Transcript Presentation for New Students

Graduate Council:
Graduate Orientation
Spring 2013-14
Graduate Council
• Purpose, Role, and Position
• Current Undertakings
• Important Reminders
• Latest Undertakings
• Conclusion
Institutional Purpose
• Facts
– AUB offers more than 50 Master’s and 9 PhD programs
– 1261 graduate students in academic year 2012-13
• 37% graduate assistants
• 16% of the student body
• The expansion of graduate education at AUB and the growing
number of new graduate programs require enhanced graduate
governance.
• The Graduate Council has been established to elaborate, build, and
carefully operate graduate governance structures in order to
enhance academic and research processes.
Institutional Role
Facilitate and coordinate graduate education in the
following ways/areas:
• Follow up to ensure the uniform implementation of policies
governing graduate work
• Support graduate recruitment programs
• Provide information about graduate admissions
• Encourage the development and success of students
• Provide mechanisms for quality control for all aspects of
graduate education
Institutional Position
• Report to the Provost
• Implement policies approved by Board of Graduate Studies
(BGS) and the Senate
• Operate in consultation with Faculty Graduate Studies
Committees (GSC)
• Work alongside other units at AUB
–
–
–
–
–
–
Office of Admissions
Office of the Registrar
Faculties
Office of Student Affairs (SAO)
Office of International Programs (OIP)
Others
Current Undertakings
• Monitoring and Coordinating Graduate
Admissions
• Improving GA Allocations, Financial Aid and
Fellowships
• Addressing Graduate Student Issues
Graduate Student Issues
• Actively participate in recruitment and
orientation programs
• Provide helpful information through web site
• Help oversee annual publishing of Graduate
Catalogue
Graduate Student Issues
• Advise students on general university graduate policy
• Otherwise, serve as a general reference point
– Academic Advisor and Department Chair are the primary
reference in matters related to your program of study
– In matters not within our scope of operation, refer
students to the appropriate individuals and entities
Graduate Student Issues
• Through reminders, help students to
– Comply with regulations
– Meet deadlines
Never trash
our emails
• Propose enhancements to graduate student life
– Based on own analysis
– Based on feedback of students, faculty, and staff
We never
trash yours
Important Reminders
• Degree Progress
• Maximum Residency/Leave of Absence
• Change of Major
• Transfer of Credits
• Thesis Deadlines
Degree Progress
We encourage students to complete their degree as early as
possible and to be registered every semester.
Master’s students are encouraged to be enrolled full-time and
to finish within 2 years.
Maximum Residency:
• Master’s: 4 years
• PhD Regular Track: 5 years
• PhD Accelerated Track: 6 years
Going beyond maximum residency requires an extension.
Leave of Absence (LoA)
• For special/extenuating circumstances that require students to put their
studies on hold.
• Absence is excused (i.e. not part of maximum residency)
• Legitimate reasons and documentation required.
Joining the
traveling circus
for a year?
DOCUMENTED
MEDICAL
CONDITION?
• Can apply for a maximum of 2 regular semesters at a time
• Allowed a total of 4 regular semesters of LoA
• Absence of four consecutive semesters (including Summer term) requires
student to re-apply for admission.
Change of Major
Within the Same Faculty
• Petition the Department to which you want to
transfer
• Abide by the admissions deadlines
To Other Faculties/Schools Within AUB
• Undergo the Admissions process
Transfer of Credits (Master’s)
Into a Master’s Degree Program
From One Master’s Degree to Another
• Beyond requirement of
Bachelor’s degree
• GPA of 80 in undergraduate
courses of major/related field
• Approval of
department/academic unit
concerned
In Both Cases…
• No more than 9 credits are transferable*
• Grade of 80 or above
• GSC Approval
• Internship, thesis, and practicum courses excluded
*Kindly check with faculty for exceptions.
