Grad Organizational Meeting-13 2
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Transcript Grad Organizational Meeting-13 2
Grad Organizational Meeting
February 12
5:00 pm
Open Area Hum
Outcomes of our Meeting
Provide Information on what grads have decided so far
Define
Commencement-afternoon
Grad- evening /banquet
Dry grad-no school involvement
Safe grad- no school involvement
Jerel Peters
Parents needed-name to Fessler
Parents needed
Outline process
Gather support for requirements of graduation
Organize/Secure parent volunteers
Outline roles
Why grad?
Celebration of years of work
Recognition of student and teacher effort
Great celebration of student learning and
accomplishment
The best celebrations are those that include
community, school, parents and students…all people
must partake in organization and celebration for
events like this to be successful.
GRAD THEME / SONG
Student voted
Students will be deciding theme
Theme and song will go together
Staff
Involvement of Staff
Concern of past
Celebration of successes!
Staff were involved in organization/coordination and
monitoring
Last year
Staff be an integral part of grad
They celebrate with the students
They are recognized for their contribution as well.
Staff are presented as faculty at Commencement(Friday) and are
part of the formal event in its entirety
Grad Committee
In Place-Large group, almost 50 meet each
Monday
Need for Small leadership group5-8 for
decorating and such
Name to Fessler
They will report to larger group who will make
the final decisions or take it to the larger group
Location
Why no gym?
Space concerns/mezz
Decorating options-looks better than our gym and much cooler
Can’t see grads as they go behind stage
Arena\Curling Rink
Commencement
Bleachers/Video/Chairs(football)/Backdrop(part of committee)
Staff seating/gowns
Diagram
Will light up speakers/walk in
Voting for speakers etc –during TA
Banquet
Set up/Video/Chairs moved Sat morning
We need support of all parents and students during those 2 days prior to. We will
forward details to you and ask for your help to get set up.
Grad Pictures
Done
Retakes-To be Done
Must be taken for yearbook
Let us know if problem
NEED SLIDESHOW PICTURES!
#’s
Arena holds 1000
~155- grads to date
Please try to limit to 8 total INCLUDING
grad…request to Holly if more
Grad plus 7 guests
Costs
50 dollars Grad fee paid
At about $30 per ticket for banquet
Caps/tassels
Diploma cases
Pictures/certs
Dry cleaning
Gown rentals
Commencement activities
Decorations
Facility rental
Food costs
Sound costs
If difficulty then call me
Fundraising
Grads have discussed some ideas(car wash, bake sales, evening entertainment)
Format and Date
2 days based on success of last 5 years
Event and student responsibility.
Responsible behaviour and parental support of
processes put in place.
Understand this is a school function
Friday is a formal event , Saturday, while more
of a celebration ….is still a school event and all
school rules must apply! ANY STUDENTS
SUSPECTED OF BEING UNDER THE
INFLUENCE OF DRUGS OR ALCOHOL
WILL NOT BE ABLE TO PARTICIPATE.
Handout-look at timelines
Who gets to attend?
Walking Across MUST mean something
Banquet- Even if students can not participate in
Commencement, they can fully participate in the
Banquet
Commencement
Have 100 credits and all grad requirement in agenda by
June 30th (Students must be “On Track”)
Be passing by April 15
If student is not, they would be called in by admin/guidance
All DL and Correspondence courses must be completed
by May 30th
Fessler and Admin are ensuring this occurs
Dance
Students opted for no dance the past 5 years
Voted upon
I Support it…reason, school looses control
Students want to move on by that time and most
often falls flat.
We will however offer a few dances to celebrate
the evening.
Comments?
Valedictorian
Students want Valedictorian at grad/not
awards.
Process
Highest average as of Midterm
Other possibility was a vote by…people did not
like the popularity piece.
Volunteer check
5-8 dedicated parents to join 3 dedicated staff on arranging and meeting with decorating
girls and (one or 2 guys) to design, decide, budget etc
Gathered from your kids
Clarity around this
Feel as if we need a solid group of 5
Work with 4 staff
Myself
Fessler-main contact
Slater- Parent checker
Chart made-Fessler
Thank you
Web Page from here on out
Wendy Fessler-main contact
Ian-Admin stuff
Holly-Ticket stuff/budgets
Ron Rarick- Commencement