The National Reporting System: Foundations

Technical College System of Georgia Office of Adult Education

Training Objectives

• • • • • • • Introduce adult education funding sources Outline the National Reporting System Convey the importance of program outcomes Detail how level completions are counted Explain each of the core measures Summarize the functions of GALIS Emphasize data integrity checks

Federal Grant

• • Workforce Investment Act (WIA), 1998 Title II: Adult Education and Family Literacy Act (AEFLA) USA • U.S. Department of Education • Office of Career, Technical,

and Adult Education (OCTAE)

• Division of Adult Education

and Literacy (DAEL)

Federal Grant

• • • DAEL created the NRS States Submit – Narrative report – Data tables Statewide Data System – Georgia Adult Learners Information System (GALIS)

State Grant

• • State Plan Gov. and USDOE approved

State of Georgia Technical College System of Georgia (TCSG) Office of Adult Education (OAE) Local Adult Education Programs

Implementation Guidelines • • • • Guiding document Overall expectations Definitions and data tables Demographic and status measures • Latest edition is available at www.NRSweb.org

Approaching NRS

• • • • Step by step Ask questions Read NRS materials NRS trainings • NRSweb.org

• OAE technical training

Data Collection

• • • • • • Local staff on the front lines Correct, Complete, Timely Intake Assessment Form Attendance Records • Sign-in sheets Assessment Records Policy & Procedure Manual • http://literacy.coe.uga.edu/

Hitting our Targets

• 5 Core Measures • Educational Gain • GED • Postsecondary • Enter Employment • Retain Employment • Negotiated Percentages

Assessment and EFLs

• • Pre-test students within the first 12 hours of instruction Educational Functioning Levels • 6 English as a Second Language • 4 Adult Basic Education • 2 Adult Secondary Education

English as a Second Language (ESL) Educational Functioning Levels FY15

ESL 1 Beginning ESL Literacy ESL 2 Low Beginning ESL ESL 3 High Beginning ESL ESL 4 Low Intermediate ESL ESL 5 High Intermediate ESL ESL 6 Advanced ESL 50% 54% 54% 50% 43% 44%

Adult Basic Education/Adult Secondary Education (ABE/ASE) Educational Functioning Levels FY15

ABE 1 Beginning ABE Literacy (0 – 1.9) 54% ABE 2 Beginning Basic Education (2 – 3.9) ABE 3 Low Intermediate Basic Education (4 – 5.9) ABE 4 High Intermediate Basic Education (6 – 8.9) ASE 1 Low Adult Secondary Education (9 – 10.9) ASE 2 High Adult Secondary Education (11 – 12.9) 52% 52% 45% 47% NA

Instructional Periods

• • • • • BEST Literacy – 60 hrs.

BEST Plus – 60 hrs.

GAIN – 60 hrs.

TABE – 30 or 40 hrs.

TABE CLAS-E – 60 hrs.

Educational Gain

• • • Also called Level Completions Post-test score may place student into a higher level Data tables include students with 12 hrs. of instruction and a pre-test

ESL Level Completion Example 1

BEST Literacy Pre-Test Score of 34 (ESL 2) BEST Literacy Post-test Score or 63 (ESL 4) 2 Level Completions Reported as a 1 level completer

ESL Level Completion Example 2

BEST Plus Pre-Test Score of 385 (ESL 1) BEST Plus Post-test Score or 415 (ESL 2) 1 Level Completion Reported as a 1 level completer

ESL Level Completion Example 3

TABE CLAS-E Listening/Speaking Pre-Test Score of 489 (ESL 4) TABE CLAS-E Listening/Speaking Post-test Score or 559 (ESL 6) 2 Level Completions Reported as a 1 level completer

ABE Level Completion Example 1

TABE Reading Pre-Test ABE 2

• Lowest area • Must provide instruction • Post-test in this area

TABE Math Pre-test ABE 3

• Not the lowest area • Provide instruction as needed • Post-testing as needed

TABE Language Pre-test ABE 4

• Not the lowest area • Provide instruction as needed • Post-testing as needed

ABE Level Completion Example 1

TABE Reading Pre-test ABE 2 TABE Reading Post-test ABE 4

ABE Level Completion Example 2

GAIN English Pre-Test ABE 2

• One of the lowest areas • Instruction in Reading or Math • Post-test in Reading or Math

GAIN Math Pre-test ABE 2

• One of the lowest areas • Instruction in Reading or Math • Post-test in Reading or Math

ABE Level Completion Example 2

GAIN English Pre-test ABE 2 GAIN Math Pre-test ABE 2 GAIN English Post-test ABE 4 GAIN Math Post-test ABE 3

GED Diploma

• Cohort of NRS Students who exit during the program year AND • Take all parts of the GED Test

Postsecondary Education

• • • • Cohort of NRS Students who exit AND who Have a HS Diploma/GED or higher at entry, or Pass the GED Test during the reporting period, or Enroll in a Transition Class

Entering Employment

• Cohort of NRS Students who exit AND who are •

Unemployed and looking

for work at entry

Retaining Employment

• Cohort of NRS Students who exit AND who are • Employed at entry • or

Unemployed and looking

for work at entry and find a job during their exit quarter or one quarter after exit.

Secondary Measures

• • • Optional Must be set, entered, tracked, and reported by the local program Examples include: • Register to vote • • Achieve citizenship skills Increase involvement in children’s literacy

GALIS

• • • Produces the NRS Tables Local data management system • • Personnel responsibilities Collecting, routing, and entering data Enter all students and all data

Data Training

• • OAE sponsored training • New User • Online videos • Data Analysis Local Training • Variety of topics, as needed

Data Review

• Local programs • Quarterly review • Correct data errors fast • Office of Adult Education • Review of GALIS reports • Individual records • On-site monitoring

Technical Assistance

• • • Email/Telephone In Person Program monitoring follow-up • Data Analysis

Office of Adult Education Instructional Services Director Bobby Creech [email protected]

404-679-1641

Central/Southeast Georgia Grant Program Support Coordinator Felicia Phelps [email protected]

478-329-4720 Metro Atlanta/North Georgia Grant Program Support Coordinator Charita Boles [email protected]

404-679-1628 Metro Atlanta/West Georgia Grant Program Support Coordinator Leatricia Williams [email protected]

404-679-5234 Instructional Services Technical Coordinator Kimberlee Bryant [email protected]

404-248-1060 South/Southwest Georgia Grant Program Support Coordinator Steve Pearce [email protected]

404-679-0511 GALIS Helpdesk Data Management Assistant Davida Shelton [email protected]

404-327-6907