Transcript Chapter 15 Audiovisual Requirements Convention Management and Service Eighth Edition

Chapter 15
Audiovisual Requirements
Convention Management and Service
Eighth Edition
(478TXT or 478CIN)
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Courtesy of InterContinental Hotels Group
Competencies for
Audiovisual Requirements
1. Summarize factors in the decision about which
audiovisual requirements to service in-house and which
to outsource.
2. Describe types of audiovisual equipment and their uses.
3. Identify issues related to providing audiovisual
equipment and services, and explain the hotel's
responsibilities in terms of signs and notices.
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Reasons to Use
Audiovisual Equipment Specialists
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Lack of storage space
Infrequent use
Theft or loss expenses
Expensive maintenance of AV equipment
CSMs prefer to use outside suppliers
Commissions paid to hotel by AV
companies
• Outside suppliers have full, trained staff and
a wide selection of equipment
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Types of AV Equipment
Sound Systems
• Amplifier
• Microphones: lavaliere, unidirectional,
standing, roving, cordless/wireless, table
• Mixer board
Lighting
• Profile spots
• Follow-spots
• Floodlights
• Special effects lighting
• Intelligent lighting
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Types of AV Equipment
(continued)
Projection Screens
• Types: fast-fold, tripod, wall/ceiling
• Surfaces: glass-beaded, matte-surface, lenticular
• Formulas/rules: five feet rule, two by eight rule
Slide Projectors
• Carousel
• Dissolve unit
Overhead Projectors
Rearview Projection
Motion Picture Film Projectors
Courtesy of Fairmont Hotels & Resorts
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Types of AV Equipment
(continued)
Videotape and DVD Projectors
• DVD, VHS, Betacam, Beta SP, U-Matic or Industrial,
broadcast video, Video 8
Projection Systems for Computer Presentations
Projector Stands
Multimedia Presentation Equipment
Simultaneous Interpretation Facilities
Virtual Conferencing Equipment
Spare Parts
Other Projection Devices
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More Types of AV Equipment
Projection Systems for Computer Presentations
• Liquid crystal display (LCD)
• Computer projectors
Projector Stands
Multimedia Presentation Equipment
• Slide/sound synchronizer
• Dissolve unit
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More Types of AV Equipment
(continued)
Simultaneous Interpretation
Virtual Conferencing
Spare Parts
Other Projection Devices
• Chalkboards
• Whiteboards (Panofax, Gemini Blackboard)
• Flip charts
• Pointers
• Personal computers
Courtesy of Tandberg
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Factors to Consider in
Pricing AV Services
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Competition
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Availability of outside firms
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Number of guestrooms occupied
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Extent of food and beverage functions
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Amount invested in equipment
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The Impact of Union Regulations
on AV Services
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Meeting planners may complain about union
regulations.
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Inform meeting planners of union regulations.
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A violation can lead to a work stoppage in the
middle of a convention.
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Sign and Notice Policies
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CSM should remind planner of need for signs to avoid
last-minute scramble
Submit official policies to meeting planner
Avoid damage to walls and doors
Use built-in sign holders and professionally made signs
Signs may be created in-house; submit price sheet to
planner
Staff should supervise or handle sign hanging
Trace path of attendees to ensure that signs are placed
logically
Digital signs are popular with meeting planners and have
a reduced environmental impact
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