Transfer of Credits Into a PhD
•
Beyond requirement of Master’s degree
•
GPA of 85 in graduate courses of major/related field
•
Grade of 85 or above
•
No more than 6 credits are transferable
•
GSC Approval
•
Graduate Council Approval
– Internship, thesis, and practicum courses excluded
Master’s Thesis Deadlines
EMAIL
REMINDER
WILL BE SENT
For Master’s candidates
Graduating in
Summer 2012-13*
Fall 2013-14
Spring 2013-14
Deadline for approval of thesis
June 3, 2013
topic and committee
September 9, 2013
January 3, 2014
Deadline for thesis defense
January 3, 2014
May 9, 2014
January 15, 2014
May 21, 2014
September 30, 2013
Deadline for thesis deposit at
October 11, 2013
library
• Summer 2013-14 dates published in 2014-15 Graduate Catalogue.
• Latest deadlines always available at:
http://www.aub.edu.lb/units/graduate_council/Documents/thesisdeadlines.pdf
PhD Thesis Deadlines
EMAIL
REMINDER
WILL BE SENT
For Master’s candidates
Graduating in
Summer 2012-13*
Fall 2013-14
Spring 2013-14
Deadline for approval of thesis
February 4, 2013
topic and committee
May 10, 2013
September 9, 2013
Deadline for thesis defense
January 3, 2014
May 9, 2014
January 15, 2014
May 21, 2014
September 30, 2013
Deadline for thesis deposit at
October 11, 2013
library
• Summer 2013-14 dates published in 2014-15 Graduate Catalogue.
• Latest deadlines always available at:
http://www.aub.edu.lb/units/graduate_council/Documents/thesisdeadlines.pdf
Latest Undertakings
2nd Annual Open House for Graduate Studies at AUB
• Opportunity to familiarize potential candidates with
– Master’s and PhD degrees currently offered at AUB
– Available student scholarships
– Application process
•
Consisted of presentations, reception, Q&A, and faculty tours
•
Around 200 attendees from local, regional, and international
universities and companies
• Held in the 2nd or 3rd month of each Fall semester
2nd Annual Open House for
Graduate Studies at AUB
2nd Annual Open House for
Graduate Studies at AUB
2nd Annual Open House for
Graduate Studies at AUB
2nd Annual Open House for
Graduate Studies at AUB
2nd Annual Open House for
Graduate Studies at AUB
Latest Undertakings
Enhancing Graduate Life
• Assisted in the establishment of a student-led, student-run
Graduate Student Society
• GSS is now functional
• If you are interested in joining, please pass by the GSS “Ask Me”
Booth in Common Room, West Hall
• Proposed enhancements to graduate academic life:
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Research forums and events
Workshop series
Graduate space
• Graduate Student Life Working group has been established to get
a pilot underway in the Arts, Humanities, and Social Sciences
Latest Undertakings
Partnering with University Libraries
• Research is especially relevant to your graduate experience.
• Graduate Council informs graduates regarding useful workshops and
related activities.
• Latest offering from University Libraries: Search & Cite Workshop
– Location: Jafet Library/E-Classroom
Date
Time
Option 1
Wednesday, February 5th
10:00 AM
Option 2
Wednesday, February 5th
4:00 PM
Option 3
Thursday, February 6th
10:00 AM
Option 4
Thursday, February 6th
4:00 PM
Option 5
One-on-one session
(call ext. 2621/2629 or email [email protected])
Conclusion
The Graduate Council exists to enhance AUB graduate studies
and graduate life.
• Coordinate, facilitate, and advise
• Introduce uniformity to graduate studies governance
• Serve as a point of reference to graduate students
• Propose enhancements to the graduate experience
• Open to input from the AUB community
Welcome to AUB!
Please feel free to visit us at
College Hall 432/434
and on the Web at
http://www.aub.edu.lb/graduate_council
This presentation will be in the “Student Resources” section of our site:
http://www.aub.edu.lb/units/graduate_council/Pages/resources.aspx
Team Members
Contact Info/Biographies:
http://www.aub.edu.lb/units/graduate_council/Pages/team.aspx