Transcript Title III Directors’ Spring Meeting Title III Evaluation/Monitoring Process and Next Steps

Title III Directors’ Spring Meeting
Title III Evaluation/Monitoring
Process and Next Steps
May 7, 2009
Agenda

Update on Title III
Evaluation/Monitoring
Process
- Roberto Saenz

Panel discussion on
ongoing self-study
and program
improvement
- Sandy Hagman
Walled Lake
- Jackie Moase-Burke
Oakland Schools
2
MDE Responsibility

Michigan Department of Education
(MDE) is responsible for monitoring all
ELL/Immigrant program performance to
ensure compliance under the No Child
Left Behind Act (NCLB).
3
Title III Evaluation/Monitoring
Process Update

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Designed and implemented Evaluation/Monitoring
process
Conducted training on process via a series of webinars
Disseminated Self Evaluation Tool to individual LEA’s
and consortiums for completion by March 13, 2009
Designed and developed Evaluation/Monitoring Risk
Factor Tool to determine type of review
Created standard final report format for documenting
individual district reviews
4
Progress To Date

230 Self Assessment Tools (SATs) have been
submitted to MDE, Office of School
Improvement (OSI) .
 All SATs received have been analyzed based
on risk factor criteria and categorized into
desk/telephone or on-site reviews.
 To date 20 desk/telephone reviews have been
conducted and final reports compiled.
5
The Evaluation Model
Documentation + Performance = Type of Review
Evaluation
Checklist
+
Performance Data
AYP
AMAOs
MEAP
ELPA
6
=
Type of
Review
Evaluation Checklist Tool
Contents’
Six Sections

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7
Administrative Responsibilities
Student Identification
Parent and Community
Involvement
Instructional Programs and
Assessment
Teacher Qualifications and
Professional Development
Program Evaluation and School
Improvement
Title III – Evaluation Risk Factors
Michigan Department of Educaiton
Office Of School Improvement
Title III - ELL Monitoring Evaluation Risk Factors
Evaluation
Y/N
Y/N
$Am ount
%
8
$Am ount
9
MDE R
evi ew
8
Score
Recom
me nd
ed
B
ed Un
expen
de
% Of A
ppr ov
Alloca
ted/Aw
arded
di t fin
ding
An y f e
der al
au
O s, 2
Y/N
7
plianc
e NCL
6
of Com
5
Level
4
Checklist
alance
(car ry
over)
3
Distric
t mak
e AMA
Distric
t mak
e AM
AO s,
1
Distric
t mak
e AY P
/AMAO
Y/N
2
Financial Health
d
1
s, 3
Cell #:
Audit
Alloca
tion B
Academ ic Perform ance
Type
Types of Review
Desk
Telephone
Focused On-Site
9
Final Evaluation Report - Format
Title III Evaluation/Monitoring
Office of School Improvement
Final Report
District Name
District Code
Date Of Review
Type of Review
Review Team
Members
Key Observations
Recommendations For
Improvement
Required Changes
10
Trends – Reviews to Date
Trends
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Demonstrated need for process and procedures for monitoring
progress of Exited Students
Clarification of ELL Parent Notification Letter of Services (30
days/2weeks) and distribution of Parent Refusal Letter
Districts seek best practices or models to effectively monitor
student progress on English proficiency, assessment data, state
academic content, and performance standards
Communicating with ELL parents in a language they can
understand
Increasing ELL Parent Involvement/Outreach efforts
Unfamiliarity with consequences of failure to meet AMAOs’
benchmarks
11
Key Learnings
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Positive feedback on self assessment tool
Clarifying NCLB and improving processes/procedures to ensure
compliance
Expressed willingness to strengthen and improve areas of
noncompliance
Disconnect in the lines of communication/distribution of self
assessment tool
Districts may benefit from additional knowledge and
implementation of NCLB
Desire to improve Title III allocation process in order to receive
funds at the beginning of school year
Increase awareness and access to data on Michigan Electronic
Grant System (MEGS)
Clarification on utilization of Title III Funds
12
Looking Forward
Focus on completing site visits to the five
largest Title III districts by June 30, 2009
 Continue to schedule and conduct desk/
telephone reviews and compile final
reports by June 2009
 Develop master review calendar for
2009-2010 school year

13
Your Feedback
Open Discussion
 Your feedback on process
 What can be improved
14
Office of School Improvement
MaryAlice Galloway
Interim Director
517-241-3147
[email protected]
Linda Forward
Supervisor, Academic Support
517-373-8480
[email protected]
Roberto Saenz
Education Consultant
517-373-6066
[email protected]
15
Evaluation Monitoring Process
Q&A
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