Transcript Shelflisting: Part One Basic Introduction 9/06 1

Shelflisting: Part One
Basic Introduction
9/06
1
LCC Call Numbers
• Call number= Class Number + Book
Number + Date
• Class number: from the LC classification
schedules (accessed via ClassWeb);
corresponds to the primary subject of
the book
• Book Number: used to subarrange
books with the same class number
2
LC Class Numbers
• Begin with one to three capital letters. (Only
D and K classes use 3 letters)
• Then, whole numbers in ascending order
TH4536 Paper and pulp mills
TH4537 Rolling mills
• Decimal extensions (to insert new topics
between whole numbers)
TH4536.5 Printing plants
3
Cutter Numbers
• In the schedules, some class numbers are
further subarranged with Cutter numbers
representing topics, places, or persons
• Definition: “a method of representing words
or names by using a decimal point followed
first by a letter of the alphabet, then by one
or more Arabic numerals. A Cutter number is
read and sorted as a decimal number.”
4
Pre-assigned Cutters
HN79.C8
Social conditions in
Connecticut
HV5824.L38
Drug use by lawyers
NC783.8.H65
Drawing of horses
TR781.B35
Photography of bald
persons
5
Call Number Tagging
• Bibliographic record, call number assigned by
LC:
050 00 ‡a ‡b
• Bibliographic record, call number not
assigned by LC, but using LC classification:
050 _4 ‡a ‡b
• MFHD
852 0x ‡b <location> ‡h ‡i
6
Call Number Formatting
• A period is used before the first Cutter;
a period is never used before the
second Cutter (if there)
• The (second) subfield delimiter is
entered before the LAST Cutter number
• If there is no Cutter number, the subfield
delimiter is entered before the date
7
Tagging/Formatting Examples
050 00 ‡a GV1101 ‡b .K66 2000
852 00 ‡b sml ‡h GV1101 ‡i .K66X 2000 (LC)
050 _4 ‡a HC28.5.G7 ‡b C65 1987
852 00 ‡b lsf ‡h HC28.5.G7 ‡i C65 1987 (LC)
050 00 ‡a BP109 ‡b 2004
852 00 ‡b ccl ‡h BP109 ‡i 2004 (LC)
8
Definition: Shelflist
• “A file of bibliographic records arranged
in the same order as the corresponding
materials on the shelves.”—Subject
Cataloging Manual: Shelflisting
9
Definition: Shelflisting
• “The activity of arranging materials
within an existing collection, normally by
author;
• “The activity of determining the book or
author number and necessary additions
to the call number for a unique
number.”—Subject Cataloging Manual:
Shelflisting
10
Arranging: Using Collocation,
Differentiation, and Filing Order
• For a classification scheme such as LCC,
shelflisting is used to subarrange resources
with the same class number by means of:



Collocation. Bringing like resources together
Differentiation. Distinguishing different resources
from each other.
Filing Order. Various devices—”necessary
additions”--used to further subarrange files of
collocated resources.
11
Cutter Numbers
• Cutter numbers are the primary device
used to collocate & differentiate records
within the shelflist.
• In practice, shelflisting applies to Cutter
numbers that have NOT been preassigned, usually Book Numbers, but
also biography & geographic Cutters
12
Book Numbers
• Book numbers are a subset of Cutter
numbers; their most common function is
to differentiate works and provide the
basis for the order of filing
• Book numbers generally map to the
main entry of the bibliographic record
but there are many exceptions
13
Example: BL65.D7 F85
• Resource:
050
00
‡a BL65.D7 ‡b F85 2000
100
1_
‡a Fuller, Robert C., ‡d 1952-
245
10
‡a Stairways to heaven : ‡b drugs in American
religious history …
• F85: Book number corresponds to the main
entry, Fuller
14
Differentiate
• Book numbers can be used to differentiate works
050
00
‡a BL65.D7 ‡b F85 2000
100
1_
‡a Fuller, Robert C., ‡d 1952-
245
10
‡a Stairways to heaven : ‡b drugs in American religious
history / ‡c Robert C. Fuller.
050 00
‡a BL65.D7 ‡b L4 1968
100 1_
‡a Leary, Timothy Francis, ‡d 1920-
245 10
‡a High priest / ‡c by Timothy Leary ; original art by Allen
Atwell and Michael Green.
15
Collocate
• Book numbers differentiate works, but they also collocate
by bringing editions together:
050 00
‡a BL65.D7 ‡b L4 1968
100 1_
‡a Leary, Timothy Francis, ‡d 1920-
245 10
‡a High priest / ‡c by Timothy Leary ; original art by Allen
Atwell and Michael Green.
