Transcript Finally! The Invoice is in OnBase

A Simpler Approach to AP
Brent Kubik, Senior Account Executive
Paul Miller, ECM Services Senior Engineer
Agenda

Goal: Move to Front-End Capture & Workflow

Keep it Simple – Automate Incrementally

AP Workflow Solution Overview

Customer Case Study Panel


Bradley Corporation – Existing OnBase User

Marion Plywood Corporation – New OnBase User
Audience Q&A
Post Process Capture (paper-based)
Print Electronic
Invoices
Stamp Paper
Invoices
Scan Check and
Invoice Together
AP Files Invoice
waiting for Check
Determine
Department
Responsible
Interoffice Mail
to Department
Retrieve Invoice
and Match to
Check
Checks Printed
Department routes
to Approver
AP Creates
Voucher in ERP
Returned to AP via
Interoffice Mail
Approver Signs and
Codes Invoices
Recommendations

Directly import e-mail and faxes
> Accomplishes GOAL of no longer printing electronic documents

Scan paper invoices upon receipt
> Accomplishes GOAL of making invoices immediately available.
> Accomplishes GOAL of providing visibility into Unrecorded Liabilities.

Use Workflow to Route Invoices
> Accomplishes GOAL of automating invoice routing.

E-Forms for GL Coding & Check Requests
> Accomplishes GOAL of automating approvals & data entry.
Front-End Capture
Import E-mail and
Faxes
Checks and
Invoices Linked
Voucher Created in
ERP
Scan Mailed
Invoices
Classify & Index
Invoices
Workflow Routes to
AP Queue
Checks Scanned
Into OnBase
Checks Printed
AP Determines
Approver
Invoice Routed
Back to AP
Approver Codes &
Approves Invoice
Approver Receives
E-mail Notification
Import from Email/VPD/Scanner
Document Separation (if needed)
AP Indexing/Review
AP Routes for Approval
Approver Receives E-mail Notification
GL Coding & Approval
Route to AP for Vouchering
Export to ERP from GL Coding Form
Pending Check Queue

The documents will remain in this queue
until they are paid.

Import file from ERP with the check &
invoice information.

OnBase will auto-process this file and
create the cross references.

The invoice will then be moved to the
matched queue.
Work In Process Monitoring
Customer Panel Q&A

Marion Plywood Corporation – Kelly Rottier, CFO

Bradley Corporation


John Zwicki, Division Controller

Betty Rogan, AP

Kurt Kaestner, IT Director

Toni Kreif, OnBase Administrator
Security MicroImaging – Paul Miller, ECM Services Engineer
Future Automation


Intelligent OCR

Automated Classification, Separation & Extraction

Basic: OnBase Intelligent Capture for AP

Advanced: Kofax Transformation Modules
Automated Approval Routing


OnBase Approval Management Module
Bi-directional ERP Integration

OnBase Enterprise Integration Server (EIS)
Future Automation

Mobile Access for iPad/iPhone/Android

Workflow Approvals

E-Form Submittals

Document Retrievals