Transcript Sen Zhang

Sen Zhang
New slide
What is PowerPoint?
 An application that lets you build, print, and deliver
presentations.
 A member in OFFICE 2003 which includes
 Word
 Document
 Email
 articles
 Excel
 Access
 PowerPoint
 Outlook.
PPT vs. PPS
 Google
 National public radio
 http://www.npr.org/
 My suco webpage
 A previous slide
 National public radio
 SUNY Oneonta
 http://www.oneonta.edu/home/default.asp
 My webpage
 Before I start the presentation, I have one question for
those who had previous experience in using
PowerPoint.
 How many ways do you know to insert a new slide?
 We're not talking fancy in this class; the goal of
this course is to prepare you with the basics — how
to put content on slides and get ready to present a
show.
 The bells and whistles can come later and will be
explored when you need them.
 Now roll up your sleeves to dive in learning this
exacting tool.
 There it sits in the middle of the PowerPoint
window: a big, blank slide. "Click to add title," says
the text on the screen. It sounds easy, but you've
never done this before, and the blank canvas is
daunting.
 Yet you have to start somewhere.
 In this lecture, get comfortable with typing onto
slides, arranging text, adding new slides, and
navigating in the PowerPoint window. Then see how
to prepare notes as you create the show, to refer to
when you present.
Placeholders on blank slides
 The window that first opens in PowerPoint has a
big working space in the middle, with smaller
areas around it. That middle space is the slide area,
officially called the slide pane.
 Working in this space, you type text directly onto
the slide. The area you type into is a box with a
dashed border called a placeholder.
 A placeholder is a region of a slide, or a location in
an outline, reserved for inserting text or graphics.
 All the text that you type onto a slide resides in a
placeholder box like this.
 Most slides include one or more placeholders for titles,
body text such as lists or regular paragraphs, and other
content such as pictures or charts.
1. In the slide pane, type text directly onto the
slide, within the placeholder.
2. On the left is a thumbnail version of the slide
you're working on. This area is the Slides tab,
and you can click the slide thumbnails here to
navigate among slides.
3. The notes pane. Type notes that you'll use
when presenting. You can drag the borders of
the pane to make the notes area bigger.
Normal View of PowerPoint
 A three-pane development area
 the outline & slides pane on the left,
 the slide development pane on the top right,
 and the notes pane on the lower right.
Bulleted lists
A.
B.
Item 1
Item 2
A.
B.
Item 2.1
Item 2.2
Bulleted Lists
You can add bulleted lists
 A slide can have details
 Or sub details
 Use the tab key to indent sub-details
 text typed within a body text placeholder (as opposed
to a title). This placeholder typically has five levels of
text indents available, each with its own bullet style and
ever-reducing type size. You'll rarely need more than 5
indented levels.
 If you don't want a bulleted list, select the
placeholder by clicking its border. Then click the
Bullets button .
 Other buttons on the Formatting toolbar, such as
the Center button, are handy for positioning text.
 The indent buttons, such as Decrease Indent ,
help you position text at the right level of indent,
and you can also use keyboard methods. (The same
techniques can also be used in Word.)
 When PowerPoint opens, there's only one slide in the show.
It's up to you to add the rest. Add them one by one as you
go or several at a time, as you prefer.
 There are multiple ways to insert a new slide.
 Click the slide thumbnail that you want the new slide to
follow, and then press ENTER.
 Right-click the slide thumbnail that you want the new slide to
follow, and then click New Slide on the shortcut menu.
(These are two quick methods for adding a slide. On the
Slides tab in the left of the window)
 Go to Insert -> New Slide menu
 Ctrl-M
 PowerPoint has Vivid design templates, different
layouts, and a rich set of decorative Clip Arts help
improve the look of your show.
Template


When you've nailed down the text
for your slide show, lift the
presentation out of its black-andwhite doldrums by applying a
design template.
A template provides color, style,
and decorative accents.
Pick a template
 The design template determines the look and
colors of the slides, including the slide
background, bullet and font styles, font color and
size, placeholder position, and varied design
accents.
 Apply a template at any stage of creating the show.
If you decide later that you'd rather use a different
design template, you can always apply another
one.
 The Slide Design task pane is the place to go.
PowerPoint has many templates to choose from.
Layout
 Also, your slide won't always contain only text, and
you'll need a way to arrange all that you put onto it —
this is where slide layouts come in. See how these
help your composition.
 And get some tips on just how you insert those extra
graphical elements — pictures, charts, and tables —
onto slides.
Pick a layout
 As you create slides, you'll confront the issue of
where to place the things you want on them.
PowerPoint tries to help you here by displaying
slide layouts to choose from each time you add a
slide.
 The layout, when applied, arranges content to fit
into a specific combination of placeholders.
 For example, if you know you'll have text on the
slide and you also want a picture or graphic of
some kind, choose a layout that supplies the
placeholder types and arrangement that you want.
 Some of the layouts are available in the Slide
Layout task pane. You'll use a menu that's on the
layout thumbnails. One of the choices there
enables you to insert new slides that use that
thumbnail's layout.
 Make your best guess on a slide's layout as you go;
you can apply a different one later, though this can
sometimes mean that you need to adjust the
content.
Using Layouts
 Layouts supply pre-selected places called Placeholders in
which to insert text.
 By using Placeholders, the presentation will have
consistent spacing each time you use a slide with that
type of layout.