050
00 ‡a BL65.D7 ‡b L4 1995
100
1_
245
10 ‡a High priest / ‡c Timothy Leary ; original art by Allen
Atwell and Michael Green ; new edition art by Howard
Hallis.
‡a Leary, Timothy Francis, ‡d 1920-
16
Cutter Number Construction
• Cutter numbers are alpha-numeric
• The number begins with a capital letter of the
alphabet usually corresponding to the first
letter of the name or title it represents
• The rest of the number consists of Arabic
numerals representing the remainder of the
name or title
• A table is used as a guide for mapping the
Arabic numerals to the remaining letters of
the name or title
17
18
Example: Dublin
(First Letter is a Consonant)
• To construct a number for the name Dublin:
 D corresponds to the first letter of the name; D is a
consonant
 2nd letter is u. The table row for consonants
assigns the number 8 to u, so: D8
 The number should be expanded to account for
the 3rd letter, b. The table row for expansion
numbers assigns the number 3 to the range a-d,
so: D83
050 00 ‡a F457.G77 ‡b D83 1991
100 1_
‡a Dublin, Doris.
19
Example: First Letter is a Vowel
• To construct a number based on the title word Other:
 O corresponds to the first letter of the title; O is a
vowel
 2nd letter is t. The table row for vowels assigns the
number 8 to t, so: O8
 The number should be expanded to account for
the 3rd letter, h. The table row for expansion
numbers assigns the number 4 to the range e-h,
so: O84
050
00
‡a PR1110.W6 ‡b O84 2000
245
05
‡a The "other" eighteenth century …
20
Example: first letter is S
• To construct a number based on the name
Schäfer:
 S corresponds to the first letter of the name
 The table row for S assigns the number 3 to the
combination ch, so: S3
 The number should be expanded to account for
the 4th letter, a (the diaresis or umlaut is ignored).
The table row for expansion numbers assigns the
number 3 to the range a-d, so: S33
050
00
‡a TD442.5 ‡b .S33 2001
100
1_
‡a Schäfer, Andrea Iris.
21
Example: First Letters QU
• Title main entry:
245
04
‡a The question of reception : ‡b martial arts fiction in
English translation ...
• To construct a number based on the title word
Question: 050 00 ‡a PL2419.M37 ‡b Q47 1997



QU corresponds to the first 2 letters of the title (the initial article
is skipped); use table row for QU
3rd letter is e. The table row for initial letters QU assigns the
number 4 to e, so: Q4
The number should be expanded to account for the 4th letter, s.
The table row for expansion numbers assigns the number 7 to
the range p-s, so: Q47
22
Example:
Numbers & Dates in Titles
• If numerals require Cuttering, use the range
A12-A19; if numerals are written out, Cutter
like any other word
050
00
‡a TC145 ‡b .A1425 2003
245
00
‡a 25 years of Advances in water
resources ...
050
00
‡a BM723 ‡b .F48 1996
245
04
‡a The fifty-eighth century : ‡b a Jewish
renewal sourcebook …
23
EXERCISE 1
Using the LC Cutter Table
24
How Many Cutters?
• In standard shelflisting practice,
catalogers assign one, two, or, more
rarely, no Cutter number at all,
depending on the instructions in the
schedules
• Assigning 3 or more Cutters is nonstandard; no more than 2 alphanumeric numbers are used to
subarrange the class number
25
Class Numbers without Cutters
(Examples)
• Censuses are often subarranged by census
date only; differentiation is by work letter:
HA201 1990e
• Some collections of treaties are subarranged
by the date of publication of the monograph:
KZ236 2000
• Collected works of literary authors:
PQ2489 2002 <collected works of Emile
Zola>
26
Class Numbers with One Cutter
Number
• When there is one Cutter, it functions as
the book number and maps to the main
entry:
050
100
00
1_
‡a Z668 ‡b .R365 2000
‡a Rehman, Sajjad ur, ‡d 1951-
245
10
‡a Preparing the information
professional : ‡b an agenda for the
future / ‡c Sajjad ur Rehman.
27
Class Numbers
with 2 Cutter Numbers
• Usually when two Cutter numbers are
used, the first number subarranges the
class number, and the 2nd number is the
book number:
050
100
00
1_
‡a DC611.B848 ‡b H84 1997
‡a Hunt, Lindsay.
245
10
‡a Essential Brittany / ‡c by Lindsay
Hunt.
