Transcript Project Application Wednesday 15 February 2006 6 Guidebook on APEC Projects

Project Application
6th edition Guidebook on APEC Projects
Wednesday 15 February 2006
Project Application
• Projects are initiated by economies through Working
Groups or Committees
• Relevant other APEC fora should be consulted where
the work cuts across fora
• SOM may initiate projects on cross-cutting issues with
the prior support of relevant APEC fora
• Projects from SOM Task Forces require at least in
principle approval from SOM
• Projects from CTI sub-fora require explicit approval (and
ranking) from CTI
Project Application
6th edition Guidebook on APEC Projects
• Chapter 4
• Annex B – Application form
•
•
Annex B1 – Special format for databases and websites requesting APEC funding
Annex B2 – Simplified form for self-funded projects
• Annex B3 –Quality Assessment Framework
(QAF)
• Annex D – Assistance in filling in application
form – maximum rates; common waivers
Project Application
• Face Sheet
• Title of Project
– Short and simple
– Explanatory
– Distinctive
– CTI sub-fora projects should contain the
appropriate abbreviation e.g. SCCP, GOS
Project Application
• Face Sheet
• Proposing APEC Economy
– At least one: usually the economy from which the
Project overseer will come. Responsible for arranging
co-funding (if required)
• Co-sponsoring APEC Economies
– Number of proposing + co-sponsoring APEC
economies must be three or more
– No specific requirements on duties/ responsibilities
(individual fora though may have their own rules on
this)
Project Application
• Face Sheet
• Project number
– Will be allocated by the APEC Secretariat
– Takes into account the ranking of the project
by the relevant APEC forum/fora
APEC forum abbreviation/ year
commencement/ postscript
• T – TILF
• A – APEC Support fund (ASF)
• ‘ ‘ - Operational Account
Project Application
• Face Sheet
• Choice of Funding
– Operational Account: economic and technical
cooperation
– APEC Support Fund (ASF): capacity building for
APEC developing economies
• Relevant sub-funds of ASF
– TILF Special Account: cooperation projects on trade
and investment liberalization and facilitation (15 areas in OAA
part 1)
Project Application
• Face Sheet
• Financial information
– Co-funding required for ASF projects
– Co-funding required for TILF projects
• ~20% for projects from developing economies (11)
• ~50% for projects from developed economies
– Co-funding desirable for Operational Account
projects
– Exceptions may be given for projects which
are required of host economies eg IAP
Project Application
• Face Sheet
• Project start date: normally 1 January
(current date for urgent projects)
• Project end date: at latest end November
of year after start date. This allows for final
disbursement by 31 December that year.
Project Application
• Face Sheet
• Brief description of project- its purpose
and the principal activities (including when
and where)
– Emphasis is on brief - but giving a good
overall picture of the project
Project Application
• Face Sheet
• Project Overseer
– Should be knowledgeable of the substance of
the project
– Should not be a principal in the project
Project Application
Project Design ((1) to (6))
• (1) Be brief and relevant, concentrating on
the most recent priorities
• (2) usually no more than 3 objectives
• (4) to (5) describe project outputs and how
these will assist the target beneficiaries.
This will help provide the answers to (3) on
assessment
Project Application
• Project Design (6)
• TILF linkage. 15 items in OAA part 1 and
where appropriate part 2
• Consult with TILF co-ordinator. Ensure
that PO/WG consult with Japan
Project Application
Linkages ((7) to (9))
• Director (Program) can add value by
checking with colleagues on related work
in other APEC fora
• WG should check not duplicating work of
other international organizations
• Objective to ensure added value for the
project
Project Application
Methodology ((10) to (11))
• This should be easy to understand for the reader
of the project proposal
• It is desirable to have as many APEC member
economies involved as possible in a project.
• There may be occasions when projects are
demonstration projects involving one or two
economies or where for obvious reasons
projects are not applicable to all members (eg
on mining)
Project Application
Dissemination of Project Output (12)
• Consult with Director (Communications and
Public Affairs)
• On-line / soft copy publication is often most costeffective
• Publication costs should not normally exceed
US$5,000 and often be considerably less
• Occasionally output may be suitable for a wider
audience.
Project Application
• Gender Concerns ((13 to (14))
• Ensure gender concerns are brought into
the project at an early stage – eg a project
on microfinance should consider the
particular problems of access to microfinance for women who make up a
significant proportion of microentrepreneurs
Project Application
• Budget ((15) to (17)) and Annex A
• Direct labour
– Speakers honorarium (not for government officials)
maximum US$1,500: should normally be less than
US$1,000
– Consultant fees – less than US$80/ hour (indicative
amount)
– Secretarial assistance – less than US$20/hour
– Translators fees (including SI) – need to justify in
project proposal
Project Application
• Budget
• Airfares budget should be based on broad
regional parameters:
– SE Asia
– NE Asia
– Australasia –separate costings may need to be given for
Papua New Guinea
– Latin America
– Russia
Project Application
• Budget
• Airfares restricted economy class except for
speakers/ experts for travel in excess of 12
hours where restricted business class is given
• Airfares for participants from travel-eligible
economies only (11 APEC developing member
economies). Participants from other economies
must be funded by the relevant economy
Project Application
• Budget
• Per diem UN per diem of destination city paid for
arrival day + duration of APEC event + 0.75 as
additional payment
•
3 day workshop = 4.75 days per diem (1+3+0.75)
• Per diem paid to all speakers/ experts: active
participants from APEC developing economies
only - with waiver and for a maximum of 2 per
economy
• Government officials – waiver required
Project Application
• Budget
• Equipment – computer equipment should be
required less and less now as such items are
now more standard in ministries/ universities, etc
• Photocopying – maximum of US$2,000: payable
on reimbursement only
• Communications – maximum of US$2,000. If
videoconferencing can save travel costs the
amount could increase
Project Application
• Budget
• Hosting costs
• Maximum of US$5,000 for a 2-day
conference: pro rata for longer. Meals/
coffee breaks/ souvenirs are not fundable
• Organisers should use competitive bidding
to source venues wherever possible. Not
necessary to be in expensive city centre
locations.
Project Application
• Urgent Projects (18)
• Urgency definition in Chapter 2 – related
to Ministerial/ Leaders’ Statements/
Declarations
Project Application
• QAF
• For OA and ASF projects
• To be filled in by Small Group of relevant
APEC forum (not by the PO) and results
reflected back to the PO so that
improvements may be made
• Only necessary to rescore if significant
changes made as a result
Project Application
• A workshop on project management will
be held later in 2006
THE END