Transcript Document 7582633

Operations and Services
Improvement Process
(OSIP)
101
6/2/05
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What is OSIP?
 OSIP is the NWS requirements-based management process (RMP)
approved by the Corporate Board in June ’05.
 OSIP is a standard, systematic, and disciplined process for
evaluating needs/opportunities…
o captures requirements
o develops solutions
o prioritizes resources
 OSIP is managed by a working group comprised of OST, OCWWS,
OHD, OOS, CIO, CFO, Regions, and NCEP.
 OSIP is structured so that needs throughout the NWS can be
identified and solutions to those needs can be found based on
requirements; ensuring that solutions meet these requirements.
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OSIP
Five Stage Process
Gates or Key Decision Points
G1
Collection
&
Validation
Concept
Exploration
&
Definition
Stage 1
Stage 2
Need/Opportunity
• Define and Validate
Needs and
Opportunities
G2
Applied
Research
&
Analysis
Stage 3
• Perform Exploratory • Perform Applied
Research
Research
• Develop Concept
of Operations and
Operational
Requirements
• Develop
Requirements
G4
G3
Operational
Development
Deploy,
Maintain, &
Assess
Stage 4
Stage 5
• Develop/Acquire
Operational Systems
• Implement
Solutions
• Begin O&M
• Assess Results
• Analyze Solutions
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OSIP
Documentation
 Key Information is captured in a “maturing” project document
G1
Collection
&
Validation
Concept
Exploration
&
Definition
Stage 1
Stage 2
Need/Opportunity
• Statement of Need
or Opportunity
• Plan for Stage 2
& beyond
G2
Applied
Research
&
Analysis
G4
G3
Operational
Development
Deploy,
Maintain, &
Assess
Stage 3
Stage 4
Stage 5
• Exploratory
Research
Evaluation
• Applied
Research
Evaluation
• Operational
Testing
Results
• Concept of
Operations
and Operational
Requirements
• Technical
Requirements
• Update Plan
for Stage 4
(Integrated
Logistics Plan)
• Update Plan
for Stage 3 &
beyond
• Update Plan
for Stage 3 &
beyond
• Business Case
• Assessments
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OSIP
Oversight
G1
Collection
&
Validation
Concept
Exploration
&
Definition
Stage 1
Stage 2
Need/Opportunity
G2
Applied
Research
&
Analysis
Stage 3
G4
G3
Operational
Development
Deploy,
Maintain, &
Assess
Stage 4
Stage 5
Gate Keepers: Cross-functional Decision makers who:
• Assess results and commit resources for follow-on work
• Enforce standards, but allow flexibility in execution
• Elevate decisions as appropriate; fast track as needed
 Cross-functional IWTs execute process activities:
• Perform activities within each stage
• Capture information for decision-making and downstream activities
• Develop plans and resource requirements for subsequent stages
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What is an IWT?
 An Integrated Work Team (IWT) is an NWS matrix team responsible for
carrying out each stage of the Operations and Services Improvement
Process (OSIP) for a project.
 The IWT is identified and chartered by the OSIP Gate Members and will
be notified of assignment by their supervisor.
 The OSIP Gate Members also identify the IWT Lead.
 IWT Members should represent their respective office and specific
interests.
 Membership of the IWT may change from stage to stage, depending on
expertise required.
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What Is The Role of the IWT Lead?
 Lead the IWT to achieve project goals.
 Ensure OSIP stage deliverables are developed
 Ensure the PACE requirements management tool is available to project team
members.
 Brief the OSIP Gate members at key decision points.
 Keeps the IWT members informed about gate disposition and decision points.
 Perform routine project planning and status reporting.
 Coordinates with OSIP Analysts on status of deadlines and resolving any issues
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IWT Lead sends documents to [email protected]
MON
SUN
IWT
Lead
attends
RT
meeting
1
2
8
10
9
Review
Team
17
16
15
IWT
Lead
attends
Gate
meeting
TU
Stage
Documents
Due
3
WED
FRI
TH
SAT
4
5
6
7
11
12
13
14
Final drafts
due
18
19
20
21
Gate
Documents are due two weeks before scheduled gate meeting.
Review Team will provide valuable feedback. IWT has 3 days
to make revisions and submit final drafts.
Caution!! This is just an example. These are not actual dates.