28
Subarrangment of the Class
Number Using Double Cutters
• For some class numbers, two Cutters
are used to subarrange the class
number
• The second Cutter number does not
map immediately to the main entry or it
does not map at all
29
Example:
Double Cutter for Geographic Area
• For geographic area subarrangement, a
digit is often added at the end of the first
Cutter to indicate that the 2nd Cutter
number is being used for further
subarrangement
• An additional digit(s) is added to the 2nd
Cutter to further subarrange by main
entry
30
Geographic Cutter Table
• For the base number for the country, use the table in
SCM Shelflisting G 300
• See also:
http://staff.library.mun.ca/staff/toolbox/tables/regcoun.htm
31
Example NA4415
Capitol & Parliament Buildings. By Country A-Z
050
00
‡a NA4415.I732 ‡b D835 2000
100
1_
‡a Griffin, David J.
245
10
‡a Leinster House, 1744-2000 …
610
20
‡a Leinster House (Dublin, Ireland) ‡x History.
• .I732 The Cutter number for Ireland (I73) with an
additional digit (2) to indicate further subdivision by
locality within Ireland
• .D835 The 2nd Cutter D83 for Dublin, with an
additional digit (5) to further subarrange by main
entry (Griffin)
32
Books about Books: 1st Cutter
• Criticism/commentary on the first Cutter
number.
• Assign the same call number to the
criticism/commentary that was assigned to
the original text in the original language, and,
• If the call number for the original text has a
single cutter, add the digit 3 to the Cutter, and
then add a second Cutter for the main entry.
33
Example:
• Original text:
050
00
‡a B2948 ‡b .D46
100
1_
‡a Derrida, Jacques.
245
10
‡a Glas / ‡c Jacques Derrida.
• Criticism/Commentary:
050
00
‡a B2948.D463 ‡b H44 1998
245
00
‡a Hegel after Derrida / ‡c edited by Stuart
Barnett.
600
10
‡a Derrida, Jacques. ‡t Glas.
34
Books about Books: 2nd Cutter
• Criticism/commentary on the second Cutter
number.
• Assign the same call number to the
criticism/commentary that was assigned to
the original text in the original language
• If the call number for the original text already
has 2 Cutters, add the digit 3 to the last
Cutter, and then add a digit or digits to
represent the main entry.
35
Example:
• Original text:
050
00 ‡a B3279.H49 ‡b D48 1987
100
1_
245
10 ‡a De l’esprit : ‡b Heidegger et la question / ‡c
Jacques Derrida.
‡a Derrida, Jacques.
• Criticism/Commentary:
050
00 ‡a B3279.H49 ‡b D4836 1993
245
00 ‡a Of Derrida, Heidegger and spirit / ‡c edited
by David Wood.
600
10 ‡a Derrida, Jacques. ‡t De l’esprit.
36
Exercise 2
Books about Books
37
Class Numbers with Dates/Numbers
Followed by Cutter (1)
• Class numbers for U.S. presidential elections include
the date of the election and are further subarranged
by main entry:
JK526 2000 .D68 2002 <presidential election of
2000, main entry Dover; published in 2002>
• Class numbers for disaster relief (earthquakes,
hurricanes, etc.) include the date of the event and are
further subarranged, e.g. by locality and main entry:
HV636 2005 .G85 O5 2006 <assessment of
Hurricane Katrina relief, G85 Gulf Coast, O5 to title>
38
Class Numbers with Dates/Numbers
Followed by Cutter (2)
• Some versions of the Bible, further
subarranged by place of publication
BS2085 1976 .C48 <Authorized version,
published in Chicago>
• Class numbers for regimental histories
include the number of the unit
D769.3 101st .S48 1976 <101st Airborne
Division, U.S. Army>
39
Beyond Cutters: Dates
• From 1982, the practice has been to
add the imprint date to the call number
of all monographic works, including
multipart monographs
• Dates are not added to the call numbers
for serials and certain loose-leaf
publications associated with legal
materials
40
Examples (Dates)
Imprint
Call Number in 050 00
1996
PT2681.E18 ‡b A9413 1996
simple monograph
c1984-1994
QA276.A12 ‡b T85 1984
multipart
[1994?]
U53.V86 ‡b A3 1994
probable date
198-
PG3665 ‡b .A1 1980z
probable decade
41
Conference Dates
• Significant exception to the use of the imprint date for
monograph call numbers: conference main entry (use
the date of the conference):
050
00
‡a SD118 ‡b .S455 1981
111
2_
‡a Seminar on Forest Technology Developments ‡d
(1981 : ‡c Manila, Philippines)
245
10
‡a Seminar on Forest Technology Developments …
260
__
‡a Helsinki, Finland : ‡b National Board of Vocational
Education, Forestry Training Programme for Developing
Countries, ‡c 1982.
