Transcript PowerPoint Lab 3: Sharing Information Between
PowerPoint Lab 3: Sharing Information Between Applications
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Competencies After completing this lab, you will know how to:
1. Copy between applications.
2. Link an Excel chart to a PowerPoint presentation.
3. Embed a PowerPoint presentation in a Word document.
4. Run a slide show from Word.
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Competencies After completing this, you will know how to:
5. Edit an embedded object.
6. Break a link.
7. Decide when to use linking and embedding.
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Copying Between Applications
Information created in one program can be easily copied
Then inserted, or pasted into another application
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destination file source file
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Pasted Object The Sports Company
$400,000 $300,000 $200,000 $100,000 $ 1995 1996 1997 1998 Tennis Golf Camping Fitness 8
Linking an Excel Chart to a PowerPoint Presentation
One form of information sharing between applications
The linked data or object remains in the source file, separate from the destination file to which its linked
When the source file is updated, the change reflects in the destination file
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paste link
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Linked Object The Sports Company
$400,000 $300,000 $200,000 $100,000 $ 1995 1996 1997 1998 Tennis Golf Camping Fitness 13
Embedding a Presentation in a Word Document
PowerPoint objects may be inserted or embedded into a Word document
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Embedded Object
Stored in the destination file
Becomes part of the document
Entire file, not just an image of the selection that is displayed in the destination file
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Embedded Object
Application creating the embedded object is called the server
If user has the server, he can edit or update the embedded object in the destination file
Object Linking and Embedding (OLE) is the supporting technology
Office 97 has it
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Running the Slide Show from Word
With PowerPoint presentation embedded in the Word document
Double-click on the slide
Full version, or viewer is automatically loaded
Proceed through the show
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Editing an Embedded Object
From within Word
Select presentation object
Edit, Presentation Object, Edit
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Breaking a Link
For links to Excel file containing a chart
Edit, Links
Break Link
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When to Use Linking & Embedding
Use linking when
File size is important
Users have access to the source file and application
The information is updated frequently
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When to Use Linking & Embedding
Use embedding when
File size is not important
Users have access to the application, but not the source file
The information changes infrequently
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