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OSIP Statement of Need Template
1.1.1 Title:
1.1.2 Contact: [Provide contact name, Office, phone number and email address]
1.1.3 Description: [Provide a description of the mission need. This could be a deficiency or potential efficiency gain.]
1.1.4 Justification:
1.1.4.1 Origination, Documentation, and Drivers: [Identify the origin of this need, citing appropriate documentation and
other drivers]
1.1.4.2 Linkages: [Identify how this need links to the NOAA/NWS strategic plans, PPBES, other validated requirements, etc.
Make appropriate document citations.]
1.1.5 Existing capabilities/capacities and limitations related to the need: [Identify what existing capabilities/capacities
NOAA/NWS has related to the need. Describe the limitations of these capabilities/capacities or what new ones are needed]
1.1.6 Benefits and Performance Impact:
1.1.6.1 Performance Measure Impacts: [Identify relevant Government Performance Requirements Act (GPRA) Goals and
other performance measure impacts. Describe how meeting this need would improve these measures]
1.1.6.2 Socio-economic Impacts: [Citing appropriate documentation, quantify any socio-economic benefits that would
occur if this need were met.]
1.1.7 Key Customers and Stakeholders:
1.1.7.1 Customers: [Identify who will benefit from meeting this need.]
1.1.7.2 Stakeholders: [Identify organizations that should be involved in meeting this need.]
1.1.8 Supporting Information: [List any additional supporting information available, i.e. testimonials, potential
alternatives/resource needs, work already done, analysis…etc. Note: This section is for information only. Approval of the
Statement of Need does not imply approval of any potential alternatives or resources described herein.]
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1.1.1 Title: Evolution of AWIPS
Current
capability
deficiency
Description of gap
1.1.2 Contact: Jason Tuell, 301.713.1809x112
1.1.3 Description: The Advanced Weather Interactive Processing System
(AWIPS) computer performance, capacity, and communications capabilities cannot
effectively accommodate demands for new science because the concept of
operations and significant parts of the infrastructure were based on 1990s
Statement of
what needs to technology. The current system architecture (hardware and software) can no longer
integrate requirements for data and science enhancements within 18 months.
be done
Anticipated growth in satellite and Numerical Weather Prediction (NWP) data
volumes, and requirements for IFPS and digital services will exacerbate AWIPS
capacity gaps. NWS must take proactive measures to evolve the AWIPS hardware,
software, and telecommunications architecture and system capabilities to sustain
critical warning and forecast operations and meet strategic goals.
End state vision is a modern, responsive, flexible, extensible, powerful, secure and
cost effective IT system necessary for NOAA and NWS to perform their mission
and meet strategic goals.
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OSIP Process
Corporate Oversight
DAA
Ops/S&T Committee
Oversight
S&T/Ops Committee
Oversight
FIRC
Oversight
Ops Committee
Oversight
Validation
& Stage 2 Resourcing
R&D/CONOPS Approval
& Stage 3 Resourcing
Solution Selection
& Stage 4 Resourcing
Deployment Decision
& Stage 5 Resourcing
G1
G2
G3
G4
Collection
&
Validation
Concept
Exploration
&
Definition
Applied
Research
&
Analysis
Operational
Development
Deploy,
Maintain, &
Assess
Stage 1
Stage 2
Stage 3
Stage 4
Stage 5
Need/Opportunity
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OSIP Mission Priority Flow Chart
A
Fulfills Mandate?
Executive/Legislative
No
B
High
Vital
Sustains Operations?
Very High
High
No
C
Very High
Direct
Links to Strategic Plan?
High
No
D
Promotes Efficiency or
Cost Savings?
Yes
No
E
No
Mission
Priority
How much corporate impact?
National
Moderate
Rgn/Local
Low
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OSIP relationship with other processes
PPBES
[email protected]
G1
Collection &
Validation
Concept
Exploration
& Definition
G4
G3
G2
Applied
Research &
Analysis
Operational
Development
Deploy,
Maintain, &
Assess
Change Management
(CCB)
SREC
Request
for Change
“Major Projects”
are elevated to
NOAA RMP at
appropriate Key
decision points
[email protected]
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Where do I go to access OSIP over the Internet?
https://osip.weather.gov/
• You can access the website by using your NOAA email
username and password.
• On the OSIP website, you can access document
templates, previously posted documents from other
projects (to use as examples), and project deadlines and
gate meetings (via the summary report).
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Who can help me if I have further questions about
OSIP or regarding required documents and deadlines?
 OSIP contacts available for support include:
o Carlos Diaz (OCWWS)
o John Parein (OCWWS)
o Suzanne Lenihan (OST)
o Douglas Hilderbrand (OST)
o Cindy Woods (OST)
o Dwayne Johnson (OST)
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