42
Work Letters
• Editions published in the same year are
usually differentiated by work letters, by
• Use A for photocopies; Z for “hyphened”
dates (unless the main entry is
corporate)
• Local: capitalize work letters; note that
LC uses lower case
43
Work Letter Example
(From Orbis)
245
12
‡a A history of the world in 10 1/2 chapters / ‡c Julian
Barnes.
260
__
‡a London : ‡b Jonathan Cape, ‡c 1989.
852
00
‡b ccl ‡h PR6052 A7455 ‡i H5 1989
245
12
‡a A history of the world in 10 1/2 chapters / ‡c Julian
Barnes.
260
__
‡a New York : ‡b Alfred A. Knopf, ‡c 1989.
852
00
‡b ccl ‡h PR6052 A7455 ‡i H5 1989B
44
Translation Numbers
• Translation number practice is
described in SCM:Shelflisting G 150
• Translation numbers are used to
differentiate a translation from the
original work
• Translation numbers are added to the
Cutter number for the work and use the
range 12-18
45
Translation Number Table
.x
Original work
.x12
.x13
.x14
.x15
.x16
.x17
.x18
Polyglot
English translation
French translation
German translation
Italian translation
Russian translation
Spanish translation
46
Translation Numbers: Example (1)
• Original:
050
00
‡a DS135.P62 ‡b J4439 2000
100
245
1_
10
‡a Gross, Jan Tomasz.
‡a Sąsiedzi : ‡b historia zagłady
żydowskiego miasteczka …
650
_0
‡a Jews ‡z Poland ‡z Jedwabne ‡x History.
47
Translation Numbers: Example (2)
• Translation into English:
050
100
240
00
1_
10
‡a DS135.P62 ‡b J443913 2002
‡a Gross, Jan Tomasz.
‡a Sąsiedzi. ‡l English
245
10
‡a Neighbors : ‡b the destruction of the
Jewish community in Jedwabne, Poland …
48
Translation Numbers: Example (3)
• Translation into Dutch:
050
100
240
00
1_
10
‡a DS135.P62 ‡b J4439125 2002
‡a Gross, Jan Tomasz.
‡a Sąsiedzi. ‡l Dutch
245
10
‡a Buren : ‡b de vernietiging van de joodse
gemeenschap in Jedwabne…
49
Translation Number Is Not Used-• If there is no uniform title (plus
language) or the main entry is not a
personal author or a title
• If the schedule has the caption By
language, A-Z; instead, construct the
Cutter number based on the language
itself, e.g. E5 for English
50
With/Without Translation Number
• Uniform Title & Language--Add translation number:
050
00
‡a DS135.N5 ‡b A53713 2004
130
0_
‡a Herinnering aan Joods Amsterdam. ‡l English.
245
10
‡a Remembering Jewish Amsterdam / ‡c [compiled by]
Philo Bregstein & Salvador Bloemgarten … translated
from the Dutch by Wanda Boeke.
• No uniform title (original title not given); no translation
number:
050
00
‡a TA455.C3 ‡b C368 2002
245
00
‡a Carbon molecules and materials / ‡c edited by Ralph
Setton, Patrick Bernier, Serge Lefrant ; translated from
the French by Ralph Setton.
51
By Language A-Z-- Example
PQ1170.A5-Z. French literature—Collections
of French literature—Poetry—Translations of
of French poetry into foreign languages—By
language, A-Z
050
00
‡a PQ1170.E6 ‡b C45 1998
245
00
‡a Classic French love poems / ‡c edited by Lisa Neal ;
illustrations by Maurice Leloir.
050
00
‡a PQ1170.G5 ‡b F55 1996
245
04
‡a Der Finger Hölderlins : ‡b Poesie aus Frankreich / ‡c
Jacques Roubaud ... [et al.] ...
52
Copy Cataloging &
Translations
• For copy cataloging, it’s impractical to
check every number against the
schedules, and there are many
situations where the standard
translation numbers are not used
• The general guideline for copy
cataloging is: Do not “correct” call
numbers because you think the
translation number was left off
53
Exercise 3
Translation Numbers
54
Filing Order
• Shelf arrangement is generally derived from the filing
rules for card catalogs
• For example: names and titles are arranged in
alphabetical order; different works with the same main
entry are subarranged by title; initial articles in titles are
skipped; numerals file before names and titles
• Since editions will generally have the same book
number, chronological order by year is used to
subarrange editions
• Work letters are used to subarrange editions published
in the same year
55
Example:
050 00
Main Entry
PN1995.K23 1970
Kael, Pauline. Going steady.
