Transcript Chapter 4 Revising and Proofreading Messages Business Communication Lehman and DuFrene

Chapter 4
Chapter 4
Revising and Proofreading Messages
Business Communication, Anniversary Edition
Lehman and DuFrene
2002 South-Western/Thomson Learning
Chapter 4
Editing and Rewriting

Create vivid images

Write clearly

Write concisely

Check readability

Proofread for accuracy
Business Communication, Anniversary Edition
Lehman and DuFrene
2002 South-Western/Thomson Learning
Chapter 4
Factors Affecting Readability
 Difficulty of words
 Sentence length
Desirable readability index
for business writing
8–11 grade
Business Communication, Anniversary Edition
Lehman and DuFrene
2002 South-Western/Thomson Learning
Chapter 4
Procedures for Proofreading
• Use spell check to locate keying errors
and repeated words
• Print a draft of the document
• Proofread several times
– 1st for content, organization, and style
– 2nd for mechanical errors
– 3rd if document is non-routine or
complex
• Edit for format and layout
• Print on high-quality paper
Business Communication, Anniversary Edition
Lehman and DuFrene
2002 South-Western/Thomson Learning