Transcript DPP Financial Aid MS Powerpoint

Degree Partnership Programs
& Financial Aid
Presenter:
Rebecca Martinez
Associate Director of Financial Aid
and Scholarships,
Oregon State University
Financial Aid Issues
• Financial Aid Consortium Agreements – purpose
• Required by USED to ensure compliance with
regulations
• Must determine “home school” for financial aid
purposes
• Definition of “home school” varies
• Once the aid paying school is determined (HOME
school), each partner must set up their systems
appropriately
Enrollment Information Sharing
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Level of enrollment
Student Status Confirmation Report (SSCR)
Withdrawals/ R2T4/ Last Date of Attendance
End of Term grades/credits (SAP)
Monitoring for aid-eligible courses
Institutional policies and deadlines for drops, adds, receiving
W’s,
• **ESTABLISH TIMELINES FOR SHARING**
Academic Calendars
• Challenges of degree partnership programs:
• Academic calendars not in synch
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Start and end dates of terms
Quarter hour calendar vs. semester calendar
Registration dates
Fee payment
Financial aid disbursement
Why do this?
OLDE PROCESS
• Schools would manually look at credits and
decide which school would disburse aid.
• Sometime later, we decided to let the student
decide (within parameters) which school
would be the home school and disburse aid.
• Still a paper process and part of the paper
Admissions process.
Then we invented the wheel..
We used TECHNOLOGY!!
Initial Home School Process
• Send email to students explaining HOME
school parameters
• Provide link to online questionnaire for home
school declaration
Online Questionnaire
Methods of Data Sharing
THEN
• Mail /fax data/ email
• Staff access to partner institution data base
NOW
• OFAX – electronic file for financial aid
OFAX
Oregon Financial Aid Exchange
• Multiple-enrollment data exchange
for financial aid purposes
• Participating schools send in their data
via a secure web site
• OFAX server processes file
– Return matching records sent in by other
schools via password protected email
attachment
What do we want to do with the
data once we have it?
• Combine, as appropriate, with OSU data to process
student’s financial aid with concurrent enrollment
information of courses, credits and grades.
OSU’s OFAX Data Form
To infinity and beyond
• Advances in technology
• Single billing
• Statewide agreement
• Quarters/Semesters
• Maintaining human element
in a more globalized learning
environment.
-Buzz Lightyear