Little, Brown,
1970
PN1995.K23 1970b
Kael, Pauline. Going steady.
Temple Smith,
1970.
PN1995.K23 1994
Kael, Pauline. Going steady.
M. Boyars, 1994
PN1995.K765 2002
Kuhn,
Annette.
Dreaming of Fred
and Ginger.
New York
University Press,
2002
Künstliche
Menschen
Jovis, c2000.
PN1995.K78 2000
Title
Imprint
56
Inserting the Number
• Book number for a work should be unique;
call number for an edition should be unique
• Cutter numbers are expanded decimally
• When constructing a Cutter number, follow
the LC Table ranges if possible, but
sometimes expansion numbers are just used
for expansion
• Generally do not end a Cutter number with 0
or 1, since this will limit future insertions
57
Example:
050 00
Main Entry
Title
Imprint
PN1995.K23 1970
Kael, Pauline.
Going steady.
Little, Brown,
1970.
PN1995.K23 1994
Kael, Pauline.
Going steady.
M. Boyars, 1994.
PN1995.K2527 1985
Kael, Pauline.
State of the art.
Dutton, 1985.
PN1995.K286 1988
Kasdan, Margo
A.
Critical eye.
Kendall/Hunt,
1988.
58
Example:
050 00
Main entry
Title
Imprint
PN1995.K19 1991
Kael, Pauline.
5001 nights at the
movies.
H. Holt, 1991.
PN1995.K23 1970
Kael, Pauline.
Going steady.
Little, Brown,
1970.
PN1995.K23 1994
Kael, Pauline.
Going steady.
M. Boyars, 1994.
PN1995.K2527 1985
Kael, Pauline.
State of the art.
Dutton, 1985.
59
Exercise 4
Inserting a New Number
60
Copy Cataloging Expectations (1)
• Be reasonably alert to misassigned,
mistranscribed, or non-standard modifications
of LC class call numbers


Classification appears to be inconsistent with
other titles in the immediate area of the file
EXAMPLE:
HD6535.N42 S27 1991 <crime in New York;
should have been HV6535.N42 S27 1991 >
HD6535 … <other books are about labor unions in
Mexico>
Class number is completely new to the file
61
Copy Cataloging Expectations (2)
• Keep editions and translations together



If you have the 2nd ed. in hand, check for a
1st ed.
If you have a 1st American ed., check for a
British or Canadian ed.
If you have a translation, check for the
original
62
Copy Cataloging Expectations (3)
• Don’t accept call numbers with more than 2
Cutter numbers
• Do not automatically “correct” a Cutter to
align with the main entry
• Do not automatically add “missing” translation
numbers
• Call number date should match on the
conference date only if the conference date is
in the main entry
63
Exercise 5
Spotting/Imagining Errors
64
For More Information …
• Library of Congress Call
Numbers Overview
http://www.library.yale.edu/cataloging/Orbis2Man
ual/LC%20class%20overview.htm
• Library of Congress
Classification Outline
http://www.loc.gov/catdir/cpso/lcco/lcco.html
65
Still More Information …
• Shelflisting Introduction
http://www.library.yale.edu/cataloging/Orbis2Manual/Shelfli
sting.htm
• LC Cutter Table
http://www.library.yale.edu/cataloging/cuttertable.htm
• LC Translation Table
http://www.library.yale.edu/cataloging/translation.htm
66
LC Cutter Table
1
2
3
4
5
After initial vowels
for the second letter:
b
d
l-m
n
p
r
s-t
u-y
Use number:
2
3
4
5
6
7
8
9
After initial letter S for the second
letter:
a
ch
e
h-i
m-p
t
u
w-z
Use number:
2
3
4
5
6
7
8
9
After initial letters Qu
for the second letter:
a
e
i
o
r
t
y
Use number:
3
4
5
6
7
8
9
For initial letters Qa-Qt, use:
2-29
After other initial consonants for the
second letter:
a
e
i
o
r
u
y
Use number:
3
4
5
6
7
8
9
For expansion for the letter:
a-d
e-h
i-l
m-o
p-s
t-v
w-z
Use number:
3
4
5
6
7
8
9
For authors or titles starting with Arabic
numbers use A12-A19