Transcript Hurdling through College Work-Study 5/24/2016 1

Hurdling through College
Work-Study
5/24/2016
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Definition
 The Federal Work-Study (FWS) Program is a
government subsidized student employment
program designed to assist students in financing
their post-secondary education. In order to be
eligible for Work-Study, students must
document financial need every year by
completing the Free Application for Federal
Student Aid (FAFSA). Undergraduate and
graduate students are eligible.
Note: The only way for students accepting their
Work-Study (WS) award to receive the award
amount is to get a job, work up to 20 hours per
week, and earn it! Students are strongly
encouraged to begin the job search early.
Popular Work-Study positions tend to be filled
quickly.
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What is CWS?
 What are the advantages of Work-Study Jobs?
 Although a WS job should be treated as any other job, it
does have several distinct advantages:
 Students have the benefit of working in an environment
suited to their skills, preferences and possible career
goals.
 Students and Work-Study employers arrange a work
schedule around the class schedule.
 Work-Study wages are not counted towards next year's
student contribution for financial aid.
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Introduction
 Key Players
 Office Functions
 Operations
 Clarifying Work-Study Procedures
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Key Players
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Financial Aid Office/CWS Office
Career Services
Human Resources
Budgets
Payroll
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Functions of each Office
 Financial Aid/CWS Office
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1. Furnish students with Award
Letters
2. Forward approved PAR’s to
Human Resources
3. Responsible for CWS Federal/
Texas Regulations and
Guidelines
4. Receive PAR and Authorization
Forms from Departments
5. Assist Departments in: Hiring,
Student balances,
Terminations, Reallocations
6. Notify departments of student
award changes or low limits
7. Approve pay rates & increases
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Functions of each Office-Cont’d
 Student Services
1. Receive CWS Authorization Forms from
CWS
2. Initiate CWS Announcements
3. Monitor & train CWS On-Line system
4. Post job listings on-line
5. Receive Hire Confirmation Forms
6. Issue student Authorization Forms
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Functions of each office-cont’
Human Resources
 Input PAR into Payroll system
 Receive PAR’s from CWS Office
 Verify employment information
 Verify and update student addresses
and marital status
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Functions of each office-cont’d
 Payroll
1. Receive timesheets from
departments
2. Reconcile student gross
wages
3. Process timesheets and
issue checks
4. Send out W2’s
5. Receive approve Reallocation
Forms from CWS Office
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How CWS Works
 All department post CWS
positions on line
 Student review posting and
select positions and complete
application on line
 Department reviews application.
Interview Applicants
 Department sends selected
applicant with Hire Confirmation
Form to Career Services
 Career Services gives student
Authorization Form
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How CWS Works
 Department has student complete
Personnel paperwork
 Department sends Hiring PAR and
Personnel paperwork to CWS Office,
Rm 23 E. Cullen (not Human
Resources)
 Student is not allowed to work until
the student present the department
with a Authorization Form
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Discussion
 Beginning this year Federal CWS and
Texas CWS both carry a 75/25 split.
 Departments will still have to make
sure student is in perspective
positions
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Contacts:
 CWS – Treanell Scott
Asst Director X3-9065
CWS – LaChondra Mack
Coordinator X3-9052
CWS - Roquinshunta Hamilton
CWS Clerk X3-9057
Payroll –Margaret Busch – X3-8770
Reallocations – Pat Howard – X3-8876
Human Resources – X3-5771
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