Inserting Clip Art
 You can add clip art to
your presentation.
 You can add charts
and graphs also.
Use diagrams
love
Table
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Word Arts
You can insert Pictures
 You can copy and
paste pictures from
the web.
 Or you can use altprint-screen to copy a
web-page.
Disgusting?
How about a music
 How to make a music background spanning
throughout the presentation?
Navigate among slides
 Once you have several slides in the show, you'll
need to move among them as you add content.
Here are three good ways to do that:
 Click the slide thumbnail on the Slides tab to display
that slide. Or:
 Next to the slide, at the bottom of the scrollbar on the
right, click the Previous Slide or Next Slide button.
Or:
 Press the PAGE UP or PAGE DOWN key
Test yourself
 In the PowerPoint window, what's the main area
for adding slide content?
 The Slides tab, on the left of the window.
 The notes pane.
 The slide pane, in the middle of the window.
How to run spell checking
 In normal view, run a spelling check by clicking the
Spelling button . Your slides and notes are checked.
What are your choices for printed
handouts?
 Printing the slides, one to a page.
 Printing a handout, which includes choices ranging
from one to several slides per page.
 Printing notes.
 As you create a show, preview it at any time in slide
show view. This view fills the computer screen with
your slides. This is an approximation of how the slides
will look when projected.
Opening, viewing, and escaping slide show
view.
•To open slide show view, select the first slide, and
then click the Slide Show button. (Or just press F5
to always start on slide 1.)
• The computer screen here shows slide show
view, with the Slide Show toolbar appearing on
the lower left. This toolbar has two navigation
arrows and two menus.
•If you don't want to click through all the slides,
press ESC to return to your last view in
PowerPoint.
drawing tool
 You can create a highlighting/drawing tool by pressing
Control P. You turn this off by pressing Control A.
 To navigate through the show, you have several
choices:
 Click the mouse.
 Press the DOWN ARROW key.
 Click the Next arrow on the Slide Show toolbar (see the
arrow selected on the computer screen in the picture).
 Another way is to use the keyboard. Press N for next, P
for previous.
100
80
60
40
East
20
0
1st
Qtr
3rd
Qtr
 By default, PowerPoint assumes that the show will be
presented by a speaker and projected on a screen.
 You can make it automatically proceed by setting a
timer. (Slide Show-> Slide Transition->advanced slide>automatically after setting and apply to all slides)
 Which key do you press to go into slide show view
and always start on the first slide?
 ESC.
 F5.
 F7.
Other features
 You can add slide numbers
 You can add a footer
 You can add date and time
Slide Sorter View
 The slide sorter view lets you rearrange the order of
slides.
 You can hide slides here.
 You have a useful toolbar here for creating effects.
Special visual effects
 When you prepare a slide show, you can add special
effects to the show.
 From example, you can add animations to the elements
on the slide, that is, each text or graphic object on the
slide can appear on the slide in a special way or have a
sound effect associated with it.
 you can also add slide transition, the manner in which a
new slide appears on the screen during a slide show.
Animation effects
 You can add motion to your presentation
 By clicking a button, your text can move into the slide
in various ways
 The toolbar on the slideshow view has many options
Animation
 Illustrate complicated concept
Two samples
 How trees grow from one node to two, to three.
 How a common subtree can be reached from two
different trees.
Examples of frequent tree mining
Support =3
1
1
1
1 2
3 2
3 2
1
1
1
4
1
1
1
1
3 2
1
1
3
1
2
3
2
3
1
3
2
4
1
1
3
3
1
1
2
Agreement subtree
An agreement subtree of two trees is a subtree that
can be obtained from both trees.
1
3
2
4
5
1
T1
2
3
T2
1
2
4
4
5
Transition Effects
 Transitions determine the effects applied when you
move from one slide to another during an on-screen
presentation.
 Using Transitions changes the way new slides appear.
 Transition effects can be added from a toolbar in the
slide sorter view.
Menus, shortcut menu, toolbars
and hotkeys
 A function could be invoked via
 menus,
 Right-click shortcut menu,
 Toolbars: toolbars easier and quicker to access once you
are comfortable with their functions.
 or hotkeys. Hotkeys even better (save as is an example.)
Each slide
 not too many words,
 but use phrases, or short sentences.
 help you remember what you want to present,
 serve as a reminder for your audience.
Phrases should be
 clean,
 neat,
 brief,
 concise,
 precise,
 descriptive.
What is the most common mistake?
 To stuff too much information on each slide.
Check properties of Powerpoints
Office button->prepare
Many more …
 Will be explored by you!
Print
 Slides
 Notes
 Handouts.
 …
Good practices
 Use light (white) text on a dark (black) background
 Use a large font (28 point or larger)
 Do not read from your slides
 Use no more than five bullet points total per slide.
 Avoid unnecessary or excessive use of special effects/text
animation.
 When possible, use a simple graphic instead of bullet points.
 Embed/integrate external media such as video or music in
your slide to save time and avoid distraction.
 Save/post your presentation as other popular format such as
self-contained PDF document.
Powerpointlessness
 The rampant misuse of Powerpoint
 Any fancy transitions, sounds, and other effects that
have no discernible purpose, use, or benefit”.
 The excessive bells and whistles of the program do not
provide information, but instead, distractions that
misdirect an audience’s attention from the purpose of
the presentation.
 http://www.keynote.com/
 http://prezi.com/