done
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Must be taken for yearbook
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Let us know if problem
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NEED SLIDESHOW PICTURES!
#’s
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Arena holds 1000
~155- grads to date
Please try to limit to 8 total INCLUDING
grad…request to Holly if more
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Grad plus 7 guests
Costs
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50 dollars Grad fee paid
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At about $30 per ticket for banquet
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Caps/tassels
Diploma cases
Pictures/certs
Dry cleaning
Gown rentals
Commencement activities
Decorations
Facility rental
Food costs
Sound costs
If difficulty then call me
Fundraising
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Grads have discussed some ideas(car wash, bake sales, evening entertainment)
Format and Date
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2 days based on success of last 5 years
Event and student responsibility.
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Responsible behaviour and parental support of
processes put in place.
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Understand this is a school function
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Friday is a formal event , Saturday, while more
of a celebration ….is still a school event and all
school rules must apply! ANY STUDENTS
SUSPECTED OF BEING UNDER THE
INFLUENCE OF DRUGS OR ALCOHOL
WILL NOT BE ABLE TO PARTICIPATE.
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Handout-look at timelines
Who gets to attend?
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Walking Across MUST mean something
Banquet- Even if students can not participate in
Commencement, they can fully participate in the
Banquet
Commencement
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Have 100 credits and all grad requirement in agenda by
June 30th (Students must be “On Track”)
Be passing by April 15
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If student is not, they would be called in by admin/guidance
All DL and Correspondence courses must be completed
by May 30th
Fessler and Admin are ensuring this occurs
Dance
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Students opted for no dance the past 5 years
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Voted upon
I Support it…reason, school looses control
Students want to move on by that time and most
often falls flat.
We will however offer a few dances to celebrate
the evening.
Comments?
Valedictorian
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Students want Valedictorian at grad/not
awards.
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Process
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Highest average as of Midterm
Other possibility was a vote by…people did not
like the popularity piece.
Volunteer check
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5-8 dedicated parents to join 3 dedicated staff on arranging and meeting with decorating
girls and (one or 2 guys) to design, decide, budget etc
Gathered from your kids
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Clarity around this
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Feel as if we need a solid group of 5
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Work with 4 staff
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Myself
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Fessler-main contact
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Slater- Parent checker
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Chart made-Fessler
Thank you
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Web Page from here on out
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Wendy Fessler-main contact
Ian-Admin stuff
Holly-Ticket stuff/budgets
Ron Rarick- Commencement