Transcript Labor Distribution Presentation

Labor Distribution
Labor Distribution
• Contents
–
–
–
–
When to end date a labor schedule
Terminations
Why does my expenditure type change?
Work Study students
Labor Distribution
When to end date a labor schedule
1. No longer want charges against current
PTAEO.
2. Changing from labor schedule to org
default labor schedule.
3. Employee is transferring from my
organization to another organization in the
same assignment.
Labor Distribution
When NOT to end date a labor schedule
1. When employee terminates.
–
–
–
Guessing at the date of last payment to
employee.
Unnecessary – Human Resources application
is in control.
Double data entry.
Labor Distribution
Terminations
Actual termination date allows an
employee to continue to be
paid.
Final process date stops all
payments to an employee.
Labor Distribution
Who/When to enter a final process date
1. Central HR: runs process to update the final
process date one year after the actual termination
date due to W2 impact.
2. Departments: must enter a final process date in
order to rehire an ex-employee.
Labor Distribution
Why does my expenditure type change?
1. ALL labor charges in the suspense
accounts use Salary, Class Staff FT.
2. Human Resources’ assignment
information does not equal the Labor
Distribution expenditure type - auto
population functionality.
Labor Distribution
Expenditure Type Rule #1: Human
Resources data always determines the
expenditure type except for
• Suspense accounts
• Expenditure type Salary, Faculty,
Supplemental
Labor Distribution
Labor Distribution
Work Study students
1. Auto population with a twist.
–
–
–
Expenditure type rule #1 still applies.
Cost allowability schedule on work study
award. Will not allow any expenditure types
other than work study.
All non-work study expenditure types are
charged to suspense.
Labor Distribution
Labor Distribution
•
Work study awards ended on 5/12/2004.
To continue to pay the student two
changes should have been made effective
5/13/2004.
1. Change the employee’s job on the
assignment in Human Resources.
2. Change the labor schedule in Labor
Distribution.
Labor Distribution
Labor Distribution
The correct expenditure types
are charged for the 5/12 –
5/25 payroll.