Idaho Procedures M650 GREEN LIGHT OPTICAL SCAN TABULATOR
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Transcript Idaho Procedures M650 GREEN LIGHT OPTICAL SCAN TABULATOR
Idaho Procedures
M650 GREEN LIGHT
OPTICAL SCAN TABULATOR
OVERVIEW
Security and Chain of Custody Plan
Certified System Software Version
Acceptance Testing
Ballot Management Plan
Tabulation Plan
Documentation Plan
Staff Training
Poll Worker Training
Voter Information Campaign
Security and Chain of Custody
Election computers, computer ballots
files, ballots, tabulator(s), and all
election definition and transfer zip
disks must be secured at all times.
Counties must develop written
security procedures
Operate in teams
Sign off forms
Certified System Software
M650 version 2.1.0.0.
Election Data Manager, (EDM) version 7.4.4.0.
ES&S Image Manager, (ESSIM) version
7.4.2.0.
Hardware Programming Manager, (HPM)
version 5.2.4.0.
Data Acquisition Manager (DAM), version
6.0.0.0.
Election Reporting Manager (ERM), version
7.1.2.1.
Audit Manager, version 7.3.0.0.
Acceptance Testing
Validate the performance of the
system before acceptance.
The purpose of acceptance testing is
to ensure that the entire system is
reading ballots, tabulating and
reporting as specified.
Function test with test deck
Load test – 1000 ballots
Partial Acceptance of M650 and ERM
Plan
Ballot Management Plan
Ballot PDF
Actual Size Ballot Proof
Approval
Testing
Transport to and from the polls
Diagram Ballot Flow
Election Day Ballots
Absentee Ballots
Sorting for Damaged Ballots
To M650
To Duplication Board
To Write-in Board
Exception Ballots
Accessible and Secure Storage
Tabulation Plan
Receiving ballots
Ballot preparation of folded absentee
ballots
Exception Ballots
Duplications
Write-ins
Un-readable by machine
Storage plan that allows access to
duplications, originals and write-ins in case
of a recount
Exception Ballots
An “Exception Ballot” is defined as any
ballot that stops the tabulator and requires
review.
Scanner operators should not review
ballots.
“Exception Ballots” should be placed in
bins and sent to the resolution board.
Include blanks, write-ins, indeterminate
read errors and channel read errors, ballot
style errors.
Documentation Plan
Insure that all security procedures,
test data, tabulator reports, transfer
data, public reports and results are
verified, documented, archived and
accessible for review.
Retain election documentation for 22
months.
Staff Training
Detailed machine training from the vendor
Security and chain of custody procedures
Ballot flow detailing county procedures for:
Security
Ballot flow
Duplication and Exception Ballots
Tabulation, Backup and Reporting
Secure Storage – Ballots, Data, Reports, M650
Mock Election Recommended
Procedure Training Manual
Develop Written Procedures for Staff
Security
Ballot Flow and
Testing
Duplication and Write-in procedures
Data Transfer Procedure
Results Accumulation Procedures
Backup & Reporting
Secure Storage
Poll Worker Training
It is the responsibility of the county
to insure that each voter receives a
demonstration and knows how to
properly cast a ballot that will be
tabulated by machine.
Required Demonstration at polls
Poll Worker Training
How to properly mark an optical scan
ballot by completely filling in the oval
How to request a new ballot if they
make any mistake
Not to erase or use “Xs” or check
marks
To carefully check their own ballot for
stray marks
Voter Information Campaign
Follow Marking Instructions
Check Your Ballot For Stray Marks
Ask For A New Ballot If You Make A
Mistake
A Properly Marked Ballot Will Be
Counted Properly
idahovotes.gov
PRE-ELECTION PROCEDURES
Preventative Maintenance and
Calibration by ES&S
Maintenance Documentation
Detail All Services
Ballot Image Reports
Spread Sheet
PRE-ELECTION PROCEDURES
Election Definition Programming
Unity on Line Training
AutoMARK and Audio Ballots
Deadlines and Delivery
Order 2 zip disks
Develop a vendor timeline & sign-off
Logic and Accuracy Test
Logic and Accuracy Test
A public test is required by Section 34-2417
Vendor’s test deck to check programming
and ballots - ASAP
State test deck to develop county test deck
County test deck to confirm programming
and ballots for all precincts and rotations
with the actual ballots
State test deck for public tests
Demonstrate at least one precinct
Logic and Accuracy Test
Counties with Multiple M650s
Run L&A Through ERM Reporting
Burn a CD-ROM with Results
Validate Expected Results with
Results Saved to CD-ROM
Save Test Data
Marking Devices
Counties are to provide voters at the
polls with ES&S approved marking
devices
Absentee voters are to be instructed
to use a #2 pencil or Blue or Black
ink pen
List of approved marking devices
TABULATION
Logic and Accuracy Test
Ballot Preparation
Inspect for Damaged Ballots
Sort Switches
Blank Ballots
Write-ins (if any)
L&A same positions
Expected Results – 1 blank - 1 write-in
All Ballots that stop the M650
Send to review boards
Counties are to continue to use the
existing ballot duplication procedures
for ballots that are unreadable by
machine.
Exception Ballots
Blanks
Duplicate and Original ballots
Valid write-in
“Invalid Ballot Style” error
“Code Channel” error
“Indeterminate Read” errors
Tabulation of Duplicated Ballots
Plan for Duplicates and Originals
Diagram ballot flow back to tabulator
Avoid crossing counted and
uncounted ballots
Do not mix originals and duplicates
Diagram ballot flow to storage
Accessible storage for review
Results Accumulation
Spread sheet – single M650s
Election Reporting Manager (ERM) software
Data transfer log to track all transfer disks
from each tabulator for each transfer to
confirm data verification and backup
Print and backup reports
Check for anomalies or inconsistencies
ERM – Burn a CD-ROM
“Unofficial Election Results”
Election Night Public Reports
Report “Unofficial Election Results” to
the Secretary of State Election Night
POST-TABULATION
Logic and Accuracy Test
Retain Ballots
Save Results Reports
Save Test Documentation
Save all ERM files to CD-ROM
Re-create the Election if Necessary
Incident Contingency Plans
BEST PRACTICES
Information Links
Prepare Detailed Plans and Procedures
Pre-Election Testing and Reporting
Election Day
Data Transfer to Election Reporting
Manager
ES&S Recommended Marking Devices
Sample Tracking Spread Sheet
Everything Posted Online
www.idsos.idaho.gov/elect/clerk/clerkinfo.htm