Transcript Slide 1

Human Resources optimized by
ProcessFlows HR+
Solutions Overview
Agenda
• “Setting the scene”
• How can HR+ help?
• A sample HR process
• Summary
Setting the Scene
The Basics
 Human Resources is a very
paper-based department
 Significant security requirements
 Varied documents both
functionally and in format
 Many legal implications about storage and retention of
documents
Key Challenges
Hire the best people
Retain valued employees
Support compliance initiatives
Reduce costs, do more with less
Develop the next generation of leaders
Improve linkage between pay and performance
“ On average, 50% of a HR
department’s time is spent
processing employee information
and answering questions ”
Forrester Research
The Solution
ProcessFlows solutions for HR enable organisations to capitalise on
methods that eliminate unnecessary costs and add value:
 Automate HR Processes
 Provide immediate access to key documents to employees
 Dramatically reduce paper in HR
 Control secure access to documents to the right people
 Manage documents to conform to compliance needs
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HR+
Designed to Integrate with and Complement
existing HR and Payroll solutions…
(not replace them!!!)
SAP
Oracle
PeopleSoft
JD Edwards
Lawson
SYSPRO
Microsoft Dynamics GP
NETSUITE
ADP
Enterprise systems…
Older legacy systems…
Home grown systems…
Outsourced services…
The problem is that…
These systems just house data
But what about the paper!?
“ The average employee file
has over 50 different documents ”
Route to HR to
make offer
Arrange
interview
Applications
through
different
media
Email, web,
post
Uploading of
CV and cover
letters
Capture
feedback at
all stages of
process
Managers
make Hire or
No-hire
decisions
Capture salary
and package
information
Produce Offer
Letter and
supporting
documents
Send to
Applicant
Manage leaving
process
Initial review
by HR
Routing to
recruiting
Manager
Secure website
List forms
which need to
be completed
Checks and
reminders to
make sure info
is completed
All documents
created or
captured during
recruitment and
induction pass
into Employee’s
file
Performance
management
Ensure all
company
equipment Is
returned
Hold information
for statutory
period
Destroy
documents once
statutory period
has passed
data
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HR System
HR
+
The Whole Picture
How can ProcessFlows HR+ help?
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Capture
HR
+
Manage
Deliver
Integrate
Administrate
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Capture
HR
+
Manage
Deliver
Integrate
Administrate
inbound faxes
Desktop
Scanning
email
system reports/forms
Multi-function
Devices
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HR
+
print to “tiff”
electronic documents
web services
Remote
Scanning
file import automation
Email
 Import e-mail and attachments from Outlook to OnBase
 Retrieve documents from OnBase in Outlook
 Launch Workflow directly via the Outlook interface
 Automatic document type and keyword assignment
 Store e-mail in a variety of formats
 Store attachments in native format
 Message handling options
Integration for Microsoft Outlook 2007
Import email message
Attach from OnBase
Workflow in Outlook
Workflow tasks from message
Microsoft Office
Office Integration
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Capture
HR
+
Manage
Deliver
Integrate
Administrate
Compliance, Confidentiality and Security
Security
 Individual user and user group based
 Users granted cumulative rights of
all groups they belong to
 Can access specific document types
to which they are allowed access
 Highly granular access to product features
e.g. Printing, email, annotations, versions
 Document, Database and Keyword encryption,
which can be managed by HR not IT
Auditing
 Complete and comprehensive
transaction logging
 All actions are logged
e.g. login, retrieval, update, logoff, etc.
 Administration interface to access audit information
 Custom reports can be viewed using OnBase Report
Services
Workflow
 Notifications
 Timers
 Load Balancing
PAT
 Calendars
JANE
 Org
Charts
 Identify missing Documents
ANDREW
Document Retention
 Enforces a structured retention policy for document
destruction
 Supports compliance
 Minimises legal risks associated with accumulation of
expired records
 Reduces processing expense
 Save storage space
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Capture
HR
+
Manage
Deliver
Integrate
Administrate
 Document retrieval
 Custom Queries
Employee Records
Employee Record Search
Employee Number
Name
 Line of Business
 Foldering
Department
Name
Date of Birth
Department
Manager
Post Code
Regional Office
Document Composition
<Image Placeholder>
<Date>
January 1, 2010
<Name>
Sam Hastings
22 Oxford Road
<Address>
, <State>
<City>
<Zip>
Bicester
OX12 4TF
Dear Mr.
Hastings,
<Fullname>
Business
Application
Re vacancy: <Vacancy
Web Developer
Name>
Following your interview, I am pleased to
offer you the above position with GardenSol.
Your initial basic salary will be £21,800
<Amount>
per year payable monthly in arrears by bank
transfer. Full package details to follow.
I do hope you will accept this offer but if you
have any questions please do not hesitate to
contact me.
User Input
Yours sincerely,
Carol
Knowles
<HR Administrator>
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HR
+
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Capture
HR
+
Manage
Deliver
Integrate
Administrate
Integrate without Programing
Process Example..
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HR
+
INITIATE
SETUP PROCESS
COMPLETE
Request
Supplies
Manager
Create
Employee
Profile
Final
Review
Complete
Checklist
HR Generalist
IT
Hardware
/Phone
Accepts
Offer
IT
Network
Systems
FACILITIES
Desk/
Chair…
ONBASE
TRAINING
Internal
Departments
Arrives
Employee
INITIATE
SETUP PROCESS
COMPLETE
Workflow
Request
Supplies
Manager
E-Forms
Create
Employee
Profile
Final
Review
Complete
Checklist
Folders
IT
Hardware
/Phone
IT
Network
Systems
FACILITIES
Desk/
Chair…
HR Generalist
Exception Reports
Accepts
Offer
ONBASE
TRAINING
Document Imaging
Internal
Departments
Arrives
Employee
New Starter Forms
ROI on Induction process
 Shorten the productivity curve
 Increase employee engagement
 Reduce processing cost per new hire
 Clerical induction tasks eliminated
 Eliminate manual handling and routing time
 Reduce manual and duplicate data entry
 Decrease induction delays
 Establish consistent induction process
 Instant access to all employee documents
Summary
 Streamline day-to-day HR processes
 Automate routing and distribution of
documents requiring approval
 Reduce storage costs and eliminate
any document loss
 Provide security features to protect
employee privacy and comply with
regulations
 Reduce time performing routine functions
 Distribute employee communications and audit reading compliance
 Comply with, and automate document retention policies according
to business rules