Transcript Club Budget Process Powerpoint

Understanding the
Budget Process
or
I need money now!
Budget Committee
• Determines where and how the
Student Association spends its
money
• Helps implement the criteria for clubs
and organizations
• Reviews all initial budget requests
• Sits on the Senate and votes on all
budgets
Timeline:
• Student groups submit budgets by due
date
• Budget committee reviews budget and
criteria
• Final Committee Meeting
• Budgets are submitted to the Campus
Center Director
• Budget approval by the Student Senate
• Budget submitted to the Vice President
• All budgets are reviewed by the President
• Final approval by the Board of Trustees
Mandatory Criteria
• Submission of materials
• Submission of signature and
authorization forms
• Participation in Club Activity Fairs
• Implementation of activities and
programs
• Implement or participate in a
community service
Optional Criteria
• Have representation at the
Leadership Retreat
• Spring/Summer Orientations
• Representation at the Senate
Meetings
• Enroll in the LDS 101 or LDS 280
course
See handout
Dates
attended
Dates
attended
Dates
attended
Dates
attended
Submission
of materials
-20%
Minutes of
meetings
Signature
cards
Key requests
flyers
Participation
in Activity
Fairs -10%
Activity Fair in
September
3 Speakers in
Jan, Feb, April
Trip to New
York
Food Drive
Oct
Poetry Month
Event, Nov.
Table in Aug
Table in Jan.
Programs/
Activities
-40%
Community
Service -20%
Ronald
McDonald House
Leadership
Retreat +10
Attended
October
Orientation
+10%
Senate
Meetings +10
Budget Preparation General
Explanation Sheet
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Name of Organization
Number of activity members
Advisor’s signature
Officers signature
Director
Total requested budget
Update of Activities
Speaker
SA
Budget
Private
Acct.
-25.00
-50.00
Candy Sale
conference
Other
Donations
Fundraising
-75.00
+ 300.00
-200.00
Total
Budget Preparation worksheet
XYZ Club
2005-06
Your proposed
Budget 2006
Membership
Drive
$50.00
$50.00
Special
Programs
$300.00
$425.00
Speakers
$75.00
$25.00
Other
Total
Explanation
Membership
Special Prog.
$100.00
$425.00
One in the
spring one in
the fall
Annual Banquet
Band, flowers
$600.00
2006-07
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Justification Form
Trips
Fundraising
Food
Books, videos, tutorial materials
Payments