Transcript PowerPoint
Financial Systems Overview Financial Services Division Mission Statement The Division of Financial Services is responsible for recording and reporting on all University Financial Operations. The Financial Services Division uses the Lawson Financial System as their accounting system. We are committed to providing Departments and Budget Administrators with the all the tools necessary to maintain their budgets. Accounting Units Description AU Type Maintained By Operating 1XXXXX Gen Accounting Gift 2XXXXX SPA Endowment 4XXXXX Gen Acctg/Treasurer’s Office Grants 5XXXXX SPA Capitals 66XXXX Gen Accounting Profit Sharing/ Carry Fwd 67XXXX Gen Accounting Account Codes Account Type Account Range Revenues 3000-4999 Salary & Benefit Expenses 5000-5899 Non Salary Expenses* 6000-7999 *Scholarships 6720-6731 Managing Budget Information Available Reporting Tools: – Lawson: Portal based General Ledger application used to record revenue/expenses. Users can access specific forms to view budgets, actuals, and committed amounts in real time. – WebFocus Financial Reports: Series of reports designed to allow users to view actual v. budget information, in summary and/or detail, on demand. Information provided in these reports is a day behind. Lawson Overview Accessing Lawson: • Log in using network ID & password » https://lawson.luc.edu Lawson Overview cont’d Select form from “My Shortcuts” • GL95 – Account Analysis • GL90 – Transaction Analysis • GL94 – Commitment Analysis Lawson Form – GL95: Account Analysis Lawson Form – GL90: Transaction Analysis Lawson Form – GL94: Commitment Analysis WebFocus Financial Reports Accessing WebFocus Finanical Reports: • Log in using network ID & password https://webreports.luc.edu • Select “Financial Reports” from domain list WebFocus Financial Reports cont’d Financial Reports: Web based reporting tool that allows users to run actual vs. budget reports for individual AU’s, departments, schools or divisions on demand. WebFocus Financial Reports LIVE DEMO Resources &Tools – Finance Website Where to find us on the web: http://www.luc.edu/finance/index.shtml Includes: • Staff List • Online Forms • Documentation/Manuals • Policies Resources & Tools – Add’l Documentation • Chart of Account Structure: http://www.luc.edu/finance/coa_structure.shtml • Chart of Accounts & Definitions: http://www.luc.edu/finance/chartofaccounts.shtml • WebFocus Manual http://www.luc.edu/finance/pdfs/webfocustrainingdoc.pdf • Portal Manuals: http://www.luc.edu/media/lucedu/finance/pdfs/Lawson_Po rtal_Manual.pdf FAQ’s • What account should I use? – See Chart of Account Listing: http://www.luc.edu/finance/pdfs/operrevexpdefs.pdf • What is the current mileage rate? – http://www.luc.edu/finance/milereim.shtml • What are the current Fringe Benefit rates? – For Grants: http://www.luc.edu/spa/rates.shtml – For Operating Accounts: http://www.luc.edu/finance/fbrates.shtml Contact Information Name Title E-mail Phone # Rebecca Gomez Director, Financial Systems & Payroll [email protected] 5-8725 Tracy Snowberger Sr. Financial Systems Analyst [email protected] 5-8711 Dan VanderMeulen Sr. Financial Systems Analyst [email protected] 5-8739 Timothy Plonsey Financial Systems Analyst [email protected] 5-8728