Hurdling through College Work-Study 5/24/2016 1
Download
Report
Transcript Hurdling through College Work-Study 5/24/2016 1
Hurdling through College
Work-Study
5/24/2016
1
Definition
The Federal Work-Study (FWS) Program is a
government subsidized student employment
program designed to assist students in financing
their post-secondary education. In order to be
eligible for Work-Study, students must
document financial need every year by
completing the Free Application for Federal
Student Aid (FAFSA). Undergraduate and
graduate students are eligible.
Note: The only way for students accepting their
Work-Study (WS) award to receive the award
amount is to get a job, work up to 20 hours per
week, and earn it! Students are strongly
encouraged to begin the job search early.
Popular Work-Study positions tend to be filled
quickly.
5/24/2016
2
What is CWS?
What are the advantages of Work-Study Jobs?
Although a WS job should be treated as any other job, it
does have several distinct advantages:
Students have the benefit of working in an environment
suited to their skills, preferences and possible career
goals.
Students and Work-Study employers arrange a work
schedule around the class schedule.
Work-Study wages are not counted towards next year's
student contribution for financial aid.
5/24/2016
3
Introduction
Key Players
Office Functions
Operations
Clarifying Work-Study Procedures
5/24/2016
4
Key Players
Financial Aid Office/CWS Office
Career Services
Human Resources
Budgets
Payroll
5/24/2016
5
Functions of each Office
Financial Aid/CWS Office
5/24/2016
1. Furnish students with Award
Letters
2. Forward approved PAR’s to
Human Resources
3. Responsible for CWS Federal/
Texas Regulations and
Guidelines
4. Receive PAR and Authorization
Forms from Departments
5. Assist Departments in: Hiring,
Student balances,
Terminations, Reallocations
6. Notify departments of student
award changes or low limits
7. Approve pay rates & increases
6
Functions of each Office-Cont’d
Student Services
1. Receive CWS Authorization Forms from
CWS
2. Initiate CWS Announcements
3. Monitor & train CWS On-Line system
4. Post job listings on-line
5. Receive Hire Confirmation Forms
6. Issue student Authorization Forms
5/24/2016
7
Functions of each office-cont’
Human Resources
Input PAR into Payroll system
Receive PAR’s from CWS Office
Verify employment information
Verify and update student addresses
and marital status
5/24/2016
8
Functions of each office-cont’d
Payroll
1. Receive timesheets from
departments
2. Reconcile student gross
wages
3. Process timesheets and
issue checks
4. Send out W2’s
5. Receive approve Reallocation
Forms from CWS Office
5/24/2016
9
How CWS Works
All department post CWS
positions on line
Student review posting and
select positions and complete
application on line
Department reviews application.
Interview Applicants
Department sends selected
applicant with Hire Confirmation
Form to Career Services
Career Services gives student
Authorization Form
5/24/2016
10
How CWS Works
Department has student complete
Personnel paperwork
Department sends Hiring PAR and
Personnel paperwork to CWS Office,
Rm 23 E. Cullen (not Human
Resources)
Student is not allowed to work until
the student present the department
with a Authorization Form
5/24/2016
11
Discussion
Beginning this year Federal CWS and
Texas CWS both carry a 75/25 split.
Departments will still have to make
sure student is in perspective
positions
5/24/2016
12
Contacts:
CWS – Treanell Scott
Asst Director X3-9065
CWS – LaChondra Mack
Coordinator X3-9052
CWS - Roquinshunta Hamilton
CWS Clerk X3-9057
Payroll –Margaret Busch – X3-8770
Reallocations – Pat Howard – X3-8876
Human Resources – X3-5771
5/24/2016
13